For enquiries call:



April flash sale-mobile

HomeBlogBusiness intelligence and VisualizationBusiness Intelligence (BI) Reporting: Step-by-step Guide

Business Intelligence (BI) Reporting: Step-by-step Guide

05th Sep, 2023
view count loader
Read it in
10 Mins
In this article
    Business Intelligence (BI) Reporting: Step-by-step Guide

    Business Intelligence is a fundamental concept that has spread across organizations of all sizes. With  Business Intelligence reporting, we have access to a comprehensive guide to all concepts of transformational business techniques. Every week, companies collect a large amount of data, and Business Intelligence reporting allows them to extract valuable insights from this data. A business can learn a lot about its customers' interests and what motivates them to do business through data. A Business Intelligence reporting suite includes interactive dashboards and visual analytics. 

    If the data is disorganized, it is unlikely to give a clear picture of what is going on in an organization. When the data is neatly organized and ready to view in a BI report, the company can improve its customer experience and increase revenue. One can then share relevant insights with the rest of the team by creating a Business Intelligence reporting structure that analyzes specific metrics or events. BI reports are effective tools for providing an organization with recommendations to increase your revenue.  

    Knowledgehut provides BI & Data Visualization online courses ranging from Microsoft Power BI training to Data Visualization with Tableau training that will assist you in mastering the most important Business Intelligence principles, gaining in-demand Business Intelligence and data skills, and obtaining top Business Intelligence certifications that will allow you to land high-profile jobs in prestigious organizations.  

    What is BI Reporting?

    The method of collecting and analyzing data, retrieving useful insights, and generating accessible statistics to help inform business decisions is known as BI reporting. Data can come from any of your applications and systems, such as promotional automated systems, management systems, investment platforms, and personnel management systems. By consolidating those sources of data in a database system, you can review, modify, and present the results in a report format. 

    BI solutions enable less technical team members to "understand, examine, communicate, and process information." Using BI reporting tools simplifies the preparation and analysis of data and the discovery and communication of relevant insights. BI reporting helps in organizational growth and improves decision-making. 

    Benefits of Business Intelligence Reporting 

    As  BI reporting becomes completely integrated into a company's existing information architecture, it brings programmable expertise and utility. There are various types of reports in Business Intelligence that reduce the incidence of biases that occurs when top executives become engaged and immersed in their data.  

    Business Intelligence reporting enables users to look at the bigger picture, and implement choices that benefit the company as a whole, rather than a temporary fix. BI reporting has numerous advantages for firms of all sizes because of its neutrality and organizational security. 

    1. Dynamic capacity and adaptability improve the dependability of obtaining reports based on correct, up-to-date facts and the capacity to estimate probable repercussions of changing variables. 

    2. Reduces the amount of time and resources spent on repeatedly obtaining reports, consolidating data, or making deferred choices by realigning matrices and re-measuring Targets. 

    3. Database administrators, programmers, and executives can work without any speculation and hesitation as BI takes historical data and gives statistical models in a way that conventional reporting cannot. 

    4. BI reporting delivers comprehensive information without complicating the statistics. Many executives are mobile and thus the correct person must get the reports when it is required. 

    Benefits of Business Intelligence Reporting

    Top BI Reporting Practices 

    After having understood Business Intelligence, its goals, and how BI reporting works, 

    standard reports in Business Intelligence, let us see what the best practices are to incorporate BI reporting into your organization. Check new methods to enhance BI and understand Business Intelligence reporting requirements 

    1. Be Scalable

    Keep your BI reporting simple but flexible in the face of market developments, technological advancements, and industry expectations that can dynamically. Acknowledge the reporting inadequacies and gather the most frequently used data sources and templates. Keep the three I's in mind: intuitive, interactive, and informational. Your Business Intelligence reports should evolve. It needs not only an internal analysis but also an external evaluation. 

    2. Control Your Data

    When building reports and getting familiar with BI solutions and analysis, do not forget all your essential data sources and software. Whether it is data processing, information management, or data analysis, make sure that current or emerging processes are in conjunction with the insights underlying the reports. 

    3. Be Adaptable

    Stay open to market developments and business expectations that can change what you report. Make time to create analysis that tests different forecasting situations so that you can remain adaptable. Data visualization is your medium for getting to know your data from many angles and how your sources interact. 

    4. Promote Data Literacy

    Use each individual’s abilities and knowledge where they are most needed. Not every assessment has the same requirements or degree of complexity; some will demand more in-depth research and critical thinking, while others will be needed for quick warnings and decisions.  

    Choosing which metrics and measurables need to be highlighted and visualized across your BI reports should not only be strategic but should also drive you towards the objectives you've set for yourself. Your analytics should both inform and inspire your employees.

    Promote Data Literacy

    How to Create Efficient BI Reports? 

    Users should keep the following best practices in mind when creating BI reports: 

    1. Interpret Needs into Measurable Data

    To design a consistent framework, define the project's scope and its goals. Identify important needs before implementing high-quality BI reporting solutions. Establish a strong data governance framework, which offers various benefits. This includes formalizing a Business Intelligence reporting requirements template that describes the needs and requirements of BI reporting. These benefits include better reliability, reduced operating costs, and simpler data management. 

