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What is a Technical Project Manager?

Many experienced professionals would like to start their career as a Technical Project Manager. This could be a wise decision, but it is always important to know exactly what the role entails and what are the career benefits before you take it up seriously. You need to know what the job description would be, what skills are expected to perform the role, what would be the average salary you would be earning, what would be the responsibilities, what is expected from that role, and so on. Read on to know more! A Technical Project Manager is someone who can be looked at to be more of a technical professional and less of an inspiring leader. They may be good leaders though and could also be instrumental in providing project planning and management for established initiatives, such as planning and management of IT-related projects, within a company. They ensure that projects are completed as per specifications and most importantly within an established time frame and budget. A Technical Project Manager is the lead SME (subject matter expert) within the company for all technology-related concerns and in turn, they would recruit and train additional support members.  So, if you’re looking for a career as a Technical Project Manager, you are, first and foremost,  required to have a high level of mandatory technical expertise. Good organizational, leadership and communication skills are also essentials for this role. What Does a Technical Project Manager Do?Responsibilities of a Technical Project Manager include but not limited to : Developing a project plan which includes developing an approach of how to execute, monitor and control and close a project Developing a project schedule as a part of planning activity (timelines) showing project start date and end date,  all the activities sequenced, how many resources are working on each activity, what is the duration of each activity, estimated cost of each activity, milestones, and understanding the critical path of each project to control project completion on time. Ensuring training processes are established and then implementing them for all the technical professionals Determining what are the intermediate deliverables and the final product Defining clear roles and responsibilities for all team members Conducting regular team meetings to review status of the project and also to help address issues and/or challenges during the course of the project  Detailed research and evaluation of hardware and software technology options for every project Updating and maintaining all technologies installed on production Helping in recruitment to fill positions within the technical department and then further training all employees and new recruits Developing technical, user and training documentation How To Become a Technical Project Manager?1. Educational QualificationsTechnical project managers are expected to hold a bachelor’s degree in computer science or a related field, which ensures that they would be having an in-depth understanding of complete software development process (SDLC). They may also add qualifications such as courses in management information systems (MIS) as an added advantage. In recent times, it is expected that these professionals also hold an MBA degree, which takes two years to complete. MBA can be studied and completed while working (Earn and Learn). This matters a lot, because work experience is also equally important. A technical project manager would already have put in several years of working experience (say 5-7 years) before they take on managerial responsibilities. Since every organization in the world uses computer systems, technical project managers can have industry-specific experiences. An IT experienced technical project manager in a manufacturing environment, is unlikely to become a systems project manager in an educational industry later on in the career. 2. Professional Qualifications Apart from the above-mentioned educational qualifications and industry experience, it would be a great advantage if a Technical Project Manager adds a Project Management Professional (PMP)® credential from Project Management Institute (PMI)® to his/her professional qualification.  3. Benefits of PMPWidely recognized Project Management Certification Worldwide recognition of your knowledge of Project Management practices Demonstrates Proof of Professional Achievement Improves the way you manage your Project Increases your Marketability Displays your willingness to pursue Growth Increases Customer Confidence Valued Globally across Industry Verticals & Companies In order to apply, however, you need to meet the following criteria:EDUCATIONAL BACKGROUNDPROJECT MANAGEMENT EXPERIENCEPROJECT MANAGEMENT EDUCATIONSecondary Degree (High school diploma, associate's degree or global equivalent)Minimum five years/60 months unique non-overlapping professional project management experience during which at least 7,500 hours were spent leading and directing the project*35 contact hours of formal educationFour years degree(bachelor's degree or global equivalent)Minimum three years/36 months unique non-overlapping professional project management experience during which at least 4,500 hours were spent leading and directing the project**Leading and directing the project as identified with tasks, knowledge and skills specific in the project Management professional Examination Content Outline. Experience must be in all five process group across all your project management experience submitted on the application. However, on a single project you do not need to have experience in all five process groups.Your experience leading and directing projects does not refer only to an official project manager’s role, but it can include any of the roles listed below:  Project Lead or Team Lead Assistant Project Manager Project Planner Project Coordinator  Project Expeditor  Any other lead role on a project, which involves managing a small sized team by leading and directing an area of a project Note that you don’t have to be involved in planning a large or complex project in order to be eligible to apply for PMP. If you have been involved in arranging charity functions or small events, even that counts! You must also note that PMP uses waterfall (Plan-driven) methodology to complete