Search

Sharpening Up Communication Skills And The “Open Sesame” Moments That Follow

The morning newspaper, the giant billboard on your drive to work, the elevator warning sound byte and the endless other messages you receive via different mediums, all inherently have the same objective – communicating a message. And if there’s one thing you’ve noticed, it is that, the simpler the communication, the more meaningful and clear the message is. So why is it so important for us to incorporate this very principle in our own professional and personal lives? One major cause could be rooted in our mentality, which is that we, as senders of messages, seldom take that “extra” effort to ensure that the receiver has comprehended our message; this is especially seen in Indian organizations. This particular social behavior can be identified as one of the biggest disadvantages of the Indian workforce. However, in recent times, with the emergence of startup companies, we as professionals have begun to realize just how important a clean and clear communication cycle is, to smoothly run a productive organization. So let us look at some key areas where good communication skills can increase productivity and might even lead to a promotion. Less is always more “No one ever complains about a speech being too short”, this phrase rightly encapsulated how communication must be crafted in order to retain its message. From projects and proposals to presentations, keep them crisp and concise. For example, ensure your emails have a subject that conveys its objective in only a few words. Avoid long paragraphs and include sub-headings and points in all of your documents. Improving and refining your vocabulary is a great way to become a better communicator but stay away from flowery adjectives. Instead, try to communicate with evocative descriptions, real life examples, facts and figures. To listen is to learn The ability to listen and give your attention is just as important, if not more, to your communication practice. Often you may disagree, have an inquiry or want to offer your perspective, but be patient, listen and let your partner finish. This not only allows you to under his or her point of view but also gives them a sense of the polite and understanding communicator that you are. You must make the effort to hold everyone’s opinion with equal regard. Especially if you are in a team, encourage a response from every member, including the quiet ones, because every input can add value. Prepare, practice and present Whether it is a team meeting, a client pitch or a quarterly review, you are required to make presentations all year round. Here, factors you must consider before you build your presentation is the objective, the context and the response that is needed. This may not seem like an easy task at first, as it requires hours of research, the ability to visualize, anticipating multiple hypothetical outcomes and good speaking & soft skills. In addition to practicing these particular skills, they can also be developed by listening to speakers you admire, observing and identifying good presentation practices and being more organized with your own work. New to networking? This term has been thrown around a lot, especially in the last year, and most of us are not sure how to begin. Don’t fret, networking is just a means by which you interact with other professionals who have the potential to do productive work with you. This could also include close friends who work in different areas with whom you could collaborate with. By allowing your contact base to develop, one could say that networking will form a strong foundation, which will help your career bloom. Updating your social media profiles, following and contacting reputed professionals in your field and in turn gaining followers are a few of the steps that you could use to begin your networking journey. The truth might hurt but it won’t kill you Honesty is what differentiates good communicators from great communicators. There is no shame in admitting that you don’t know the answer to a certain question. But ensure your follow-up is finding out and getting back. Whether it is giving feedback or disclosing the result of a particular project, even if it leads to unfavorable circumstances avoid tampering, as it will always find its way back. Trust is a great quality that is not acquired easily. Once you’ve managed to gain this reputation for yourself it can be useful in more ways than you realize. Apart from helping you become more organized, good communication can also improve your confidence and esteem. You should also be aware that being open-minded and considering different perspectives are equally important to develop your skills holistically. Take into account the tone, context and effects of your communication in order to develop an appropriate message but remember that a pleasant conversation or a good word at the end can do wonders for morale. Communicate with all of your colleagues with the same level of respect and you might develop the capability to inspire and influence the work environment around you.

Sharpening Up Communication Skills And The “Open Sesame” Moments That Follow

4K
Sharpening Up Communication Skills And The “Open Sesame” Moments That Follow

The morning newspaper, the giant billboard on your drive to work, the elevator warning sound byte and the endless other messages you receive via
different mediums, all inherently have the same objective – communicating a message. And if there’s one thing you’ve noticed, it is that, the simpler the communication, the more meaningful and clear the message is. So why is it so important for us to incorporate this very principle in our own professional and personal lives?

One major cause could be rooted in our mentality, which is that we, as senders of messages, seldom take that “extra” effort to ensure that the receiver has comprehended our message; this is especially seen in Indian organizations. This particular social behavior can be identified as one of the biggest disadvantages of the Indian workforce. However, in recent times, with the emergence of startup companies, we as professionals have begun to realize just how important a clean and clear communication cycle is, to smoothly run a productive organization.

So let us look at some key areas where good communication skills can increase productivity and might even lead to a promotion.

Less is always more

“No one ever complains about a speech being too short”, this phrase rightly encapsulated how communication must be crafted in order to retain its message. From projects and proposals to presentations, keep them crisp and concise. For example, ensure your emails have a subject that conveys its objective in only a few words. Avoid long paragraphs and include sub-headings and points in all of your documents. Improving and refining your vocabulary is a great way to become a better communicator but stay away from flowery adjectives. Instead, try to communicate with evocative descriptions, real life examples, facts and figures.

