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Scrum is a brand for Agile software development. Scrum processes entail transparency, team collaboration, continuous iterations and continuous improvement as the best practices for success. The Agile project management methodology stems from the Agile software development movement. Agile software development can be bettered with the help of the Scrum project management tools.
Successful project management in today's fast-paced business world requires flexibility and responsiveness. Scrum's iterative and collaborative approach has become a popular framework for managing complicated projects. Organizations are increasingly relying on robust software tools that enable smooth planning, tracking, and communication to get the most out of Scrum. These aids simplify the Scrum procedure and help teams maintain order, improve communication, and raise output.
This post review the 10 best Scrum tools to help your company adopt agile practices. These Scrum tools and techniques provide various features and functionalities to cater to businesses of all sizes' diverse project management requirements.
Agile project management tools support individuals and teams to get an idea about the amount of work required during each iteration of the project. Scrum tools help users to manage the workflows of the project to reduce time and effort. Let’s have a look at it.
How to Choose a Scrum Tool?
There is a wide variety of scrum project management tools, so you should carefully consider various factors before making a final decision.
Scalability and Flexibility
Assess the tool's scalability and adaptability to see if it can grow as your business. Make sure it can manage large and small initiatives and adapt to meet the needs of an ever-evolving business.
Collaboration and Communication
You should be on the lookout for resources that improve the flow of information between your team, its stakeholders, and your clients. Team communication and openness can be improved via instant messaging, message boards, and interaction with existing collaboration software.
User-Friendly Interface
The tool's design and navigation should be straightforward so that it may be used effectively by both technical and non-technical team members. Think about how long your team will take to become proficient with the tool and how quickly they can learn it.
Integration Capabilities
Evaluate the tool's capacity for integration with other critical components of your tech stack. Productivity can be boosted and processes streamlined by tighter integration with project management, version control, and communication technologies. Integration with widely used tools like Jira, Trello, and ScrumDo is usually a big bonus.
Reporting and Analytics
The ability to accurately report on the status of a project and use that information to inform future decisions is essential. Find software with many options for reports, graphs, and dashboards.
Top Scrum Tools 2023
Tools used by Scrum masters are crucial for a successful Scrum implementation in any firm. In 2023, the best Scrum tools list will help you streamline the following aspects of project management:
JIRA
JIRA is the project management and collaboration tool teams use to plan and build amazing products. JIRA is the solution for capturing and organizing issues, delegating work, and monitoring team activity for thousands of teams.
Key Features
- Robust issue tracking and project management capabilities
- Advanced workflow customization and automation
- Seamless integration with other development tools
- Agile reporting and analytics for data-driven insights
- Extensive marketplace with add-ons and plugins
Pricing
Here is the pricing structure for JIRA Scrum Tool:
- Development: Starts at $20 per month for 10 users
- Service Desk: $20 month
- Projects: Starts at $10 per month for 10 users
ClickUp
ClickUp is a task management and project planning tool for individuals, small teams, and businesses. The system has features such as to-do lists, file repositories, conversations, objectives, whiteboards, automation, and dashboards.
Key Features
- Collaboration features, including real-time chat and document sharing
- Time tracking and reporting for accurate resource management
- Integration with popular tools like Slack, GitHub, and Google Drive
Pricing
Here is the pricing structure for ClickUp Scrum Tool:
- Unlimited: $5 per User
- Business:$12 per User
- Business Plus: $19 per User
ScrumDo
ScrumDo is an all-in-one Scrum tool with various helpful functions, including Scrum and Kanban boards, a to-do list manager, and a group chat. Teams can use it to organize their sprints, monitor their progress, and generate individualized reports on how they're doing.
Key Features
- Agile project management with Scrum and Kanban boards
- Product backlog tools management and sprint planning tools
- Team collaboration features with real-time updates
Pricing
Here is the pricing structure for ScrumDo Scrum Tool:
- Standard: $14.99 per month
- Premium: $49.99 per month
Infinity
A flexible project management tool, Infinity, may be adapted to fit in with Scrum practices. Boards, tables, and calendars are all graphical aids for scheduling and monitoring progress. Infinity's customizable sorting and filtering features can be tailored to your team's specific needs within the Scrum framework.
