Search

Top 10 Project Management Methods, Approaches, and Techniques

The goal of any business is to seek self-sufficient growth and so are the IT businesses. With the increasing technical needs, the IT industry is focusing on improvement for all type of internal processes such as – project management, strategic planning, and implementation of resources. The backbone of an IT business is ‘project’.From business objectives to resource planning, roadmaps to budget allocation – the whole team focuses on everything related to their project. Project managers and business analysts try day and night to find successful project methodologies.In this post, we have tried to put forward How to pick Project Management Methods for successLet’s get started –1.Agile It is most widely used, highly flexible, and value-centered methodology. The project manager sets milestones to divide the project and ask client feedback on every milestone delivery. The changes can be made as per the client’s requirement. The milestones are called sprints which means short delivery cycles. In-house development teams are fond of this methodology because of its transparency, flexibility, and real-time communication.2.Scrum This methodology is based on the Agile framework, as it uses sprints, the objective of scrum approach is to deliver the project in a shorter time because it deals with the proper planning and requirement analysis at the very beginning of the project, which reduces the chance of changes and delay. Agile needs a lot of communication and feedback with the client side. In fact, it’s a development by two sides (development team and client).3.Waterfall  Waterfall methodology is more like a traditional approach as it consists of fixed stages – idea – design- implementation- testing- maintenance. The linear approach is somehow lengthy but good for many industries. The project stages of waterfall methodology are performed one by one sequentially after successful completion of the previous stage. Each step is reviewed and verified thoroughly to proceed to another step. It’s a self-explanatory approach.4.Kanban This methodology is based on stage and passing the task concept. The project manager defines the stages for the team members according to their efficiency. When the team members complete their duties, they mark it done and forward to the next stage to another member. Visual cards are utilized to denote task completion. You can visualize the workflow efficiency and know the area of improvements.5.PERT PERT is a short name for Project Evaluation Review Technique. Many development firms and manufacturing companies follow this approach. Time is a vital element in this method. Every task is identified with the required time limit and then needs to be completed within a set time frame. It helps the project manager to analyse the required budget after time and resource estimation.6.PRINCE2PRINCE is an acronym for Projects IN Controlled Environments. It was developed in 1980 and after getting updated in 1996, it is called as PRINCE2. Previously, government sectors were using this methodology and later on private sectors also adopted it. It emphasizes clear step planning, business scope, cost analysis, and risk mitigation. The core business plan is broken into small plans to achieve speed and efficiency in the tasks.7.Extreme Programming (XP)This methodology shares some traits with the Agile methodology as it is also working on short cycle delivery of the projects. The cycles are organized and defined daily or weekly as per the requirements. It overall improves the quality of process and project and reduces the time. The aim of utilizing this method is to bring the client satisfaction which helps the sustainable growth of any organization.8.AdaptiveWell-understood by its name, the Adaptive methodology is a solution to the problems faced in traditional methodologies. It is hard to analyze all the requirements at the beginning of the project. As the project starts and comes into different phases, some of its requirement changes. Traditional approaches do not allow us to implement new changes in the midway of the project. The adaptive framework allows adopting as much as the changes continuously throughout the process.9.CrystalThis approach is a family of all approach which strongly focuses on the communication between team members to create the most optimized project solution. According to crystal methodology, team communication is a necessary aspect and one should follow it to focus on skill sets rather than tools. Projects are unique and have unique requirements too, so why not we use unique minds in development.10.Critical chainA Critical chain is a combination of PERT and critical path methodology. It uses rigidness of PERT and task order from critical path approach. Project managers use planning methods to assign goals and resources to execute the tasks which makes it faster by 10% to 50% than other traditional approaches. Final NoteEvery business must adopt popular project management methodologies by analyzing their project requirements and resource availability. All these methodologies help us to simplify our tasks and provides a smooth workflow to achieve business goals.Hope you liked the post. Do share your views in the comment section. Also, let us know about your favorite methodology. All the best!!

Top 10 Project Management Methods, Approaches, and Techniques

29K
  • by Ashley Marsh
  • 20th Dec, 2018
  • Last updated on 22nd May, 2019
  • 12 mins read
Top 10 Project Management Methods, Approaches, and Techniques

The goal of any business is to seek self-sufficient growth and so are the IT businesses. With the increasing technical needs, the IT industry is focusing on improvement for all type of internal processes such as – project management, strategic planning, and implementation of resources. The backbone of an IT business is ‘project’.