projects. The current trend in the industry is that many corporates and organizations are moving to implement Agile methodology, as it is change-driven. This means that changes can be incorporated in the project at any time, and they will be catered to. In the case of Plan-driven waterfall methods, changes if any will have to be carefully managed at the end of the project after the final product is delivered. In short, it means that a Technical Project Manager in the current scenario must be aware of both the methodologies and the technicalities associated with each. PMI has a credential for Agile practitioners, the Agile Certified Practitioner (PMI-ACP)®, which can be also obtained.What’s The Average Salary for a Technical Program Manager?Those who are starting their career as a Technical Project Manager, i.e. as an entry-level professional, can expect to earn a salary between $60,000 to $65,000 p.a. In case you have experience between 1 to 4 years, you can earn a salary between $75,000 to $80,000 p.a. A mid-career Technical Project Manager with experience between 5 to 9 years usually earns a salary between $90,000 to $95,000 p.a.  A senior Technical Project Manager with a good number of years of experience, such as more than 10 years, can earn a salary of up to $105,000 p.a. And those who have 20+ years of experience, can earn upto $120,000+ p.a. as it also depends on how you negotiate. Note: Salaries mentioned above may vary from country-to-country. Technical Skills Requirements-A number of skills are considered as essential skills for a Technical Project Manager. A very clear understanding of the organization’s strategy and objectives is essential Before starting the project, knowledge of the project objective(s), what are we delivering and what the organization is seeking out of it – returns, growth, reputation, relations, knowledge base etc is needed Conduct benefit-analysis with relevant stakeholders to validate project alignment with organizational strategy and expected business value (Is this our cup of tea? Is it contributing to our mission?) Accountability when managing projects A thorough understanding, developing and managing project policies, procedures, templates and other shared documentation (organizational process assets i.e. organization’s knowledge base)  Supervising teams and decision-making capabilities Experience in up-skilling and re-skilling talent in the project management as well as in technology areas Ability to predict and overcome challenges and obstacles Strong competencies such as learning, systems thinking, trustworthiness, time management, adaptability, business acumen, industry knowledge, organization knowledge Apart from these competencies a Technical Project Manager should also possess excellent verbal communication, non-verbal communication, written communication, listening and pro-active skills Skills such as facilitation, leadership and influencing, teamwork, negotiation and conflict resolution and teaching would also add value All the above competencies should be supported by hands-on skills using office productivity tools and technology, project management tools and technology and most importantly communication tools and technology Sample Technical Project Manager Job Description TemplateJob OverviewExample Co. is one of the leading companies in our field in the area. We're proud of our 3.6 rating on Glassdoor from our employees. We are hiring a talented Technical Project Manager professional to join our team. If you're excited to be part of a winning team, Example Co. is a great place to grow your career. You'll be glad you applied to Example Co. Responsibilities for Technical Project Manager Establish and implement training processes and strategies for all technical personnel Analyze, plan and develop requirements and standards in reference to scheduled projects Assign and oversee the daily tasks of technical personnel while ensuring all subordinates are actively working toward established milestones Hold regular technical team meetings to determine progress and address any questions or challenges regarding projects Determine and define clear deliverables, roles and responsibilities for staff members required for specific projects or initiatives Research and evaluate hardware and software technology options and weigh the cost/benefit analysis when making large purchases on behalf of the company Recruit and train exceptional employees to fulfil posted positions within the technical department Update and maintain all production technologies ensuring proper maintenance and installation Qualifications for Technical Project ManagerMaster's degree in Project Management or related technical field required Professional Project Management Certification from accredited institution preferred Demonstrated understanding of Project Management processes, strategies and methods Experience mentoring, coaching and developing rising talent in the technology department Excellent time management and organizational skills and experience establishing guidelines in these areas for others Strong sense of personal accountability regarding decision-making and supervising department teams Experience working in a high-level collaborative environment and promoting collaborative teamwork  Managerial experience applying analytical thinking and problem-solving skills Ability to predict challenges and seek to proactively head-off obstacles Conclusion  A Technical Project Manager is required to have a high level of technical expertise as well as good organization, leadership and communication skills. Any other lead role on a project who is involved in managing a small size team by leading and directing an area of a project can play the role of a Technical Project Manager. Responsibilities of a Technical Project Manager include developing a project plan, developing a project schedule, defining clear roles and responsibilities for all team members, detailed research and evaluation of hardware and software technology options for every project, updating and maintaining all technologies installed on production, for proper maintenance and installation, etc. The minimum educational qualification of a Technical Project Manager should be a degree in science or computer science or any equivalent Global degree or an MBA. A professional who is PMP or PMI-ACP certified will be the icing on the cake. 