Key Features
- Flexible and customizable project management platform
- Boards, tables, and calendars for visualizing and organizing work
- Advanced filtering, sorting, and tagging options
Pricing
Here is the pricing structure for Infinity Scrum Tool:
- 5 Users: $149.00
- 10 Users: $249.00
- 15 Users: $349.00
- 20 Users: $449.00
Scrumwise
Scrumwise is an accessible Scrum tool that streamlines the introduction of Scrum practices. This Scrum tool is one of the best free Scrum tools. It has functions for managing backlogs, organizing sprints, monitoring progress, and coordinating team efforts.
Key Features
- Backlog management and sprint planning functionalities
- Team collaboration features with task assignment and progress tracking
- Burndown charts and sprint analytics for performance evaluation
- Integration with popular tools like GitHub and Slack
Pricing
Here is the pricing structure for Scrumwise Scrum Tool:
- Free Plan: Available
- Subscription Charge: $7.50 per feature
ActiveCollab
ActiveCollab is a full-featured project management solution that offers several functionalities to facilitate Scrum practices. It can organize your projects, keep tabs on your time, help you work together, and provide reports.
Key Features
- ActiveCollab provides a robust task management system that allows teams to create, assign, and track tasks efficiently.
- With built-in time-tracking functionality, ActiveCollab helps teams accurately monitor the time spent on tasks and projects.
- It offers features like file sharing, comments, @mentions, and notifications, enabling real-time communication and enhancing teamwork.
Pricing
Here is the pricing structure for ActiveCollab Scrum Tool:
- Free Plan: Available
- Subscription Plan: $11 per month
EasyBacklog
EasyBacklog is a Scrum tool made especially for managing backlogs. User stories and tasks are easier to create, organize, and prioritize. You can use EasyBacklog to do things like estimate user stories, organize sprints, and clean up your backlog.
Key Features
- EasyBacklog simplifies backlog management by allowing teams to create, organize, and prioritize user stories and tasks.
- Enabling teams to define sprint goals, estimate effort, and allocate tasks to specific sprints.
- The tool offers integrations with popular development tools like JIRA and GitHub.
Pricing
EasyBacklog is a completely free scrum tool.
Nutcache
Nutcache is an adaptable system for managing projects and is compatible with Scrum. It has tools for collaborative task management, tracking, sprint planning, and backlog management. Nutcache helps teams improve their Scrum practices by providing visual boards, adaptable workflows, and time-tracking tools.
Key Features
- Nutcache offers time-tracking features that enable teams to record billable hours accurately.
- The tool provides collaboration features like file sharing, comments, and activity streams, promoting effective communication and knowledge sharing among team members.
- Nutcache offers reporting and analytics capabilities to track project progress, team performance, and financials.
Pricing
Here is the pricing structure for Nutcache Scrum Tool:
- Pro: $ 6 per user per month
- Enterprise: $ 12 per User per Month
- Freelancer: $ 8.95 per month
OrangeScrum
OrangeScrum is a free and open-source project management software compatible with Scrum processes. Tasks can be organized, sprints can be planned, teams may collaborate, and reports can be generated. With OrangeScrum, you can keep track of your time, make changes to your workflows, and enjoy a straightforward UI.
Key Features
- The software allows teams to effectively view and manage their work using Scrum boards and modifiable workflows.
- The software has reporting and dashboard features for monitoring the progress of projects and the efficiency of teams.
- File sharing, comments, and alerts are just some of the collaborative capabilities OrangeScrum offers.
Pricing
Here is the pricing structure for OrangeScrum Tool:
- Startup: $ 9 per month, 10 Users
- Professional: $ 44 per month, 11 users
Trello
Scrum-compatible project management solution, Trello, enjoys widespread popularity and ease of use. Trello comes first in the scrum board tools. Boards, lists, and cards are used to keep teams organized and on task. Trello has functions for managing backlogs, assigning tasks, monitoring progress, and collaborating with others.
Key Features
- Teams can create boards for different projects or workflows, create lists within each board to represent stages or categories and create cards to represent tasks or items.
- Trello's intuitive drag-and-drop interface allows users to easily move cards between lists, reorder lists, and prioritize tasks.
- Trello allows adding labels or tags to cards, allowing teams to categorize and prioritize tasks based on criteria such as priority, status, or team member responsibility.