To listen is to learn

The ability to listen and give your attention is just as important, if not more, to your communication practice. Often you may disagree, have an inquiry or want to offer your perspective, but be patient, listen and let your partner finish. This not only allows you to under his or her point of view but also gives them a sense of the polite and understanding communicator that you are. You must make the effort to hold everyone’s opinion with equal regard. Especially if you are in a team, encourage a response from every member, including the quiet ones, because every input can add value.

Prepare, practice and present

Whether it is a team meeting, a client pitch or a quarterly review, you are required to make presentations all year round. Here, factors you must consider before you build your presentation is the objective, the context and the response that is needed. This may not seem like an easy task at first, as it requires hours of research, the ability to visualize, anticipating multiple hypothetical outcomes and good speaking & soft skills. In addition to practicing these particular skills, they can also be developed by listening to speakers you admire, observing and identifying good presentation practices and being more organized with your own work.

New to networking?

This term has been thrown around a lot, especially in the last year, and most of us are not sure how to begin. Don’t fret, networking is just a means by which you interact with other professionals who have the potential to do productive work with you. This could also include close friends who work in different areas with whom you could collaborate with. By allowing your contact base to develop, one could say that networking will form a strong foundation, which will help your career bloom. Updating your social media profiles, following and contacting reputed professionals in your field and in turn gaining followers are a few of the steps that you could use to begin your networking journey.

The truth might hurt but it won’t kill you

Honesty is what differentiates good communicators from great communicators. There is no shame in admitting that you don’t know the answer to a certain question. But ensure your follow-up is finding out and getting back. Whether it is giving feedback or disclosing the result of a particular project, even if it leads to unfavorable circumstances avoid tampering, as it will always find its way back. Trust is a great quality that is not acquired easily. Once you’ve managed to gain this reputation for yourself it can be useful in more ways than you realize.

Apart from helping you become more organized, good communication can also improve your confidence and esteem. You should also be aware that being open-minded and considering different perspectives are equally important to develop your skills holistically. Take into account the tone, context and effects of your communication in order to develop an appropriate message but remember that a pleasant conversation or a good word at the end can do wonders for morale. Communicate with all of your colleagues with the same level of respect and you might develop the capability to inspire and influence the work environment around you.

KnowledgeHut

KnowledgeHut

Author

KnowledgeHut is an outcome-focused global ed-tech company. We help organizations and professionals unlock excellence through skills development. We offer training solutions under the people and process, data science, full-stack development, cybersecurity, future technologies and digital transformation verticals.
Website : https://www.knowledgehut.com

Join the Discussion

Your email address will not be published. Required fields are marked *

Suggested Blogs

7 Ways Education Powers a Better World

The human race has made significant progress in the past 7 million years. From being cave dwelling Neanderthals to now being jet-setting futurists, we have come a long way.  Today, as we gear up to become a planet of 9 billion people, are we better off than we were millenniums ago? Of course access to the bare necessities of life has never been easier. Shelter electricity, food, and hygiene have considerably improved the quality of our lives. But the one essential element that separates us from the dumb, that helps create better societies, develop virtues and gives us a sense of freedom—is Education and many around the world are still deprived of it. The classic definition of education is ”the process of receiving or giving systematic instruction, especially at a school or university”. But education is much more than that. It is a process of continuous learning which can be acquired anywhere at any time and any age. It is the fundamental right of every citizen because it promotes empowerment and ensures development benefits. Education can be used for the upliftment of society since it helps elevate the social and economic conditions in the marginalized sections of society. Education makes us better citizens by teaching us how to conduct ourselves through life by following rules and regulations and giving us a sense of conscience. It make us more confident to go out there and achieve things. Many governments across the world have recognized the importance of education as a tool to enhance progress and make the world a better place. Let us see how it achieves that: 1. Education spreads awareness Blind faith and superstitions are what bog down society. People misled by false beliefs do more harm than good to society. Education helps us question, gives us an analytical mind and helps us reject superstitions. An educated mind asks for logic and scientific reasoning behind all actions. 2. It helps us stand up against wrong and for the right Education helps lower crime rate. That’s because the educated can differentiate between what’s right and what’s wrong. Research has shown that increasing the high school completion rate by just 1 percent for all men ages 20-60 would save the U.S. up to $1.4 billion per year in reduced costs from crime. This is true for other regions as well. 3. It helps progress Better education opens up a host of opportunities and this is especially relevant in the times we live in where technology and education ensure that opportunities are not bound by geography. 4. It gives us a healthier lifestyle Better educated people tend to live longer and have better lifestyles. For example research conducted in central European OECD countries have shown that a 30-year-old tertiary-educated man can expect to live eight years longer than a 30-year-old man who has not completed upper secondary education. While a tertiary-educated woman can expect to live four years longer than a woman without an upper secondary education. 5. Helps us to be more productive It is a fact well known that the more degrees you have, better would be your economic performance. There is a deep connection between education and productivity and in this age where there is competition at every turn, education is what will help an industry and subsequently a nation, to flourish. 6. It helps us connect across borders Digital education has helped achieve this. Education has given students from across borders opportunities to connect and communicate and work towards building a better future and a better world. For example, a professor in America can help inspire a student in Afghanistan to study and travel the world, help herself and a whole generation after her, to lead a better life. 7. It gives empowerment Education helps turn weakness into strength. Education gives us the confidence to stand for ourselves. It improves our decision making capabilities, makes us mobile and gives us access to social networks. Many researches have proven that in countries where women are subjected to gender bias, education helped them stand up against marital violence, improved their decision making capabilities and helped them take charge of their own lives. To quote Nobel laureate Malala Yousafzai, “books and our pens, they are the most powerful weapons. One child, one teacher, one book and one pen can change the world. Education is the only solution. Education first.”
8628
7 Ways Education Powers a Better World