What is a Technical Project Manager?

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What is a Technical Project Manager?

Many experienced professionals would like to start their career as a Technical Project Manager. This could be a wise decision, but it is always important to know exactly what the role entails and what are the career benefits before you take it up seriouslyYou need to know what the job description would bewhat skills are expected to perform the role, what would be the average salary you would be earningwhat would be the responsibilities, what is expected from that role, and so onRead on to know more! 

A Technical Project Manager is someone who can be looked at to be more of a technical professional and less of an inspiring leaderThey may be good leaders though and coulalso be instrumental in providing project planning and management for established initiatives, such as planning and management of IT-related projects, within a company. They ensure that projects are completed as per specifications and most importantly within an established time frame and budget. A Technical Project Manager is the lead SME (subject matter expert) within the company for all technology-related concerns and in turn, they would recruit and train additional support members.  

So, if you’re looking for a career as a Technical Project Manager, you are, first and foremost required to have a high level of mandatory technical expertise. Good organizational, leadership and communication skills are also essentials for this role. 

What Does a Technical Project Manager Do?

Responsibilities of a Technical Project Manager include but not limited to : 

  1. Developing a project plan which includes developing an approach of how to execute, monitor and control and close a project 
  2. Developing project schedule as a part of planning activity (timelines) showing project start date and end date,  all the activities sequenced, how many resources are working on each activity, what is the duration of each activity, estimated cost of each activity, milestones, and understanding the critical path of each project to control project completion on time. 
  3. Ensuring training processes are established and then implementing them for all the technical professionals 
  4. Determining what are the intermediate deliverables and the final product 
  5. Defining clear roles and responsibilities for all team members 
  6. Conducting regular team meetings to review status of the project and also to help address issues and/or challenges during the course of the project  
  7. Detailed research and evaluation of hardware and software technology options for every project 
  8. Updating and maintaining all technologies installed on production 
  9. Helping in recruitment to fill positions within the technical department and then further training all employees and new recruits 
  10. Developing technical, user and training documentation 

How To Become a Technical Project Manager?