Pricing
Here is the pricing structure for Trello Tool:
- Standard: $ 5 per month
- Premium: $ 10 per month, 100 users
User Stories
User stories are written by the customer or the end user. User stories are the mediums for the Scrum teams to break down and measure their work. These help to find out the project requirements and work accordingly to traverse the course of a sprint. The big stories are split into smaller tasks. User stories simply follows one template”
“As a < type of user >, I want < some goal > so that < some reason >”
An example of a user story is:
“As a customer, I want order tracking so that I can monitor my purchases”
From the example, we can split the user story into two tasks as follows:
1. Integration with the shipping company
2. Communication with the seller
Advantages of User Story tool
With the help of this tool, teams can:
● Create user stories and break them into tasks
● Assign split tasks within the team members
● Create time limits(due date) for each task
● Attach files to the tasks and user stories
● Assign story points
● Get an overview of the requirements of the project
● Prioritize actions and plan their sprints more efficiently
Story point estimation is based on the number of team members involved in a story, the skillset of the team members and the time required to complete the story.
Scrum Boards
Agile software development methodology uses the Scrum board tool to track sprints. Each board contains all user stories for one sprint. This tool acts as a ‘visual progress meter’ for the teams. After each sprint, team members can check the Scrum board to conduct a review of the work and the time associated with that work. Accordingly, Scrum teams can improve their work to meet a deadline.
Scrum board consists of three stages- to-do, in progress and done. So, team members can drag and drop the cards at the required stage. Teams can set the deadlines of the task for the teams and for individuals as well, can track the time spent on each task, and can set sharing rights for the team members to access the boards from any location.
Advantages of Scrum Boards:
The benefits of Scrum Boards are:
- Managers can track the time used for completion of the task and complete the task.
- The ‘plan mode’ allows the distribution of the workload among the team members when they are not sure about achieving the deadlines.
- Managers can track the progress of the teams.
- Remotely working employees can access all project information.
Sprint Backlogs
The Sprint backlog is the list of the user stories and tasks which are carried out from the project backlog (contains a list of requirements of the project) and can be completed during each sprint. The Sprint backlogs can be represented under ‘to-do’ stage of the Scrum board.
During Sprint planning, user stories are selected that are moved to the sprint backlog. With this tool, the manager can see the current sprint before moving on to the next sprint, can set alerts for the changes fluctuated in the sprint backlog, and can prevent replication of the data & has different ways to improve scaled sprint review
Advantages of Sprint Backlogs:
● Managers can keep control over the planning and organize the sprints for the teams.
● Teams always become updated about all the actions.
● Replication can’t be possible, which automatically saves time and efforts.
● Collaboration increases among the team members.
Burndown Charts
When the Sprint planning is represented graphically, plotting the total time left in the sprint against the work left to complete the sprint is known as the Burndown Charts. This scrum management open source tool can be very effective for the teams and Managers as well. Below is the diagram for Burndown Chart.
where,
- Y-axis represents total no. of user stories to be completed
- X-axis represents the time given for each sprint
- Upward direction shows the added work
- Horizontal line indicates non-completion of work during that period
- Vertical line indicates either the task is dropped or not reported
Advantages of Burndown Charts:
● This tool can save timings of the Managers by automatically running charts, instead of creating them manually.
● It will be easy for the team members to track the progress, rather than finding through e-mail.
● It makes planning easy for the Managers.
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Conclusion
Scrum management tools can greatly improve your firm's project management procedures and team cooperation. Selecting appropriate Scrum tools is crucial for realizing the benefits of Scrum. In this article, we look at JIRA, ClickUp, ScrumDo, Infinity, and Scrumwise, five of the best Scrum tools for the year 2023.
These programs provide various benefits to facilitate Scrum practices and simplify project management. Each tool has advantages, such as superior problem-tracking capabilities, the ability to tailor workflows to fit specific needs, and user-friendly interfaces.
With Scrum Management tools and KnowledgeHut's guidance, companies can start a successful transformational journey toward business agility and giving value to their customers in today's dynamic and competitive technology.
Frequently Asked Questions (FAQs)
1. How is Scrum used in an organization?
Scrum is an agile framework for managing large-scale projects. Scrum is often implemented in an organization via sprints and iterative cycles. Key players in the Scrum framework are the Product Owner, Scrum Master, and Development Team.
2. Is Scrum a tool or methodology?
Scrum is not a tool but rather an approach. It's a plan for organizing the creation and completion of complicated projects by specifying roles, events, objects, and rules. While software like JIRA, Trello, and Scrum wise can help implement Scrum principles, the Scrum framework does not depend on technology.
3. What is scrum vs. Kanban tools?
Scrum and Kanban are both agile project management methods, although they are not identical. Kanban is a continuous flow system without specified iterations, whereas Scrum is based on iterations and sprints.
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