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In this article
The Coronavirus outbreak has put the world into testing times and quite a frustrating one as well. People are being laid-off from work due to companies suffering from financial and production losses. Some still are directed to go to work and risk being infected with this terrible disease. The biggest challenge is companies facing difficulties to keep their projects running during this pandemic, especially with how teams work and communicate.
Current Situation
Multiple companies have given their employees instructions to work from home to avoid being infected with the COVID-19. This has brought out the possibility of hiring new employees remotely.
Additionally, the virus could fast-track the remote hiring trend. While the World Health Organization (WHO) works with leaders from every nation to discover initiatives to precisely analyze, adequately contain, and build up a fitting response for this infection, workplaces are gearing up approaches to effectively deal with issues related to their projects.
COVID-19 is the worst outbreak to date that is changing how people work, pushing humanity towards working from home for good. How can companies coordinate and work remotely, while also keeping their projects in sync? Read on and find out.
A. Provide timely and clear communication with accountability from team members
For companies that have never practiced remote working, it would take some time to get used to. It can be challenging for certain project managers especially those who micro-manage. Remote project managers believe that a deep sense of confidence is built from their teams’ and individual members' skills. A company with self-motivated members who are highly disciplined and possess good communication skills makes remote working easier. Additionally, managers taking a step back to allow team members to carry out their work helps in building self-reliance and self-confidence.
Moreover, it is essential to interact with the teams with timely and clear communication while working as a remote leader and trying to maintain timely delivery and completion of the project tasks, thus ensuring everything is on schedule.
B. Devise and implement clear plans to form remote work policies
Companies should define specific policies and implement them to ensure that the best practices and concerns related to working remotely are addressed. The policies should be able to handle security problems and should have a backup plan to implement infrastructure, workflows, and interaction strategies.
C. Use online project-collaboration tools to stay in touch
Project teams working remotely need the necessary cloud-based tools from the companies that they are working for. Below mentioned are the ways with which companies can work with their teams to manage their projects collaboratively and handle the challenges that they may be facing while working remotely:
- Virtual meetings and video conferencing: Scheduling interactions with remote employees can be challenging. With video-conference resources, team members can stay connected to tasks and address general topics and events around the organization. GoTo Meeting, Zoom Meetings, and Cisco WebEx are some of the platforms that enable video conferencing, video chat, live and private chat, streaming, and screen sharing.
- File sharing and synchronization: To keep projects running smoothly, Cloud-based platforms can be used to share resources and files, which are easy to work with and quite affordable too. Cloud-based platforms like Google's G Suite, Box, Dropbox, OneDrive, NextCloud, Wimi, and Samepage are handy to regulate tracking access, auditing, communication, and cooperation. Moreover, these platforms use encryption, search filters, and process management. Teams can easily exchange files from all over the world in no time at all.
- Project status tracking and status reporting: Many cloud-based tools provide remote teams around the globe with ways to interact, track, collaborate, report project status, share files, video chat, and carry on daily face-to-face activities whenever required. With certain Project Portfolio Management (PPM) solutions such as Changepoint, and project management tools including Trello, and Wrike, apps get the power to facilitate hard-pressed activities so that teams working remotely can finish their projects before the deadline, be it anywhere or from any device.
Before planning for remote team collaboration and workflows, companies must develop policies and select tools that have cloud security and data storage enabled as this protects your information with governance and compliance rules.
The way going forward
Life is unpredictable and so is the way people work. Flexibility and improvisation are the gifts imparted to humans. Amidst this unprecedented Coronavirus outbreak, companies should stay positive and resort to alternate methods to carry on with their projects while working remotely with their teams. A lot of opportunities can emerge during challenging times. When companies can efficiently work with their employees remotely, it helps in strengthening their sense of discipline, maintaining the ultimate trust and accountability of each employee’s work, and building confidence in one’s ability to perform optimally. Not only this remote working is now a growing trend and can contribute greatly towards business growth even in the future.
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