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How to Apply Agile Scrum Methodology With an Online Project Management Tool

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Last updated on
08th Jun, 2022
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05th Jul, 2017
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How to Apply Agile Scrum Methodology With an Online Project Management Tool

Project management is one of the most important topics in modern business. All businesses are looking to remove clutter from their business processes and be as efficient as possible. This is how they are able to stay competitive and increase their profits.

Depending on the type of business and the industry, there are countless approaches to project management. Today we will talk about Agile and Scrum methodologies, what they are and how they can be implemented in online project management tools.

These are advanced, and more complex approaches that can serve organizations with complex needs and processes. In order to get to the project management part and see how these methodologies fit into this aspect of business, let’s first see what Agila and Scrum are.

What is Agile?

Agile is a type of software development methodology that has roots in iterative development, in which both solutions and requirements change during collaboration between cross-functional and self-organizing teams. Agile methods almost always require a very disciplined approach to project management, which includes constant adaptation and inspection, focus on teamwork, accountability and self-organization.

On top of that, it also includes a predetermined set of engineering practices that will be used for the purpose of creating quality software in a short period of time. It also incorporates a business approach which looks to align development with the goals of the company and with its customer needs. Simply put, Agile development is any development that has incorporated all of the concepts that the Agile Manifesto has.

The Agile Manifesto was created by some of the leading professionals in all of the software industry and its whole structure shows, based on their experiences in software development, what the right ways to approach software development are.

What is Scrum?

Scrum is a process framework which is used for agile development. It is the most widely used framework for agile development and it is “lightweight”. What is a process framework? This is a set of rules and practices which need to be followed so that a certain process can be completely consistent with the whole framework.

What does lightweight mean? This means that it has practices that include keeping the overhead of a certain process as low as possible, in order to make the most out of the given time and maximise productivity on that process. The Scrum process is different than all the other agile concepts, and has some unique practices and concepts

There are three categories into which these practices and concepts are divided including time boxes, artifacts, and roles. In most cases, Scrum is used to managed the development of complex products or software solutions while relying on incremental and iterative practices. Scrum has the power to increase productivity dramatically, while at the same time reducing the time needed to complete the processes.

A scrum process can help an organization to quickly adjust to fast-changing requirements, while still ending up with a product that helps achieve the determined business goals, which evolve constantly. By using an agile scrum methodology based process, a business will be able to:

  1. Improve the quality of its deliverables
  2. Anticipate changes and adapt more easily to them
  3. Make estimates much quicker and be more accurate
  4. Have better control over the whole project state and schedule

Individual assignments and tracking interactions

When using the agile scrum approach in an online project management tool, you will probably start with some to-dos. Your end goal will be an event, advertisement, a product or basically anything else. Break up those big tasks that you will need to finish to achieve your goals, and you will create easily manageable items where you can assign tasks and prioritize better.

The first results of incremental steps that appear can be shared, measured and tracked with other team members and this is the first iteration of your project management. Finding an online project management software tool which can create lists that you can use to organize workflow, assign tasks and set due dates while tracking progress is essential for this kind of approach.

Constant collaboration for productive project management

One of the essentials of agile scrum project management methodologies is on-going collaboration between team members on projects and not just brainstorming during the starting phases of a project. For determining new iterations, getting valuable user input on functionalities is vital when talking about software developers.

However, if you are using an online project management tool for non-software development, it’s vital that different experts give their input while working together towards reaching a common goal. When team members can always comment in real-time, an agile workflow can help spark creativity, which can positively impact the whole project.

Reviews and repetition

Agile scrum project management has an iterative nature, which relies mostly on creating brand new repetitions of a certain software. These instances are updated constantly, as are user stories. It’s possible to apply a similar concept to other projects by locating where recurring steps are and setting them to repeat on their own.

This is how project managers will be able to improve efficiency and consistency during the whole process, while at the same time revisiting and reconsidering the elements of your project.

Adaptation

Using agile scrum methodologies for online project management tools means that you will do something that most people like to avoid – the risks that the project carries. Like it or not, all projects inherently have risks and the best way to overcome these risks and avoid failure is to be flexible towards evolving your project development process.

By encouraging interaction, collaboration, repetition, constant reviews and individual accountability, this type of project management will give you a flexible framework that will help your project development.

It’s difficult to create expensive and long project plans simply because project managers will avoid adapting and changing things, given the fact that money has already been invested. This is why tackling these risks with an agile approach is better.

When you consider all of the things mentioned above, it becomes clear how agile and scrum methodologies can be used in a project management tool for finishing projects that aren’t focused on developing new software.

With these methodologies, you will be able to run a project while allowing your team members to be creative and, at the same time, providing real value to the project you are working on. Still, it’s important to know that learning these approaches is easy, but mastering them and utilizing their full potential takes time and experience.

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Usha Sunil

Blog Author

Writing is Usha's hobby and passion. She has written widely on topics as diverse as training, finance, HR and marketing, and is now into technical writing and education. She keeps an interested eye on new trends in technology, and is currently on a mission to find out what makes the world go around.