    2. Launch and Clarify Your Report

    A critical goal of BI is to deliver information to the greater corporate audience. Companies may greatly increase their data proficiency by training workers and agencies on the company's established terminology and metrics. Therefore, launching a BI report is as important as generating one. A BI report testing should be in place before the launch. Business Intelligence reports simplify data by providing insights to customer service teams with little technical knowledge. This enables firms at all levels of management to make better informed, data-driven decisions. Hence, a business analytics report should be simple, clear to interpret, and user-friendly. 

    Begin your transformative journey now with our exclusive business management certificate programs. Acquire the essential skills and knowledge to excel in today's cutthroat market.

    Best Business Intelligence Tools and Software

    Business Intelligence and reporting toolsare becoming more affordable and adaptable. They are simple enough for small organizations to utilize, adaptable enough for larger firms, and efficient enough for businesses to manage massive datasets. 

    1. Microsoft Power BI

    Power BI is an internet-based BI application that uses data visualization to help you identify and share valuable intelligence. Power BI reports best practices to include built-in AI technologies that excel in connectivity and custom data interfaces. The AI-powered algorithm can also respond to questions and works with a conversational style. Data security is also provided by Power Business Intelligence reporting softwareacross dashboards, insights, and data sources. 

    2. Tableau

    It is one of the most widely used Business Intelligence reporting toolstoday. Tableau is used by businesses of all sizes to make well-informed choices and enhance their overall performance. It enables you to comprehend large amounts of data as well as adapt and integrate data analytics into your services. It provides a user-friendly, simple interface to assist data scientists in accessing and analyzing data, creating reports, and sharing insights. 

    3. Qlik Sense

    Qlik is a BI and analytics platform that allows you to create analytics and create dashboards with multi-cloud data connectivity. It provides a complete BI package that allows you to install, manage, and process information without any coding knowledge. Its three significant functions are data integration, data analytics, and data literacy. 

    4. Sisense

    This platform provides a powerful solution that utilizes integrated technology for research, analytics, and business analysis. Non-technical individuals may now integrate and analyze huge datasets from diverse sources. It is a flexible and resilient system that is intended to deliver extensive processing skills to a wide range of technically qualified users. 

    Example of BI Report

    Interactive Business Intelligence Reports

    There are various BI reports examplesavailable on the web where customers and organizations have varied requirements and needs from the BI solutions. The staff at Whizlabs prefers interactive reports. They rely heavily on interactive reports, with interactive dashboards accounting for a 44.4percentage of their reporting. Other than that, 27.8 percent employ embedded analytics and static reporting. 

    They often like and use BI reports with interactive components that provide both historical and real-time data. Know that Business Intelligence reporting system does not use statistical procedures to predict future events. One Business Intelligence reports examplepublished in the Microsoft BI community is given below: 

    Interactive Business Intelligence Reports

    This Business Intelligence report sampledisplays the real-time Covid Virus outbreak globally. 

    The Business Intelligence reporting examples is a user-friendly and interactive dashboard and has various sections giving live updates and information country-wise. This is a dynamic display that gets updated daily. The main highlight of the report is its ability to provide real-time data and interface.

    Looking to dive into the world of data science? Discover the top data science bootcamps that will equip you with the skills you need to excel. Unleash your potential and unlock endless opportunities in this exciting field. Don't miss out!


    Many businesses are unaware of what BI reporting is or how it has the potential to massively develop their business. An understanding of power BI report best practices and how it assists an organization is a must in today’s competitive world. So if you want to consider Business Intelligence reporting jobs and understand the process of creating and providing reports from data you can learn about BI reporting in BI courses. 

    Knowledgehut provides BI reporting courses for practitioners looking forward to get mentored in Business Intelligence.  We are confident that upon going through the whole list of tutorials in this article, you will gain a vast understanding of BI reporting. KnowledgeHut BI and Visualization online brings you a comprehensive guide to Business Intelligence reporting. 

    Frequently Asked Questions (FAQs)

    1How would BI reporting help my business?

    Business Intelligence reporting requirements template can gain insight into customer behaviors and finance predictions through the analytical capacity of Business Intelligence reporting. An increased workflow, communication data with departments, and the use of real-time and historical data are a few ways that a business can benefit from BI reporting. Departments can use BI for optimizing operations and forecasting. 

    2What is the primary objective of BI reporting?

    The primary objective of Business Intelligence reporting structure is to improve corporate performance by providing data insights to aid decision-making. However, it is the business analyst's and IT developers' obligation to distribute this data and translate it into business insights and trends. 

    3Why is BI reporting better than MIS reports?

    An MIS is a typical data system used to obtain and process data. Business Intelligence reporting best practices are a variety of procedures and technology that enable businesses to efficiently use data and make sound decisions. 


    Mounika Narang


    Mounika Narang is a project manager having a specialisation in IT project management and Instructional Design. She has an experience of 10 years 
    working with Fortune 500 companies to solve their most important development challenges. She lives in Bangalore with her family.

    Share This Article
    Ready to Master the Skills that Drive Your Career?

    Avail your free 1:1 mentorship session.

    Your Message (Optional)

    Upcoming BI & Visualization Batches & Dates

    NameDateFeeKnow more
    Course advisor icon
    Whatsapp/Chat icon