1. Educational Qualifications

Technical project managers are expected to hold a bachelor’s degree in computer science or a related field, which ensures that they would be having an in-depth understanding of complete software development process (SDLC). They may also add qualifications such as courses in management information systems (MIS) as an added advantage. 

In recent times, it is expected that these professionals also hold an MBA degree, which takes two years to completeMBA can be studied and completed while working (Earn and Learn). This matters a lot, because work experience is also equally important. A technical project manager would already have put in several years of working experience (say 5-7 years) before they take on managerial responsibilities. 

Since every organization in the world uses computer systems, technical project managers can have industry-specific experiencesAn IT experienced technical project manager in a manufacturing environment, is unlikely to become a systems project manager in an educational industry later on in the career. 

2. Professional Qualifications 

Apart from the above-mentioned educational qualifications and industry experience, it would be a great advantage if a Technical Project Manager adds a Project Management Professional (PMP)® credential from Project Management Institute (PMI)® to his/her professional qualification 

3. Benefits of PMP

  • Widely recognized Project Management Certification 
  • Worldwide recognition of your knowledge of Project Management practices 
  • Demonstrates Proof of Professional Achievement 
  • Improves the way you manage your Project 
  • Increases your Marketability 
  • Displays your willingness to pursue Growth 
  • Increases Customer Confidence 
  • Valued Globally across Industry Verticals & Companies 

In order to apply, however, you need to meet the following criteria:

EDUCATIONAL BACKGROUNDPROJECT MANAGEMENT EXPERIENCEPROJECT MANAGEMENT EDUCATION
Secondary Degree (High school diploma, associate's degree or global equivalent)Minimum five years/60 months unique non-overlapping professional project management experience during which at least 7,500 hours were spent leading and directing the project*35 contact hours of formal education
Four years degree(bachelor's degree or global equivalent)Minimum three years/36 months unique non-overlapping professional project management experience during which at least 4,500 hours were spent leading and directing the project*
*Leading and directing the project as identified with tasks, knowledge and skills specific in the project Management professional Examination Content Outline. Experience must be in all five process group across all your project management experience submitted on the application. However, on a single project you do not need to have experience in all five process groups.

Your experience leading and directing projects does not refer only to an official project manager’s role, but it can include any of the roles listed below:  

  • Project Lead or Team Lead 
  • Assistant Project Manager 
  • Project Planner 
  • Project Coordinator  
  • Project Expeditor  
  • Any other lead role on a project, which involves managing a small sized team by leading and directing an area of a project 

Note that you don’t have to be involved in planning a large or complex project in order to be eligible to apply for PMPIf you have been involved in arranging charity functions or small events, even that counts! 

You must also note that PMP uses waterfall (Plan-driven) methodology to complete projects. The current trend in the industry is that many corporates and organizations are moving to implement Agile methodology, as it is change-driven. This means that changes can be incorporated in the project at any time, and they will be catered to. In the case of Plan-driven waterfall methods, changes if any will have to be carefully managed at the end of the project after the final product is delivered. 

In short, it means that a Technical Project Manager in the current scenario must be aware of both the methodologies and the technicalities associated with each. PMI has a credential for Agile practitioners, the Agile Certified Practitioner (PMI-ACP)®, which can be also obtained.

What’s The Average Salary for a Technical Program Manager?

Those who are starting their career as a Technical Project Manager, i.e. as an entry-level professional, can expect to earn a salary between $60,000 to $65,000 p.a. 

  • In case you have experience between 1 to 4 years, you can earn salary between $75,000 to $80,000 p.a. 
  • A mid-career Technical Project Manager with experience between 5 to 9 years usually earns a salary between $90,000 to $95,000 p.a.  
  • A senior Technical Project Manager with a good number of years of experience, such as more than 10 years, can earn a salary of up to $105,000 p.a. 

And those who have 20+ years of experience, can earn upto $120,000+ p.a. as it also depends on how you negotiate. 

Note: Salaries mentioned above may vary from country-to-country. 

Technical Skills Requirements-

A number of skills are considered as essential skills for a Technical Project Manager. 

  • A very clear understanding of the organization’s strategy and objectives is essential 
  • Before starting the project, knowledge of the project objective(s), what are we delivering and what the organization is seeking out of it – returns, growth, reputation, relations, knowledge base etc is needed 
  • Conduct benefit-analysis with relevant stakeholders to validate project alignment with organizational strategy and expected business value (Is this our cup of tea? Is it contributing to our mission?) 
  • Accountability when managing projects 
  • A thorough understandingdeveloping and managing project policies, procedures, templates and other shared documentation (organizational process assets i.e. organization’s knowledge base)  
  • Supervising teams and decision-making capabilities 
  • Experience in up-skilling and re-skilling talent in the project management as well as in technology areas 
  • Ability to predict and overcome challenges and obstacles 
  • Strong competencies such as learning, systems thinking, trustworthiness, time management, adaptability, business acumen, industry knowledge, organization knowledge 
  • Apart from these competencies a Technical Project Manager should also possess excellent verbal communication, non-verbal communication, written communication, listening and pro-active skills 
  • Skills such as facilitation, leadership and influencing, teamwork, negotiation and conflict resolution and teaching would also add value 
  • All the above competencies should be supported by hands-on skills using office productivity tools and technology, project management tools and technology and most importantly communication tools and technology 

Sample Technical Project Manager Job Description Template

Job Overview

Example Co. is one of the leading companies in our field in the area. We're proud of our 3.6 rating on Glassdoor from our employees. We are hiring a talented Technical Project Manager professional to join our team. If you're excited to be part of a winning team, Example Co. is a great place to grow your career. You'll be glad you applied to Example Co. 