From business objectives to resource planning, roadmaps to budget allocation – the whole team focuses on everything related to their project. Project managers and business analysts try day and night to find successful project methodologies.

In this post, we have tried to put forward How to pick Project Management Methods for success

Let’s get started –

1.Agile 

It is most widely used, highly flexible, and value-centered methodology. The project manager sets milestones to divide the project and ask client feedback on every milestone delivery. The changes can be made as per the client’s requirement. The milestones are called sprints which means short delivery cycles. In-house development teams are fond of this methodology because of its transparency, flexibility, and real-time communication.

2.Scrum 

This methodology is based on the Agile framework, as it uses sprints, the objective of scrum approach is to deliver the project in a shorter time because it deals with the proper planning and requirement analysis at the very beginning of the project, which reduces the chance of changes and delay. Agile needs a lot of communication and feedback with the client side. In fact, it’s a development by two sides (development team and client).

3.Waterfall 

Waterfall

 

Waterfall methodology is more like a traditional approach as it consists of fixed stages – idea – design- implementation- testing- maintenance. The linear approach is somehow lengthy but good for many industries. The project stages of waterfall methodology are performed one by one sequentially after successful completion of the previous stage. Each step is reviewed and verified thoroughly to proceed to another step. It’s a self-explanatory approach.

4.Kanban 

This methodology is based on stage and passing the task concept. The project manager defines the stages for the team members according to their efficiency. When the team members complete their duties, they mark it done and forward to the next stage to another member. Visual cards are utilized to denote task completion. You can visualize the workflow efficiency and know the area of improvements.

5.PERT 

PERT is a short name for Project Evaluation Review Technique. Many development firms and manufacturing companies follow this approach. Time is a vital element in this method. Every task is identified with the required time limit and then needs to be completed within a set time frame. It helps the project manager to analyse the required budget after time and resource estimation.

6.PRINCE2

PRINCE is an acronym for Projects IN Controlled Environments. It was developed in 1980 and after getting updated in 1996, it is called as PRINCE2. Previously, government sectors were using this methodology and later on private sectors also adopted it. It emphasizes clear step planning, business scope, cost analysis, and risk mitigation. The core business plan is broken into small plans to achieve speed and efficiency in the tasks.

7.Extreme Programming (XP)

Extreme programming


This methodology shares some traits with the Agile methodology as it is also working on short cycle delivery of the projects. The cycles are organized and defined daily or weekly as per the requirements. It overall improves the quality of process and project and reduces the time. The aim of utilizing this method is to bring the client satisfaction which helps the sustainable growth of any organization.

8.Adaptive

Well-understood by its name, the Adaptive methodology is a solution to the problems faced in traditional methodologies. It is hard to analyze all the requirements at the beginning of the project. As the project starts and comes into different phases, some of its requirement changes. Traditional approaches do not allow us to implement new changes in the midway of the project. The adaptive framework allows adopting as much as the changes continuously throughout the process.

9.Crystal

This approach is a family of all approach which strongly focuses on the communication between team members to create the most optimized project solution. According to crystal methodology, team communication is a necessary aspect and one should follow it to focus on skill sets rather than tools. Projects are unique and have unique requirements too, so why not we use unique minds in development.

10.Critical chain

A Critical chain is a combination of PERT and critical path methodology. It uses rigidness of PERT and task order from critical path approach. Project managers use planning methods to assign goals and resources to execute the tasks which makes it faster by 10% to 50% than other traditional approaches. 








Final Note

Every business must adopt popular project management methodologies by analyzing their project requirements and resource availability. All these methodologies help us to simplify our tasks and provides a smooth workflow to achieve business goals.

Hope you liked the post. Do share your views in the comment section. Also, let us know about your favorite methodology. All the best!!

Ashley

Ashley Marsh

Blog Author

Ashley Marsh is a Senior- Content Writer at Maan Softwares Inc.  She has been with this company for past four years. She is specialized in the technical writing genre especially in mobile development, web design, and, latest technologies. According to her, it has been a great exposure for her as each day the technology is updating itself resulting in new ideas that keep her fresh daily.