The human race has made significant progress in th... Read More

E-learning - Featured Education

Today’s world is a world of advancement and technology. Nowadays in every sector, whether it be educational sector, financial sector, banking sector, production sector, entertainment sector, or sports sector, the electronic mediums and electronic devices are widely in use. Of course, initially when this system of e-learning was introduced, people did not support this initiative of replacing manpower work with that of machines, but gradually as time passed, they realized that these machines will not reduce their work, as the machines installed need to be operated with the help of man, and that these will help only in making their work easier and will save their time and energy. Later this change in the method of working was widely acceptable by all. There are several reasons why people choose Online education. Nowadays almost all the educational institutions such as schools, colleges, tuition classes, and so forth, have started to impart education to the students through various electronic mediums such as smartphones, web pages, websites, webcams, whiteboards, screencasting, web conferencing, webinars, and so on. Due to the availability of all these mediums e-learning has become quite advantageous. Listed below are various advantages by Elvento Labs, which prove that this method of learning is an effective way of providing education. They are as follows: Time and Money Saving: A person can attain all the necessary knowledge and information of his/her own interest at any time and at any place through e-learning. He/she need not spend his/her time or adjust his/her schedule in order to gain knowledge by going to various educational institutions. In this manner, it is right to say that e-learning method saves time and money, as the person’s travelling time is reduced and he/she gets the freedom to learn and understand a particular topic at his/her own pace and according to his/her own thinking and grasping capabilities. Builds Confidence: Sometimes it happens that the student is not comfortable in expressing his/her thoughts or asking the queries in the classroom because of the fear of getting insulted by the peers or thinking that the educator would consider him/her as dumb, so in e-learning this barrier is removed, as here the learner and the educator are two unknown parties just serving the purpose of learning and educating. So, here the learner can ask as many queries as he wishes, which ultimately opens him up and builds confidence within him/her. Global Opportunity: E-learning also helps the students to get engaged in various courses that are taught in foreign countries that give them the scope and opportunity to learn those courses online without going to the foreign country. In e-learning method of learning, they are not restricted to only the syllabus taught in the classrooms, but they also get the benefit of learning some new skill and course that is out of the box. Easy Tracking: If a person uses the learning management software (LMS), a software application for administration, documentation, tracking, reporting and delivery of e-learning courses, and training programs, then the learner can easily track the progress and can know that how much he/she has benefited and understood the topic and how much more efforts are required to be put in. Capacity and Consistency: Along with the students, e-learning is also beneficial to the educators. As the education is imparted through Electronic Medias, it becomes interesting and so the strength of the class tends to increase automatically, because of which the educators are able to cover or provide knowledge to a large number of students at the same time in a systematic and consistent manner. Effective way of Learning: E-learning is beneficial not only for the educational institutions, teachers and the students but is also beneficial for the business firms and the employees working in the organisation. It has a direct impact on the profitability of the company. It has also improved the scores of tests and other evaluations taken before appointment. There has also been a large increase in the number of learners who have achieved mastery level in their courses. E – Learning even facilitates better long term retention of information. It also becomes necessary to refresh and update the coursework from time to time as the rate of retention of knowledge keeps on increasing rapidly. Wider Scope: E-learning is useful in all the fields and areas, starting from the educational sector to that of the sports sector. Through e-learning, one can create reports, projects, profiles, and data and can even communicate the ideas, opinions, thoughts, information, facts, and concepts very easily and conveniently. Even trainings can be given to the employees in a remote location and in a consistent fashion, giving them a feel of on-the-job training. As per recent research on Online learning says that future is turning into E learning.So, e-learning has brought a new dimension in the education style that is beneficial to each and every person, whether it be a student or an industrialist. This system, as any other system, has its disadvantages too, but they are quite less in number and are always overlooked when one considers the benefits.
5543
E-learning - Featured Education

Today’s world is a world of advancement and tech... Read More

Distance Learning: How To Keep Motivation High When You Are An Online Learner?