Responsibilities for Technical Project Manager 

  • Establish and implement training processes and strategies for all technical personnel 
  • Analyze, plan and develop requirements and standards in reference to scheduled projects 
  • Assign and oversee the daily tasks of technical personnel while ensuring all subordinates are actively working toward established milestones 
  • Hold regular technical team meetings to determine progress and address any questions or challenges regarding projects 
  • Determine and define clear deliverables, roles and responsibilities for staff members required for specific projects or initiatives 
  • Research and evaluate hardware and software technology options and weigh the cost/benefit analysis when making large purchases on behalf of the company 
  • Recruit and train exceptional employees to fulfil posted positions within the technical department 
  • Update and maintain all production technologies ensuring proper maintenance and installation 

Qualifications for Technical Project Manager

  • Master's degree in Project Management or related technical field required 
  • Professional Project Management Certification from accredited institution preferred 
  • Demonstrated understanding of Project Management processes, strategies and methods 
  • Experience mentoring, coaching and developing rising talent in the technology department 
  • Excellent time management and organizational skills and experience establishing guidelines in these areas for others 
  • Strong sense of personal accountability regarding decision-making and supervising department teams 
  • Experience working in a high-level collaborative environment and promoting collaborative teamwork  
  • Managerial experience applying analytical thinking and problem-solving skills 
  • Ability to predict challenges and seek to proactively head-off obstacles 

Conclusion  

A Technical Project Manager is required to have a high level of technical expertise as well as good organization, leadership and communication skills. 

Any other lead role on a project who is involved in managing a small size team by leading and directing an area of a project can play the role of a Technical Project Manager. 

Responsibilities of a Technical Project Manager include developing a project plan, developing a project schedule, defining clear roles and responsibilities for all team members, detailed research and evaluation of hardware and software technology options for every project, updating and maintaining all technologies installed on production, for proper maintenance and installation, etc. 

The minimum educational qualification of a Technical Project Manager should be a degree in science or computer science or any equivalent Global degree or an MBA. A professional who is PMP or PMI-ACP certified will be the icing on the cake. 

KnowledgeHut

KnowledgeHut

Author

KnowledgeHut is an outcome-focused global ed-tech company. We help organizations and professionals unlock excellence through skills development. We offer training solutions under the people and process, data science, full-stack development, cybersecurity, future technologies and digital transformation verticals.
Website : https://www.knowledgehut.com

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After all, certifications are a means to a better career and if they do not meet your expectations, you should reconsider your choices.  CAPM will give you a chance to start with entry-level project management roles. Assistant project manager, project coordinator, junior business analyst are some positions you would be qualified for. In these roles, you would be applying your coordinating skills, scheduling meetings, and creating an effective platform for communication.  However, if you are someone with considerable technical experience, the CAPM certification will pave the way for a leadership position, which in turn can lead to a full-time project management position.  With a PMP certification, the scenario is slightly different. You will be qualified for full-time project management roles where you will deal with different projects of all sizes and complexities. Project manager, program manager, project controller are some roles in your reach with this certification. You will be expected to lead large projects to their success on time and within budget. Once you are at the PMP level, your performance expectations are high, and it is assumed that you come with a great project management history. Since we are on this topic, it is important to understand that a single certification is only a section of what qualifies you for a given role. Enterprises will also look into your account experience, overall performance, communication skills, leadership capabilities, and other important variables while hiring. To put it in simpler words, a PMP certification will imply that you are excellent when it comes to understanding and implying project management principles in real-world situations whereas, a CAPM certification will imply that you have a good grasp of conceptual understanding of project management principles. With this outlook, it is easier to understand why PMP has a higher level of demand and why PMPs are placed into roles with higher responsibilities. Can you convert a CAPM to PMP?You might think if converting a CAPM to PMP is possible. Since the CAPM is the first level on your PM journey, it does serve as the steppingstone to a PMP certification. While you cannot upgrade a CAPM to a PMP, obtaining a CAPM certification will definitely help you pursue a PMP certification. You will be able to add the project management education hours you gained while preparing for CAPM to your PMP exam prerequisite. But you cannot upgrade your CAPM certificate to a PMP certificate without sitting for and passing the PMP exam as well. If you are just beginning your career in project management, a CAPM certification can be a great step towards becoming a PMP and successfully shaping your career, with higher pay and recognition as a project manager.   Conclusion To wrap things up, we have discussed the differences, similarities, and prerequisites of each of these courses. Both PMP and CAPM certifications can add value to an aspiring project manager's career.  If you are someone just starting out in the project management field, CAPM is a recommended course as it is an entry-level certification. But on the other hand, if you have the necessary experience in the project management field, PMP should be your go-to course to enhance your career, as CAPM would do little for you from a development perspective in your career. Both these certifications have their own list of pros and cons. They are both highly recognized certifications and as a certification-seeker, you need to make your choice based on what you are eligible for and what your end goal is. What will you decide? 
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CAPM or PMP: Which Is Better?

