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At present, organizations are focusing increasingly on people-centric approaches that can help increase employee performance and decrease attrition rates. The department which manages and maintains this approach within the organization is Human Resource Management or HRM. This department plays an important role as the liaison between the organization and the employees. They also promote growth for both and help them reach their objectives.
The importance of this job role has also increased the demand for skilled employees in this field. It won’t be wrong to point out that in the modern world, it is one of the most promising careers that one can choose. Are you wondering about the functions of HRM? We will take you through them in detail in this article. Also, a certification course can help an HRM aspirant know how to motivate employees.
Management of human resources is an essential part of an organization. The HR managers are involved in a series of tasks through which they assist other departments of the organization on personnel matters. For example, HRM involves recruitment, hiring, and managing employees. It is also the job of the HR department to form all the policies related to the work, besides determining the salary or other benefits of employees. That, however, is not all. Here is a quick look at some of the tasks handled by the HR department of an established organization.
These are some of the functions of HRM at a glance. As we progress, we will take a detailed look at this department that helps with the growth of an employee and the organization.
What is the objective behind the functions of HRM? The objective is to provide a seamless experience to employees associated with the organization. Here is a quick look at the objectives of HRM functions.
One of human resource management's main functions is to deal with job analysis and design aspects. Wondering what they are all about? Let us take you through a quick session to clarify the functions and how an HR manager can fulfill them.
Job design is a process that involves several aspects. Some of them are describing duties to employees, taking them through the responsibilities, and of course, educating them about the operations of the job. It is thus essential to select such employees who are suitable for the required job. This process starts with creating a checklist while searching for candidates. Then, the potential employees should fulfill the requirements. One of the ways to create the checklist is by observing the duties and responsibilities fulfilled by the organization's top-performing employees.
The next part is job analysis which involves identifying the day-to-day functions required for smooth functioning. This is done to determine a future course of action for the organization's recruitment process. This process is essential to ensure that the organization goes through proper growth.
Proper planning of the available human resources is an essential part of the HRM job profile. Each organization has certain available human resources. It is the job of the HR managers to train and distribute the resources in a way that helps the organization reach its potential in the best way. This step of planning involves creating an effective process that is purposeful. Through this process, the HRM department also aims at creating a balanced environment within the organization.
This is one of the basic functions of HRM that requires knowledge about the number of employees required in the organization and also the type. Furthermore, an HR manager needs to determine the goals and tasks the employees must fulfill while working for the organization. This way, they can also design an effective hiring process. Finally, the HRM also has to understand the requirements of individual departments regarding the candidates they are looking for. It is necessary as the needs of different departments could be drastically different from one another.
The HRM department makes sure that the company is not understaffed or overstaffed. Hence, they carefully consider the demand of each department.
It is already established that finding a suitable human resource for the organization is one of the primary functions of the HR department. In other words, hiring or recruitment is a primary function that an HR manager has to fulfill. It is their responsibility to spot an efficient and qualified candidate who can help in achieving the objectives and goals of the organization as an employee. So, naturally, that all begins with hiring candidates from a list of suitable applicants.
The HR manager identifies suitable candidates for the organization and begins the selection process. First, the favorable candidates go through a comprehensive screening process which the HRM handles. This is done to ensure the potential candidate is a good fit for the company. Besides screening, the candidates also go through different rounds of interviews that test their skills and knowledge about the required position.
Once a candidate is selected, the HRM department also handles the aspect of the job offer. They also take the newly recruited employee through the different goals and objectives they must fulfill while working with the organization.
Does the job of the HRM department end with the selection and hiring of the right candidate? No. On the contrary, it is just the beginning. Once a person is selected, the HR department will take them through the necessary training procedures. These procedures are designed in a way that not only helps the candidates settle in the organization and learn more about the opportunities that can help them understand the growth opportunities. This step is essential because it is a way that helps a newly joined employee to be a part of the organization.
An employee needs to have company-specific knowledge that can help them perform their tasks efficiently. Alongside this, it is also a way to increase the overall efficiency and productivity of the employee and the overall workforce. Furthermore, having a knowledgeable and capable workforce only helps the organization's overall development.
Once an employee knows how an organization operates, they will be much more prepared to carry out their regular work in a way that ultimately proves fruitful for the organizational goals and their personal career growth. In other words, without training by the HRM department, an employee will lack the tools to function properly within the organization.
The compensation and benefits provided to the employees are an important part of the company's overall expenditure. This also included the appraisals and salary increases of the employees working in the organization or the ones who are joining. Hence, the HRM department needs to design compensation packages that can help the employees get proper compensation without harming the finances of the organization in any way. It is the primary objective of HR to ensure that the remunerations for the employees are fair and proper. Furthermore, they also need to develop benefits that can boost the employees' productivity.