Online studies give you significant advantages over traditional learning. Study costs are lower, you can establish an adequate learning rhythm, and it allows you the comfort of the home environment. That’s why surveys revealed that by 2019 more than 50% of all courses will be conducted online. This is the trend that has been growing steadily in the last five years. However, traditional learning has an important social component, which is very difficult to replace with modern study tools. There are no facial expressions, new acquaintances, face-to-face talks, nonverbal communication, and all those little details that make “real life” learning more interesting. That’s why online students sometimes can’t keep motivation high and need advice how to deal with it & also need to know when to use online training. In this article, we will give you the most efficient tips on how to successfully build your distance learning motivation. Get to know your course Most of the online trainees who lack motivation don’t really understand what their studies are all about. They are under prepared and giving up is most common among this type of distance learners. If you decide to join online courses, make sure to read the syllabus carefully and understand each segment of your studies. The syllabus will provide you with the course essentials and prepare you for the coming assignments. Once you know what you are dealing with, there will be no unpleasant surprises to slow you down and undermine motivation. Planning and scheduling As always, good plans make a half of work done already. Keep in mind that you should schedule all activities on a weekly basis. That way, things become much simpler, as you will not forget due dates and weekly activities. Furthermore, you will focus on smaller goals. If you only pay attention to all the work required throughout the entire course, you will probably lose motivation. A study calendar will keep you on the right track, and you will be glad to see how you get the job completed step by step. Join the online learning community Despite the advantages of distance learning, you will sometimes feel alienated studying far away from your peers. In this case, what technology is taking away from you, technology will give back. You can join an online community of course attendees, which is a very common solution in all eLearning platforms. It will help you exchange opinions about your studies or to share learning experiences with each other. Online communities also serve to open specific topics, such as where to find additional learning materials, statistical analysis of the subject, etc. With this kind of support group, you will not feel alone and under-motivated. Use online tools to strengthen focus When you are all alone in the room, relying only on your mental strength and endurance, these virtues can’t last forever. Sooner than later you will find yourself texting messages, playing one of those addictive online games, or simply exploring Instagram profiles. This could slow you down big time, so you can take advantage of online tools that encourage focus and concentration. These web browser extensions discourage procrastination by blocking any undesired content. There are tools like Personal Blocklist, Simple Blocker or Stay Focusd, to name but a few. Grammarly will help you proofread assignments in case you don’t have enough time for it, while experts at Assignment Masters can suggest professional support with the most difficult tasks. Ask mentor for help The best way to learn something is to ask someone. And who can answer your inquiries better than your instructor? After all, it is their job. Distance learning can seem inappropriate for communication with the mentor, but don’t be shy to break the silence and ask for advice. Online learning is a relatively new thing and people are still getting used to it. However, the number of online students is growing rapidly, so now almost 30% of all students in the US take one or more distance education courses. Online learning is obviously becoming a big deal and there is no reason not to accept helpful practices. One of these practices is to ask your mentor for help, so don’t hesitate to do so. Chart the progress It is important to establish a work schedule but it is even more important to keep your motivation high by keeping records of your progress. Each goal you fulfill takes you a little closer to the overall success, so make a nice chart to see how the achievements are building up. This is a genuine motivation booster because you will always be able to remind yourself what you have already accomplished so far. Keep the ultimate goal in mind Yes, you enrolled online courses to gain knowledge and obtain a certificate but what is your ultimate goal? If you start feeling the lack of motivation, always visualize the final goal ahead of you. It can be a better position in your company, bigger salary, self-esteem boost, etc. This approach always adds to your mental power and gives you new will to continue working. Give your assignments a few minutes more All the advice mentioned above make a fabulous cornerstone for your online learning motivation. However, you will for sure deal with moments when you want to give up for that day and leave an important part of your studies unfinished. Whenever you feel like doing so, just give your learning five more minutes! It sounds negligible, but only a few minutes is usually more than enough to regain focus and continue working. And before you even notice, you will see than an hour or two have passed in the meantime. From our personal experience, this is by far the most important motivation booster! Conclusion People are really good at making excuses but students are experts in that regard, especially distance learners. There are many reasons to slow down online studies or even abandon it completely, so we made a list of the most valuable suggestions on how to keep the motivation high for online learning. If you follow these steps carefully, don’t worry about the outcome. Keeping the high-level motivation is not different than anything else you do – practice makes it perfect!
Distance Learning: How To Keep Motivation High Whe...

Online studies give you significant advantages ove... Read More

Useful links