Project Management is one of the fastest-growing p... Read More

The PMP® Exam Blueprint For 2019

Preparing for your PMP® exam might seem like a struggle, but the end result is quite rewarding. From the initial application process, you need to go through a lengthy procedure to become a PMP® certified professional. The PMP® exam tests the professionals on the five project management processes: Initiating, Planning, Executing, Monitoring and Controlling, and Closing.  It is also important for the candidates to have a thorough understanding of the nine knowledge areas under project management, which includes integration management, project scope management, time management, project resource management plan, procurement management, cost management, and time management.The PMP® certification is a validation of a professional’s experience in project management and is offered by the Project Management Institute (PMI) to those candidates who qualify the PMP® examination.The process of preparation can be quite challenging for a candidate who is preparing for a PMP certification. This article discusses the details of the PMP® exam, giving an insight into the prerequisites, layout of the exam and some tips on how to ace the exam the first time.PMP® Examination FormatThe PMP® examination contains a total of 200 multiple-choice questions. Out of these 200 questions, 25 questions are ‘unscored questions’, that is, they do not affect the exam score. These questions act as an effective and admissible way to test the validity of future examination questions. The questions are placed and are asked randomly throughout the examination. It is very important to keep in mind that the unscored questions cannot be distinguished from the scored questions. Hence it is important that all the questions are answered with the same level of precision.No. of Scored QuestionsNo. of Unscored QuestionsTotal number of Questions17525200The standard method of PMI  examination is Center-based Testing (CBT). While paper-based Testing is also available, but only under limited circumstances.The allotted time duration for completion of the exam is 4 hours. There aren’t any scheduled breaks during the examination, though a small break can be taken if needed. If any break is taken during the exam, the exam clock time does not stop but continues to count down.Before you begin taking the exam, you will be shown a tutorial explaining the process of the exam. It’s recommended to go through this video that takes around 15 minutes. Further, your PMP® exam will be followed by a survey. The time for both excludes the four hours of the examination during which you need to answer 200 questions.Allotted time for the Examination4 hoursNew PBT Policy effective from 1 July 2017The Paper-based testing for the PMP® examination is available under limited circumstances. The instances are listed as follows:Distance to a Prometric CBT (Centre-based testing)  site exceeds 240 km (150 miles)A Prometric CBT site isn’t available in the country of residence and travelling across borders is prohibited/burdensome.As of 01 July 2017, the price for PBT exam has been changed, which now equals the CBT prices.NOTE: It should be indicated during the certification payment process if the candidate will be opting for a centre-based or a paper-based examination. In the case of PBT examination, the site location, date and group testing number on the application should be included as well.How are the PMP® examination questions developed?The questions which are asked in the PMP® examination are:Developed in accordance with the standards of  IOC/IEC 17024Developed and are validated independently by global work groups of PMP® certification holders.Monitored via psychometric analysisAccording to the specifications made in the PMP® Examination Content Outline.Referenced to the present project management titles, which include but not limited to PMI ’s global standards.Are any language aids provided for the PMP® examination?PMI  examinations are administered in English. However, for the questions and answers of the PMP® examinations, language aids are provided with no additional costs.Language Aids are available in 14 languages, which are stated as follows:ArabicHebrewBrazilian PortugueseItalianChinese (Simplified)Chinese (Traditional)JapaneseKoreanFrenchRussianGermanSpanishPolishTurkishThe language aids are provided when the examination is being administered. They are protected under the PMI  Test Security and Confidentiality rules.NOTE: If a language aid is required, it should be indicated as a part of the payment process, that is, while submitting the application online; or as a part of the application process, if a paper application is being submitted.The post-exam survey and pre-exam tutorial are administered only in the English language. The language aid is provided only for the PMP® examination questions and answers.What is the Blueprint of the PMP® Examination?The PMP® examination blueprint, which is depicted in the table below defines the proportion of questions which are asked from each domain. These percentages determine the number of questions that will appear in the examination, covering all the domains and process groups of the project management. The following is the blueprint:Blueprint of the PMP® ExamDomainPercentage of QuestionsInitiation13%Planning24%Execution31%Monitoring and Controlling25%Closing7%TOTAL100%Further, let’s discuss the domains, tasks, knowledge and skill statements which are defined by the Role Delineation Study. There are multiple tasks under each domain which are measured through the process of PMP® certification.Domain I, Initiating - 13%Task 1: Carry out a project assessment based on the available information, meetings with stakeholders, and the lessons which are learned from the previous projects.Task 2: Figure out the key deliverables to direct the achievement of project goals and manage customer expectations based on the business requirements.Task 3: Use appropriate tools and techniques to perform stakeholder analysis so that expectations can be aligned and support can be gained for the project.Task 4: Recognise high-level risks, constraints, and assumptions based on the historical data, current environment, organisational factors, and expert judgement, so that an implementation strategy can be proposed.Task 5: Engage in the process of development of project charter by compiling and analyzing the gathered information so that it is ensured that the project stakeholders agree on its elements.Task 6: Acquire the project charter approval from the sponsor, so that the authority assigned to the project manager can be assigned, while at the same time commitment and acceptance can be gained.Task 7: Perform benefit analysis with relevant stakeholders so that the project alignment with organizational strategy can be validated.Task 8: Ensure that there is a common understanding of the key deliverables, milestones, as well as their roles and responsibilities by informing the stakeholders of the approved project charter.Knowledge and SkillsAnalytical skillsBenefit analysis techniquesElements of a project charterEstimation tools and techniquesStrategic managementDomain II, Planning - 24%Task 1: Based on the project charter and lessons learned, review and assess the project requirements, constraints and assumptions with the stakeholders.Task 2: Based on the approved project scope and using scope management techniques, develop scope management so that the scope of the project can be defined, maintained and managed.Task 3: Based on the project scope, resources, schedule, approved project charter, and other information, plan the cost management using estimating techniques so that the project costs can be managed.Task 4: Based on the approved project deliverables and milestones, scope, and resource management plans, develop the project schedule so that a scheduled completion of the project can be managed.Task 5: Come up with a Project Resource Management plan where the roles and responsibilities of the project team members can be defined so that a project organizational structure can be created and guidance can be formed regarding how resources will be managed and assigned.Task 6: Work on a communication management plan which will be based on the project organizational structure and stakeholder requirements, so that the flow of project information can be defined and managed.Task 7: Based on the project scope, budget, and schedule, create a procurement management plan. This ensures that the required project resources will be available.Task 8: To prevent the occurrence of defects while at the same time control the cost of quality, come up with a quality management plan to define the quality standards for the project and its products