As an HR manager, one has to lay down clear and proper rules that will determine the remuneration and the benefits of the employees.
As we explain the functions of HRM, it is also important to mention an HR manager's role in ensuring proper employee performance management. What is the need for effective management? It is to ensure that the employees meet the goals and objectives of the organization. At the same time, the HRM department also needs to consider the employees' job satisfaction. Therefore, the HRM department ensures that the performances of individual employees, the team they belong to, and the overall organization improve.
The performance management function of an HR manager involves certain things. Take a look:
The learning and development part can be considered one of the advisory functions of HRM. Learning and development is a continuous process that encourages the development of employees. As an HR manager, one needs to analyze the skill gaps existing within the organization. Furthermore, they must design training programs to empower employees to gain specific knowledge. The training programs should also have the capability of boosting the overall performance of the employees.
There are different ways of implementing learning and development. The HRM department can also help the employees by sharing insights and knowledge.
It is also a part of the learning and development process to re-skill or up-skill the employees. This is a way the employees can move forward on the ladder of success within the organization. This process also helps in increasing employee satisfaction and experience.
It is usually divided into two parts about relationships in employment. If you pick up any credible book on HRM, be it functions of human resource management pdf or something else, you will see that they are labor relations and managerial relations. Labor relations a way that defines the relationship of a company with its workforce. On the other hand, managerial relations deal with the connections within the various processes that exist within an organization. The HRM department handles all the aspects related to the processes.
Why is it essential to maintain a harmonious relationship between the employees and the organization? First, it is important to ensure that the employees collectively work toward the company's overall goal. Hence, it is the job of HR to spot the communication gaps between two employees or an employee and the organization. It is risky to keep those events unattended as that may lead to conflict and chaos within the organization. Also, the HRM needs to create policies that are fair and transparent.
Encouraging the employees to engage and communicate is an essential part of any organization. Increased communication and engagement are the ways to ensure employee satisfaction. It is the responsibility of the HRM department to create an environment that helps the employees get motivated and more committed to working towards a common goal besides personal career development. This is done through regular communication and events that can help the employees to engage. This process is also required for the overall development of the organization.
An employee working at an organization doesn’t just require proper remuneration. They also need an environment that takes care of the different health and safety regulations that are prescribed by the authorities. It is the responsibility of the human resources personnel to ensure that the rules and regulations are mandatorily followed. This also includes conducting regular sessions to inform the employees about their part in ensuring safety and health regulations within the organization. This is a way to create a workspace where employees feel safe to work.
Everyone talks about keeping their personal and professional lives separate. However, if an employee faces an issue in their personal life, it will interfere with their workflow too. Hence, there is a need for a space where the employees can discuss how to approach their work while dealing with personal issues. The HRM department is responsible for providing that space to help the employees in need. This has become increasingly important following the pandemic. The department can also help the employees know more about the insurance policies in place or leaves they can take in their time of need.
It is one of the core functions of the human resources department. Under this function, the department plans, monitors, and manages the growth of employees from within the organization. This is carried out to track promising employees who can contribute more to the organization. With the help of the data collected by the HRM department, employees get the chance to succeed in their careers as the organization considers it profitable to invest in their development.
In the factories and manufacturing units, Unions exist. Hence, the HRM department plays an important role in acting as a liaison between the Union of an organization and its management. The department's responsibility is to create a balanced workspace that takes care of the employees' welfare and the organization's profit.
There are certain managerial functions of the HRM department. These functions help an HR manager maintain a proper balance within the organization, which helps with its smooth operation. An HR manager performs some of the most basic yet crucial managerial functions. They have to get involved in planning. Furthermore, they also have to be part of the organization or implementation of the plan. This function type can be divided into four major parts. They're planning, organizing, directing, and controlling. This article will take a detailed look at each sub-sect of HRM's managerial function.
A manager's job is to plan and manage subordinates who can efficiently and effortlessly implement the plan. It is essential to plan to identify and determine the organization's goals. One of such human resources functions contributes to personnel growth and the company's development. Here is a quick look at the tasks required under this function. They are:
There are three steps in which an HR manager can complete this function efficiently. The first part is to have a clear idea of the job market conditions and the strategic viewpoints of the organization. The next step is identifying the organization's shortage or excess personnel. Lastly, the final step is to methodically work towards eliminating the shortage.
After planning, this is an essential task that the HR managers need to handle. An HR manager's job is to develop plans and establish objectives. Furthermore, they must also find the proper ways to reach their goals. Here are some of the things that an organization structure includes:
Once the planning part is concluded, the next step is implementation. The smooth and effective implementation process depends on a very important aspect - the motivation of the employees. It is, therefore, the job of the HRM to encourage people to work towards the achievement of goals willingly. This is a skill that one can develop after receiving proper training.
