According to studies, over 75% of projects fail to succeed. The failure can result from three primary scenarios. First, the project team may not be able to deliver the scope within the planned time frame. Second, it will cost more than the budget to deliver the planned scope. And third, there might be scope creep that will take more time and cost for the project team to deliver such additional requirements. Such schedule or cost overruns may result from multiple reasons. However, there is a strong correlation between the project's time, cost, and scope and the impact of this correlation on the project outcomes. The iron triangle is a representation used to describe this correlation and its impact. In this article, we will understand the iron triangle definition, how it impacts the project's success, and a few techniques to deal with it.
What is the Iron Triangle of Project Management?
A project management plan is the blueprint of three primary project dimensions; scope, cost, and time.
- Scope defines the nature and amount of the work to be done.
- The cost element refers to the expenses you will incur to complete the project, including the cost of resources.
- The time element refers to the schedule of project deliverables, including intermediate milestones and final delivery.
These three dimensions form the constraints for the project and are known as the iron triangle of project management.
The iron analogy indicates that if you try to break one constraint, you must break at least one more constraint. The shape of the triangle will not remain the same in that case. For example, if you want to shorten the time, you must increase or decrease the cost. Similarly, if your scope increases, your project will take more time, cost, or both. While a Project Management certification course will cover the iron triangle in-depth, we will see some of the techniques to utilize in your projects in this article.
How to Use the Iron Triangle in Decision-Making?
Project managers can balance conflicting priorities and demands on the project by utilizing the iron triangle, also known as the project triangle, triple constraints, or flexibility matrix. The project manager must examine any issues, challenges, or risks against these three constraints, evaluate the impact of such issues, and then take a trade-off decision to ensure that the decision has the least impact on the other constraints.
However, it is most critical also to consider the impact on the intended outcome beyond these constraints. For example, time is of the essence for some projects, and any delay may result in significant consequences. Hence, a holistic view of challenges, possible responses and outcomes is critical before making any decision. Iron Triangle is an important topic in the PMP certification syllabus and can be valuable when preparing for the certification.
1. Problems with the Schedule
- Understand the reasons for the schedule problems. Whether the schedule is challenged because of scope creep or any other reason?
- Which activities are being impacted? If an activity is not on the critical path (the longest sequence of project activities), then it is likely that your overall project schedule may still be intact.
- Consider techniques like resource leveling and resource smoothing to deal with schedule issues.
- Evaluate if any of the low-priority activities can be scheduled for later phases of the project.
2. Problems with the Scope
- Similar to addressing schedule challenges, identifying the root cause of scope challenges is the first step in devising a response to them. We have to evaluate if it is because the requirements were not captured accurately, or is it because the scope challenges result from changes in the business landscape?
- Depending upon the reason, it might be prudent to review the project and see if it needs to be replanned or reset entirely.
- If the scope challenges are due to scope creep, set up processes to evaluate each change request's impact on the project iron triangle and work with clients and stakeholders to handle the impact appropriately.
- One approach to handle scope creep is to see if you can reprioritize the work based on the new work requests and push low-priority work items for later phases or a new project altogether.
3. Problems with the Budget
- Cost challenges can result from time or scope challenges or many other reasons. If the issues arise from scope or schedule problems, solving those appropriately may reduce the cost challenges.
- Evaluate if you can lower the cost of work done, possibly via outsourcing to a specialized agency or external specialist resources. An iron triangle example for such cases would be hiring specialized agencies that can bring cost benefits through economies of scale. Similarly, expert resources can reduce the time it takes to finish a work item, thereby increasing cost-reduction possibilities.
- Examine if you can use more cost-effective materials or other resources without compromising output quality.
- Evaluate if there is a way to decrease the project expenses without impacting productivity, quality of the deliverables or team morale.
In addition to the PMP certifications, the PRINCE2 Project Management certification includes questions on Iron Triangle. As you go for courses and certifications, you can work on Iron Triangle project management examples and apply these in real projects.
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Strategies for Dealing with Project Constraints
With the iron triangle definition, project management theories enable project managers to appropriately balance the project challenges. It establishes a mental model to decide the trade-offs for each decision so that project managers can mitigate the project risks in an optimal manner. The nature of the project significantly impacts how we handle the project constraints. Strategies for a project being executed with traditional or sequential methodologies will differ from Agile projects. These strategies provide guidance to project managers to approach the challenges in a structured manner. Let us see the types of projects and how to handle the project iron triangle for each of them.
1. Fixed cost
For fixed-cost projects, the time and scope are adjustable. The extent of such flexibility is critical to understand.
For managing constraints on fixed-cost projects, you can take the following approach.
- Consider appropriate contingency reserves before finalizing the costs. Such reserves will help when the extended time may result in increased costs.
- Prioritize the work and deliver strictly according to the priority. Such prioritization will ensure that the critical tasks can be finished within budget and still provide value to the customer.
- Get continuous feedback from the client through shorter delivery cycles to ensure that the output is as expected. Rework can significantly increase the risk of cost overruns.
2. Fixed time
For projects with fixed time, the following strategies are useful.
- Adopt an iterative and incremental approach for deliveries, using Agile methodologies like Scrum. Scrum allows you to establish a cadence in the form of fixed-time sprints, thus enabling you to deliver on time while still providing the flexibility to handle micro-details as they emerge.
- Prioritization plays a significant role in fixed-time projects as well. Delivering critical outcomes early will ensure that the most valuable part of the scope is delivered on time.
- You can add resources to the project since the cost is flexible but do it later and only if necessary.
3. Fixed scope
- Attempt to get the scope clarity in detail at the earliest. While the time and cost are flexible, the scope clarity will allow you to optimize those constraints better.
- Having an iterative project methodology also helps with this kind of project.
4. Fixed cost and scope
When you are working on a project where the cost and the delivery scope are fixed, but you have the flexibility with delivery dates, you can use the following approaches;
- It is important to accurately assess project risks as delays could result in extra expenses even though the delivery time is flexible.
- You can optimize resource assignment to control costs while benefiting from time flexibility. Let us say there is a more cost-effective option for resources, but their availability is slightly later; you can utilize that option rather than going ahead with the costlier resource. Ensure that the quality of the deliverable does not suffer in either case.
5. Fixed cost and time
- The challenge for such projects is to calculate the right cost and time. Contingency reserves and risk identification will help you arrive at better estimates. One technique to approach such projects is to use bottom-up estimating, where you calculate the cost and time for small tasks and then roll them up to arrive at final calculations.
- If you can break the project into multiple phases or sprints, that can also give a better idea of costs and allow you to incorporate the learnings from the previous phases into the new ones.
6. Fixed time and scope
- With cost being the only flexible dimension, one strategy is to see if adding more resources can help deliver the entire scope in a fixed time by parallelizing the tasks.
- Approaches like outsourcing can also help with parallelization.
7. Fixed cost, time, and scope
- This approach may work for simple projects with negligible uniqueness of requirements. Projects with a fixed cost, time, and scope are the riskiest and should be avoided to the extent possible.
- Increasing the probability of success for such projects requires a significantly detailed understanding of the requirements and solutions.
KnowledgeHut's Project Manager course can illuminate these strategies in detail. Understanding these strategies and resulting tread-offs can help you choose the right one in the right context.
In project management, a triangle iron is a metaphorical tool used to represent a project's interdependent and fixed scope, time, and cost constraints. It provides an effective way to visualize and balance the risk factors that can derail the success of your project. Each side of the triangle represents time, cost, and scope constraints. Depending upon the nature of the project in terms of fixed and flexible elements, you can utilize iron triangle project management to balance the constraint and ensure the project's success.