which will be based on the project scope, risks, and requirements.Task 9: Work on change management so that the changes can be managed and tracked.Task 10: Develop a risk management plan. Identify, analyse and prioritize the project risk; create a risk register, and define risk response strategy to do so. This way, the uncertainty and opportunity throughout the project life cycle can be managed.Task 11: Present the project management plan to the relevant stakeholders in accordance with the applicable policies and procedures, so the approval to proceed with the project execution can be attained.Task 12: Conduct kick-off meeting, communicate the start of the project, and other relevant information to engage stakeholders and gain commitment.Task 13: Develop a stakeholder management plan after analyzing the needs and potential impact so that the stakeholders’ expectations can be managed and can be engaged in project decisions.Knowledge and SkillsChange management planningCommunications planningEstimation tools and techniquesLean and efficiency principlesQuality management planningRegulatory and environmental impacts assessment planningScope deconstruction (e.g., WBS, Scope backlog) tools and techniquesStakeholder management planningWorkflow diagramming techniquesCost management planning, including project budgeting tools and techniquesContract types and selection criteriaHuman resource planningProcurement planningRequirements gathering techniquesRisk management planningScope management planningTime management planning, including scheduling tools and techniquesDOMAIN III, Executing - 31%Task 1: Follow the human resource and procurement management plans by obtaining and managing the project resources so that the project requirements can be met.Task 2: Lean and develop the project team to manage the task execution based on the project management plan so that the project deliverables can be achieved.Task 3: Use appropriate tools and techniques to implement a quality management plan. This is done to ensure that the work is being performed as per the required quality standards.Task 4: Follow the change management plan to implement the approved changes and corrective actions so that the project requirements can be met.Task 5: Follow the risk management plan to implement the approved actions so that the impact of risks can be minimized while at the same time, the advantage of opportunities on the project can be attained. ‘Task 6: Follow the communication plan and manage the flow of information so that the stakeholders are kept engaged and informed.Task 7: Follow the stakeholder management plan to maintain the stakeholder relationship so that continued support can be received and expectations can be managed.Knowledge and SkillsContinuous improvement processesElements of a statement of workProject budgeting tools and techniquesVendor management techniquesContract management techniquesInterdependencies among project elementsQuality standard toolsDomain IV, Monitoring and Controlling - 25%Task 1: Use appropriate tools and techniques to measure the project performance so that any variance and corrective actions can be identified and quantified.Task 2: Follow the change in the management plan and manage changes to the project so that the project goal remains aligned with the business needs.Task 3: Use appropriate tools and techniques to meet project requirements and business needs in order to verify that the project deliverables conform to the quality standards which has been established in the quality management plan.Task 4: Monitor and assess the risk to determine if exposure has changed and evaluated the effectiveness of response strategies so that the impact of risks and opportunities on the project can be managed.Task 5: Review and update the issue log as well as determine corrective measures by using appropriate tools and techniques so that the impact on the project can be minimized.Task 6: Use lessons learned management techniques to capture, analyze, and manage the lessons learned so that continuous improvement can be attained.Task 7: According to the procurement plan, monitor the procurement activities so that the compliance with project activities can be verified.Knowledge and SkillsPerformance measurement and tracking techniquesProject control limitsProject monitoring tools and techniquesQuality measurement toolsRisk response techniquesProcess analysis techniquesProject finance principlesProject quality best practices and standardsRisk identification and analysis techniquesQuality validation and verification techniquesDomain V, Closing - 7%Task I: Collect the final acceptance of the project deliverables from the relevant stakeholders as confirmation that the project scope and deliverables were achieved.Task II: According to the project plan, transfer the ownership of deliverables to the assigned stakeholders so that the project closure can be facilitated.Task III: Obtain financial, legal and administrative closure via the accepted practices and policies so that a formal closure of the project can be attained and a transfer of liability can be ensured.Task IV: According to the communications management plan, prepare and share the final project report so that the project performance can be documented and conveyed as well as project evaluation can be assisted.Task V: Collect and combine the lessons that were learned throughout the project and conduct a project review so that the organization’s knowledge base can be updated.Task VI: Archive the materials and project documents by making use of the generally accepted practices so that statutory requirements can be complied with and for potential use in future projects and audits.Task VII: Use appropriate tools and techniques to get feedback from relevant stakeholders so that their satisfaction can be evaluated.Knowledge and SkillsArchiving practices and statutesContract closure requirementsFeedback techniquesProject review techniquesActive listeningBenefits realizationBusiness acumenCoaching, mentoring, training, and motivational techniquesConfiguration managementCustomer satisfaction metricsDecision makingDiversity and cultural sensitivityExpert judgment techniqueGenerational sensitivity and diversityInterpersonal skillsLeadership tools, techniques, and skillsMeeting management techniquesOrganizational and operational awarenessPresentation tools and techniquesProblem-solving tools and techniquesQuality assurance and control techniquesRisk assessment techniquesStakeholder management techniquesVirtual/remote team managementCompliance (statute/organization)Close-out proceduresPerformance measurement techniquesTransition planning techniqueApplicable laws and regulationsBrainstorming techniquesChange management techniquesCommunication channels, tools, techniques, and methodsConflict resolutionData gathering techniquesDelegation techniquesEmotional intelligenceFacilitationInformation management tools, techniques, and methodsKnowledge managementLessons learned management techniquesNegotiating and influencing techniques and skillsPeer-review processesPrioritization/time managementProject finance principlesRelationship managementSituational awarenessTeam-building techniquesTips for passing and preparing for PMP® ExamPMP® exam requires a lot of dedication and efforts in order to clear it at one go. The following tips will surely help you to prepare and pass your PMP® exam:Memorise all formulas to easily answer the math questions.Spend around 4 hours to practice full sample exams at one sitting.On the day of your exam, use your time effectively to answer 200 questions within 4 hours. You will have 1 minute to answer each question.Answer all questions, do not leave any question blank.Use the process of elimination for obviously incorrect answer options to maximise probability in case you are not sure about the correct answer.Avoid spending too much time on any single question. If you are spending more than 2 minutes on a single question then you can make your best guess for the answer and mark it for review at the end of the exam.Try to reserve the last 10 minutes to review the marked questions.Read all the answer options before selecting an answer.Keep in mind that some questions may provide hints to other questions in the exam.Wear comfortable cloth and footwear on the day of your exam.To wrap it up!The PMP® certification acts as a validation of a professional’s experience in project management and is a challenging process as well. Start preparing well for the five domains (Initiating, Planning, Executing, Monitoring and Controlling, and Closing) in advance so that you can ace the examination and get nearer to achieving your dream career. All the best!
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The PMP® Exam Blueprint For 2019