Join the Discussion

Your email address will not be published. Required fields are marked *

Suggested Blogs

All You Need to Know About Project Management Professional

 Abstract Why does the PMP certification holds such importance and what are the processes involved? There are certain tips and tricks to know about it. Read on to find out! Content The Project Management Institute offers the industry-recognized certification for all the Project Managers in the form of Project Management Professional (PMP). There is no focus on any niche, domain, or geography and the application of this certification is universal. Thus, this widely increases its importance and gives more scope to the 773,840 active PMP certified individuals in 210 different countries of the world. In order to qualify for this certification, a person needs to satisfy some prerequisites which include Secondary degree with 7,500 hours of leading projects or a four-year degree with 4,500 hours of leading projects. 35 hours of education pertaining to project management. Here is the basic process which is involved in project management: Initiating The overall direction of the project is set here and the objectives for the particular project are defined. There is only one detailed sub-process at this stage and it is: Concept Development This process involves describing what will be the product of the project along with the documentation of the objectives which are designed initially. A project manager is also assigned who can take care of the responsibility in the best possible manner. Planning One important thing to remember is that there is only one chance to get the project right so there is no room for error. This is the reason that effective planning is required at an earlier stage so that the rest of the process can be carried out smoothly. There are a lot of details involved in this section and a number of sub-processes are here too: Scope Definition A written statement regarding the scope of the project is developed and includes the basic justifications along with deliverables of the project. Project Definition The deliverables are broken down into small and achievable granules so that there is better control over each and every aspect of the project. Task Definition and Sequencing All the tasks which will be performed to achieve the objectives will be defined and their sequence will be developed after checking their dependencies on each other. Duration Estimation and Schedule Development Estimating the duration of the entire project as well as the individual tasks and assigning specific dates for completion. Cost Estimation and Budgeting The initial and detailed costs of the individual tasks and the entire project are specified. Quality Planning This is done to ensure that the project meets all the quality standards which have been set by any governing body. Defining the Roles and Responsibilities Determining the individual roles and how they will combine to ensure the deliverables of the project. Project Staffing Hiring those who are perfect to perform the jobs and can take up the responsibilities to fulfill them in the best way. Communications Planning Deciding what kind of information will be needed by different individuals and how will it reach them on time. Risk Identification and Assessment First of all, the potential risks are determined which are likely to affect the project. Afterward, the probability of the risk is evaluated and its impact is calculated. This helps in getting rid of the risks and finding the best counterplan for them. Procurement Negotiating for outside sources, products, and getting contractual services. Executing The execution step in the project management has little to do with details as they are already catered to in the planning process. It is just the execution of everything which has already been discussed and talked about previously. There are only two sub-processes here: Plan Execution All the planned tasks are performed while the technical and organizational interfaces are managed alongside. Contract Administration Managing the outsourced staff and resources is entirely different than managing everything which is already a part of your company. Special care and attention need to be given to this aspect. Controlling A lot of control and measures need to be observed if one wants to ensure that the project goes according to the plan. Even variances are adjusted into the plan and repetitions are made to ensure that the plan satisfies the changing needs of the project. Here are the important steps which are involved in the controlling process: Measurement of Progress All the information pertaining to the progress of the project is collected and then disseminated to the people involved. Quality Control Measuring the deliverables of the project to ensure that all the standards of quality are met while executing the project. Quality Improvement Assessing the processes regularly to see how the quality of the project and the deliverables can be improved. Cost Control Controlling the cost and ensuring that the designated budget is being followed. If a change in the cost is absolutely necessary then incorporating it into the plan and then implementing it. Risk Control Even the risk factors can change over time as the project develops so corresponding to the risks and mitigating them is essential. Time Control Going according to the schedule and incorporating all the changes in the time are essential so that the project is delivered right on time. Closing This is the last phase of the project management and includes only three other processes: Scope Verification This is to ensure that the deliverables have been completed and the results are satisfactory. The deliverables actually match the objective of the project. Contract Close-Out All the outstanding administration matters are catered to and documentation is achieved which ensures safe and complete resolution of the project. Project Closure The project is given the final touches and is rendered towards completion formally. All the matters are taken care of and there is nothing left which requires special attention from the project manager or any other staff member. Project Management Professional course ensures to guide the person with complete knowledge of handling a project and helps in the growth of the professional life. Thus, enrolling yourself in this course definitely means a boost for your career.
3524
All You Need to Know About Project Management Prof...

 Abstract Why does the PMP certification holds... Read More

Why It’s Worth Becoming A Certified Project Management Professional.

