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Are you looking for a job? If so, I feel you must start preparing to highlight your skills and experience to get the hiring management’s attention. Drawing from years of experience in HR, I can say that a job application letter is important for securing lucrative employment opportunities. Despite the fact that many employers may not ask for it, you must learn how to write a job application letter that gets noticed instantly.
That is why I will help you learn how to write a good application letter. I will discuss some samples and examples of job application letters that will help you become well-versed in writing them.
A job application letter, often called a cover letter, is a formal document that is sent with the resume of an applicant to highlight his/her qualifications, experiences, and reason for applying to a specific job position in the company. As I see it, the letter wants to acquaint the candidate with the employer and to display why the writer is qualified for the particular vacancy. This letter will lay emphasis on the issues that the candidates who are applying for the job position can benefit from.
The main elements of a simple application letter comprise the applicant's contact details, the Recipient's details, a salutation, the opening sentence, and relevant experience and professional skills. The last sentence shows appreciation for the opportunity and also invites further communication.
You can take the KnowledgeHut online certification course to learn more about how to write a job application letter.
It is important for you that you accentuate the fact that your resume is a perfect match to the mentioned position in your job application. It is a good move to find time to scrutinize the job description provided and carry out sufficient research about the company before visiting the workplace. Now, I have curated a step-by-step guide that shows you to learn how to write a job application:
List the company's job statement in terms of abilities and work experience and match it with your own skills and work experience. I suggest you highlight the words that reveal the central data presented in your application message. This will demonstrate your readiness to take on the challenge and your commitment to succeeding in the job they have offered. I suggest finding out as much as you can about the company and letting them know about your knowledge of their business.
It would be best for you to review the accepted professional formats to learn how to write a job application letter. You can adapt one of those for your purpose. Let me give an example: some individuals use left alignment with single spacing, a professional font of 10 to 12 points, and one-inch margins. Make sure that the letter format looks clean, and try to keep the information concise and on topic.
The letter components must include your name, email, phone number, address, and date, like the case where the job application letter will be hard copied. I would suggest providing the name of the hiring manager or recruiter, the name of the company, and its physical address. Nevertheless, I believe that this is not mandatory when you are applying for a job via email. However, you can include it below your signature if you want the employer to have that information.
Make sure you know the name of the recruiter or manager involved in the hiring process so you have their names on the letter of application. For instance, "Dear Mr./Mrs./Ms." might be used with the proper last name. If you cannot find their name, I usually use "To the Hiring Manager" or "Sir/Madam." Addressing the right person with their title and taking a courteous approach will help you grab their attention and encourage them to read your application further.
Start your job application letter by mentioning your professional title. I recommend stating the job position you are applying for and where you came across the job advertisement. In the same paragraph, detail the skills, qualifications, and work experiences that make you suitable for the position.
You can elaborate further on your respective work experience in the next paragraphs. I think this step, along with writing a job application letter, will help show how you can fulfill all job requirements. You could also talk about specific work projects where you carried out similar responsibilities successfully. Knowing how to write a job application letter in this manner will enable the recruiter to assess your capability for the popular job position without needing to review a separate resume.
You can mention certain personal aspects that align with the job requirements to emphasize your eligibility for the position further. For example, you could discuss how your outgoing personality facilitates strong rapport with team members, highlighting your ability to communicate effectively or make decisive decisions. This approach allows you to illustrate how your personal qualities contribute to being a valuable team player.
Now that you know how to write a job application letter, let me highlight some additional tips for your reference.
A well-written application letter is your first impression of employers. I recommend taking your time to craft a personalized and well-written letter that highlights your qualifications and enthusiasm for the position.
Here is a simple application letter sample for an office manager for your reference.
A job application letter showcases your qualifications, including educational background, career expertise, and competencies, to prospective employers. It acts as an additional document, complementing your official resume and allowing the HR department to fully understand your potential. In this guide, I have already outlined a comprehensive list of detailed steps for writing a perfect application.
Nevertheless, knowing how to write a job application letter is not enough if you do not take formal training in this field. I recommend taking free certification courses from KnowledgeHut to learn more about such workplace communications for career enhancement.
Your job application letter writing format should always be professional. It usually includes your name, date, contact details, and the respective company's information at the top. It would help if you also used a formal salutation. Examples include "Dear Mr./Ms./Dr. [Last Name]" or "Dear [Hiring Manager]."
The formal application simply refers to a solid form that serves as a central report for all the information collected throughout the selection process. It is filled out after the initial interview and signifies the perfect match between the candidate and the given position.
Accordingly, you can conclude your application letter with a professional line. The end of the letter must be formal, like 'thank you' or 'best regards'. For detailed guidance on how to write a job application letter, please consult this guide.