Preparing for your PMP® exam might seem like a st... Read More

A Comprehensive Guide to PMP® Exam Preparation

Are you still trying to figure out a way to start preparing for your PMP® Exam? Fret not! This blog will guide you with some best practices that you should adopt while preparing for your PMP® exam. This will surely help you to successfully clear your PMP® certification exam.Every PMP certification aspirant differs from one another in terms of experience and expertise. Similarly, every person has got a unique learning habit. Therefore, you should get your own study plan which is based on your personal learning likes and needs. But this doesn’t mean that you should get worried about developing the study plan as you can find a plethora of resources to cater the needs of exam candidates, both online and offline which allows you to come up with a plan which fits your specific needs, style of learning, and individual circumstances.6 best practices for your PMP® Exam preparationUsually, most of the successful PMP® candidates spend long hours preparing for their PMP® certification exam. So, you should make sure that you have plenty of time to prepare for your PMP® exam. You can adopt the following best practices to prepare for your PMP® certification exam:1.Review the PMP® Examination Content OutlinePMP® Examination content outline is an important document which will help you to do well with your PMP® exam. You should go through this document which is published by PMI® to find the following information:Break up of questions as per the Process areasList of skills, tasks, and knowledge which are required as per PMI’s Role Delineation study.Going through this credible document will give you a high-level idea of what all get covered in the PMP® exam. You should go through this once you feel that you have attained a reasonable command on the content covered by PMBOK® Guide or any other study guide which you are referring in order to ensure that you avoid any unwanted surprises while appearing for your PMP® certification exam.2.Take up a formal study course offered by any accredited Registered Education Provider (R.E.P)Project Management Institute (PMI) has approved a few organisations to offer project management training in order to establish a global network of quality education providers to help all the Project Management Professional (PMP®) credential aspirants and credential holders.Enrolling yourself in a PMP® training course is one of the best ways to prepare for your certification exam. The reasons are as follows:These courses provide tailor-made PMP study materials and best practices for the PMP exam.They give you a quick start in getting a grasp of various project management concepts, formulae, terminology, and other key inputs which help you to prepare for your PMP exam.You can also get the 35 contact hours certificate by taking up these training courses which is necessary for you to be eligible for the PMP® exam.3.Come up with a study planYou should start treating your PMP® certification as a project and prepare a plan which covers all the activities that would help you to get PMP® certified. But the core element in this plan is to have a well-defined study plan. You should break your study sessions into smaller chunks and prepare a study plan which includes timelines to read PMBOK®, practice mock tests, study various materials etc.4.Review the latest edition of PMBOK® Guide and self-study books published by other reputable training organisationsNo matter whatever reference material you want to study in order to prepare for your PMP® certification exam, the PMPBOK® Guide is the recommended study material for all the PMP® aspirants. The page number 61 of the guide contains a table that shows the relation between 13 Knowledge Areas and 5 Process Groups with 47 processes. It further explains how these are applicable to project management.As a candidate, you should be thorough with this table and draw this table on a piece of paper in 5 minutes while appearing for your exam. The same can be used as a reference in answering the 200 exam questions. Other than the PMBOK® Guide, you can also review other study guides published by R.E.P.s and other reputable training organisations.5.Get ready for your exam by practicing Mock TestsDo you want to check the status of your PMP® certification exam preparation? You can do that by taking PMP mock tests. These can help you to map the gaps in your project management knowledge. You can take a test and review the results to find the areas that you need to work on.Focusing on answering the questions by sitting at a place for four hours is not a piece of cake. Taking full-length mock tests helps you to prepare for such a physically daunting and mentally straining process. However, it is a very important drill for your PMP® certification exam. So, it’s better to take up these mock tests and prepare well for your big day.6.Study groupStudying in a group can prove to be quite helpful while you are preparing for your PMP® certification exam. Catch up with the like-minded PMP® aspirants to know about new tactics and get benefited in other ways by being a part of the study group. Few of the benefits are as follows:Studying in a group is the best escape from the monotony of studying alone.You can surely overcome the areas which you are struggling with.Helping others will also boost your confidence.Sharing project management experiences with others help you to crack the scenario based questions which is the trickiest part of the PMP® certification exam.It further helps you to stay on course and helps you to motivate each other in the group.The biggest advantage of studying in a group is that it forces you to study on a regular basis and makes the preparation activity a part of your routine.Tips and tricks to prepare for your PMP® examYou need to study numerous materials in order to crack your PMP® certification exam. But do you have access to the right books and materials? Every person has his or her own way of learning. The following ways will surely help you to become efficient in your study and get equipped with all the knowledge that you need to crack your PMP® exam:If you have access to the workshops conducted by PMI then that would be a big benefit for you. This will also help you to receive the bundle of 35 credit hours which are necessary to qualify for your PMP® application procedure. Attending a PMP® boot camp gives you access to numerous benefits. Few of them are:1.Review everything which you need to cover on the examEverybody is oblivious about what he or she is going to encounter during the PMP® certification exam. Whatever you will find in the exam is sure to be geared from the PMBOK®. This means you should be thorough with the PMBOK® guidelines to get PMP® certified at one go. But the PMBOK® consists of only 75% of what you will see in the exam. What about the rest? You need to seek for a PMP instructor’s guidance in order to fill the gap in learning to qualify your PMP® certification exam.2.Review how to study for the examAs discussed, the PMBOK® guide is a great resource for your PMP® certification exam. At times, even if the questions are lengthy with a situational circumstance, you need to bring it down to a rule that needs to be comprehended. Further, there are certain focus areas on which you need to invest more of your study time than others. It is always better to seek guidance from a professional rather than guessing what you should study.3.Informal questionsIf you lack the idea of how to implement cost, schedule, or risk structure, then it’s a great opportunity for you to understand it. You should learn to shed light on practical application using fundamental examples.You should change your study methods to prepare well for a continuously evolving exam process like the Project Management Professional (PMP)® exam. These days, this exam is based on PMBOK® Guide 6th edition and is a lot harder than it was in the past. The 4 partially correct choices which are provided for all the questions make it even confusing and raise the level of complication for the candidate.The following tricks are surely going to help you in shaping up your exam:Get aligned with the exam dynamics by spending 30 minutes every day on a free exam simulator.Follow the rule of 85%. Keep practicing mock exams until you score at least 85% in all the model exams. This indicates that you are ready to face the PMP® certification exam.Another important trick is to understand the ‘ITTO TRICK Sheet of 49 processes’ which you can find in the PMBOK® guide. This will really prove helpful to you in mapping all the processes inputs, outputs, tools, and techniques.In order to rightly utilize the 12 minutes after the exam, you need to read and memorize the Formula Trick Sheet. You need to print and paste the same on your desk in order to practice it every day because writing this after 4 hours exam will surely help you to track the questions and save significant time.You need to read and memorize the PMPBOK® 6th Edition 49 Process Chart. Print and paste the same on your desk and practice it every day until you can draw the chart within 8 minutes.To wrap it upWhen you begin with your preparation for PMP® certification, you should remember that attaining the PMP® certification shows your commitment to the profession of project management and demonstrates your credibility to earn more as well as raising the value of your resume above the non-certified professionals. Keeping these points in mind will surely help you to avoid getting discouraged during your certification process.You can also learn more about PMP® certification hereThis blog throws light on a few best practices along with some tips and tricks to smoothly proceed with your PMP® journey. It is important for you to set a standard time for your studies other than having a thorough understanding of the PMBOK® guide. So, start clearing your calendar to fit in your daily study time as PMP® needs a lot of thorough studies and is not an easy path to success.
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A Comprehensive Guide to PMP® Exam Preparation

Are you still trying to figure out a way to start ... Read More