A Certified Project Management Professional course has been one of the most debated arguments in the field of management. Getting a PMP certification is not easy- it requires strenuous hours of dedication and experience, which is one of the reasons it has been ignored by the masses. There are more benefits of PMP certification So why PMP? With competition in the market increasing rapidly, degrees and certifications have become more important than ever. A Project Management Professional certification has its own value, with it being recognized globally in the field of Project Management. A Project Management Certification recognises and stands testament to your knowledge in management, and displays your skills for all to see. It sends out a clear message that you have the requisite knowledge to conquer any project, thereby making you a reliable asset in an organisation. In the course of studying for the PMP exam, you will gain an in-depth understanding of the nuances and quirks of management. The experience and knowledge itself is enough to raise your stock and make you a better manager. The tools and techniques required for better project management are provided in the process, and will enable you to complete your projects with higher efficiency. PMP is not very industry-specific, so sometimes more specific courses are preferred over it. However this is not entirely correct, a PMP certification helps you work with any industry- you can adjust and integrate yourself into any industry, because it covers the fundamental aspects of management. The certification also makes your resume look exponentially better. You might be in risk being passed over in an interview if you do not have a “PMP” beside your name. In order to take the exam, the candidate is required to have at least four years of experience in leading and directing projects. So, the certification sends out a clear message to anybody you are more than qualified in your field, and your stock is increased invariably. It also means that you have committed yourself to project management as a profession. The number of PMP certification holders is growing exponentially. The certification lets you take part in frequent PMI meetings with other qualified members. This leads to increased levels of networking among your peers, this enables you to gain better understanding of how projects should be dealt with. You can also discover more job opportunities in these PMI meetings from people who value this certification as much as you do. The PMP examination is not cheap, it costs several thousand rupees, and is sometimes a major deterring factor for many candidates. However, it has been observed through surveys that people with PMP certifications earn almost 4-5 lakh rupees more than their non-certified colleagues on average. The money spent on the exams are recouped in just one or two months. The average salary of a Certified Project Management Professional in India is found to be around sixteen lakh per annum, and surveys indicate that it will only rise in the future. With the financial aspects of the certification holding strong, what are you waiting for? Go get certified to prove you mettle and enhance your potential.
Why It’s Worth Becoming A Certified Project ...