Some ways promote encouragement within the employees. Here is a quick look:
This is an aspect in which the HRM ensures the regulation of activities under the plans. In this step, the observation and comparison of results take place. That is an essential step in ensuring standards and correcting any deviations that may have occurred. In addition, this process helps the HRM to evaluate and control the performance of the personnel department. This step includes performance appraisal, personal audit, and examination of personal records.
It is one of the essential functions of human resource management. This function involves advising on important matters involving human resources. Through this function, an HR manager ensures the smooth running of the company. However, to whom HRM shares the advice? Take a quick look:
A trained personnel manager assists top management when formulating procedures, policies, and programs related to the organization's human resources. An HR manager also suggests maintaining good human relations while ensuring high employee morale.
This is another responsibility of an HR manager. They also advise department heads on aspects of job analysis and design, manpower planning, selection and recruitment, training, placement, and performance appraisal.
Under operative functions, the HRM deals with duties designed specifically for the department. The HR managers deal with different aspects like employment, compensation, development, and maintenance of personnel. Let's take a detailed look at the operative functions of HRM.
This step involves finding candidates who can turn into employees and is a perfect fit for the organization. It also involves recruiting someone with a proper skill set and understanding the number of persons needed to fulfill the organization's goal. Some of the steps involved in this sub-sect of operative functions are recruitment, selection, and personnel placement.
As the name suggests, this is a step involved with determining the remuneration amount for an employee in exchange for their contribution to the organizational goals. As an aspiring HR manager, it is essential to remember that the remuneration can be monetary or non-monetary rewards. Certain factors influence the remuneration of an employee. They are:
This function can be described as a follow-up of the employment function. Under this, the HR manager is responsible for training the new employees properly. They have to teach each employee properly to ensure their skill sets are utilized appropriately. It is also a process that lays the foundation for developing an employee in a way that can help them climb the ladder within the organization.
To ensure the growth of the employees, HR managers are required to create proper training programs to help solve the purpose. It is important to mention that the HR managers are responsible for training not just the new employees but the old ones too. Wondering how managers come up with effective programs? They have to learn it, and the KnowledgeHut certification course can help.
The function of the HR department doesn't end with just hiring someone and training them. There is much more to that situation; it involves creating a workspace where employees feel comfortable and motivated to work. An HR manager's job is to ensure appropriate workplace conditions. They need to ensure that the workspace is safe and healthy for employees. As an HR manager, one has to provide all the services related to the employees' physical, mental, and social welfare. Some of the aspects are:
Keeping employees motivated is among the key functions of the human resource department. It has been seen that employees often hold back from relating to the overall organizational goal because they don't feel motivated enough. The HRM department's responsibility is to create such an environment where the employees feel adequately motivated to give their best.
An employee's journey is documented right from the day they joined. It is the HRM department's responsibility to maintain the personnel records. The records contain information on their appointment, training, appraisal, promotion, transfer, achievement, and other things related to the organization. Other than these, the department also maintains records to ensure that employees follow the organization's policies properly.
When an employee decides to leave a company or retire, it is the job of the HRM department to handle the separation of that person from the organization. Also, the personnel manager is the one who handles the retirement benefits for employees who are retiring from the office.
No one can work alone. It is also true for an organization that has to stay in touch with several other bodies to ensure its smooth working. A human resource manager is responsible for maintaining relationships with other industries. As an HR manager, one can help in several things, like collective bargaining, settlement of disputes, and joint consultation. Furthermore, their job is to maintain an efficient relationship with the labor union or other concerned bodies.
One of the main functions of human resource management is to comply with various industry regulations. So naturally, managing all the processes manually is nothing less than a Herculean task and is time-consuming. That is why, with the help of advanced technologies, innovators came up with a range of tools that introduce automation in the working process of an HR manager. As a result, these tools help save both effort and time.
There are also numerous other benefits of opting for HR function tools that benefit organizations. The advantages include the following:
So, what are the top five tools you should explore as an HR aspirant? Let’s take a look:
Human resource is a field that is power-packed and dynamic. Major functions of HRM are in place to ensure employee satisfaction and organizational growth. An HR professional has several duties and responsibilities while liaising between the employees and the government. It won't be wrong to say that this life-changing role will take your career to new heights.
HR functions are important to retain an organization's human resources and motivate them to work in a way that can help achieve the overall goal.
An HR manager must maintain the records of the employees working with the organization, from their appointment letters to their achievements, promotions, etc. An HR manager documents the entire journey of an employee within the organization.
Under the separation function, an HR manager is responsible for ensuring that the process of an employee leaving the organization is completed smoothly. The manager is also responsible for initiating the retirement plan for a retired employee.
The advisory function requires an HR manager to advise top management and respective departments about the employee-related programs or policies they form.