A Certified Project Management Professional course... Read More

8 Helpful Tips For Your PMP® Exam Day

Nervous for the big day? It is quite natural once you have devoted at least 4,500 hours to project work and have sat through at least 35 hours worth of classroom training on project management. Further, you need to study for hours and answer hundreds of practice questions to prepare well for your PMP® exam. Also, you have gone through the lengthy application process and qualified the audit of PMI.  So, after months of studying and preparing for the exam, you would surely want everything right on the day of the exam and come out of flying colours.8 Tips for the day of your PMP® examThe following tips will surely help you to overcome your nervousness and take your PMP® exam with ease:1. Sleep for good 8-hour the night beforeAs the saying goes, a tired body cannot host a relaxed mind. It is very important for you to be physically and mentally fresh during the exam. After all, you need to be focused for 4 hours and answer all the questions. You should try to avoid last minute cramming. Sleeping for 8 hours before the exam provides the needed rest to move new material from short-term to longer-term memory where it is needed.2. Reach the exam center at least an hour earlierIt is important for you to reach the exam center a bit early. To be on the safer side, you should visit your exam center prior to the day of the exam. This would surely help you to gauge the right amount of time that is required to reach the center on the exam day, as numerous factors like traffic and mode of commute might play an important role for you to make it to the center on time.You need to go through a security check at the exam center itself. So, you should leave your home at a time which will help you to reach the exam center an hour before the exam.3. Carry everything that you needEven if you think that you know what to carry with you to the exam center but it is suggestible for you to call the exam center a day before the exam and specifically confirm about what you should carry on that day. It is suggestible for you to carry your identification with photo ID, and possibly a print out of your exam confirmation page.4. You should eat moderately on the exam dayIt is safe to keep yourself hydrated and eat moderately to avoid feeling drowsy during the exam. Also, don’t go to the exam center with an empty stomach. You would surely hate to have a stomach upset, headache, or some other food-related issue that might prove to be fatal for you while you need to be focused for a long duration during the exam.Further, each break might take you 8 to 10 minutes of your time which includes the time needed for security check again before you enter the exam room.5. Get an idea of the sample exam software interfaceYou need to watch 15 minutes long video which is a sample exam software interface to familiarise with the exam software before you begin to write your PMP® exam. However, the time of this video is separate from your exam time. Watching this video before the exam will help you to know what to expect once you enter the Prometric exam center.6. Brain dumpDid you hear about the brain-dump strategy? It comprises of a list of stuff which you need to recall quickly during the exam, like quality tools, types of powers of a project manager, process sequences, and more.As a PMP® aspirant you need to practice writing down this information on a piece of paper within 5 to 6 minutes. On the exam day, just take 5 to 6 minutes to write all the information on the piece of paper given to you by the staff deputed in the Prometric test center. This would act as a ready reference document for you during the exam and help you to remember the stuff whenever you need it.How to use brain dump in two steps?Step 1: You can use this method while practicing your mock tests in order to optimise the time while writing the PMP® exam.Step 2: In case, you don’t want to write the brain dump, you can keep it as a revision tool before you get into the exam hall. This would help you to keep the formulas and other required information fresh in your mind so that you can recall it easily.7. Request for headphonesMost of the exam centers keep headphones to block outside distractions. You can ask for one to your exam coordinator. Although it might not seem to be an important element, still it will surely save you from the surrounding noises and focus on completing your exam on time.8. You need to relaxA relaxed mind increases your chances of scoring more. Once you have done everything at your end, you just need to relax and go with the flow on your PMP® exam day. Dressing comfortably is extremely important since you need to sit down for 4 hours straight, help you to easily recall information, manage time, and answer 200 questions in time.Points to keep in mind while writing your PMP® examThe PMP® certification exam consists of 200 questions which you need to answer in 4 hours. You need to consider the following points in order to answer the questions easily and on time:You need to read every question carefully and answer them. It is natural to get distracted and tired while answering all the questions in such a tight schedule. So, you need to relax by taking deep breaths and try to focus on the exam.Do not waste your time on breaks and you should plan for only 2 breaks. You must remember that the computer clock will keep ticking while you are on break. You will have to go through security checks before entering into the exam hall after every break. You should go for breaks when you absolutely need it. You should not panic when you find a few difficult questions consecutively which you are unable to answer. This is quite normal and you will find the easy and direct questions which will follow later.Do not spend more than a minute or two on any question. This would give you the time to read through all the questions. You will also come across easy and direct questions at any point of the exam. Use the elimination method for all the difficult questions or use your best quest in order to choose the best answer. You just need to ensure that you do not leave any question unanswered. In case, you are doubtful about any of the answer, you should mark it for review to come back to it later.Points to keep in mind once you complete your PMP® examDid you answer all the questions of your PMP® exam? That’s not it. You need to keep in mind the following points after you complete the PMP® exam:After completing all the questions, you should use the remaining time for reviewing the marked questions.You will be asked to fill a survey once you complete the exam. This survey is optional. Once you complete the survey or you choose to skip it, your result will pop up on your screen if you pass the exam.Finally, you need to collect your printed report card from your Prometric test center staff. You will receive the hard copy of the certificate at the address provided by you during the application process.What should you bring to the Prometric center?There are many restrictions on what is allowed to bring to the test area. But there are also certain things which you must carry in order to enter the exam center. They are:You should carry your printed your Prometric confirmation receipt.You should also carry a valid and correct form of government-issued photo identification.The name on the photo identification must match the name that you provided while applying for the exam and it must not be expired. In case, there is any change in your marital status, you should have photo identification with the same name that you registered for the exam.Role of Prometric and PMI in your PMP® examPrometric is a private company who provides secure testing facilities for certifications provided by many professional organisations. One of them is the PMP® certification exam provided by PMI. Prometric is a leader of standardized testing administration with over 10,000 testing centers in 160 countries.Project Management Institute PMI is a global organisation who sets the standards for the field of Project Management. PMI develops all the test content for the standardized Project  Management Professional (PMP)® exam which determines the certification status of a candidate. PMI has chosen Prometric to manage the electronic PMP® testing process.You need to pay the fee for your PMP® certification exam directly to PMI, whereas, Prometric manages the test scheduling, administration, and analysis process.To concludeAfter all the hard work you have put in while preparing for your PMP® exam, the exam day is a crucial day of your life. Prometric requires you to arrive at least 30 minutes prior to your scheduled test time. And once you are done with the security check and watched the 15 minutes video about the exam procedure, you need to complete 200 questions in 4 hours.The tips mentioned in this blog will surely help you to avoid all the stress on this day. GO through all these tips to be organised and calmer to be in the right frame of mind to answer all the questions to pass the exam with flying colours. All the best!
9133
8 Helpful Tips For Your PMP® Exam Day

Nervous for the big day? It is quite natural once ... Read More