A project charter template serves as a model/checklist based on which a project charter can be developed. It clearly lays down the project’s objectives and deliverables as well as the resources needed to achieve them. It also includes task lists as well as the financial plans. The project charter template depicts the need for the project and talks about how it will be structured to meet expectations. Before delving into the steps involved in developing a project charter template, it’s important to know more about what it is.
A project charter is a formal document that defines a project, its objectives, composition and deliverables. It asserts the project manager’s total authority over the project. These definitions serve as contracts that hold everyone accountable for their respective roles and responsibilities.
The benefits of a project charter are many and can be categorized into 2:
Your project charter template should be self-explanatory and must include the following:
The name of the project should be clear and easily recognizable.
Under these sections the project charter should explain the following:
This section will discuss the budget allocation, its source and modes of expenditure.
This will outline the outcome of the project, which could be a product, service, or result. It will also mention the metrics needed to measure project success.
This portion of the charter template will outline the modes of risk mitigation and troubleshooting. These can be arrived at only after a thorough analysis of the project’s constraints and risks.
This will depict the time span (start and end dates) within which the project will be executed and how different milestones will mark each stage of progress.
Often project charters are maintained as internal documents, however, listing the clients or stakeholders in it will be helpful to keep the team motivated. When the project charter clearly mentions the people directly linked to the project, it’s more likely to create a sense of accountability within the team members.
Last but not the least, any project charter template is incomplete without listing the team members involved in any project. The responsibilities of each team member should be clearly mentioned in the charter.
There are four major steps involved in developing a project charter template. These are:
Well-planned is half-done. Having a clear-cut project charter template ready will help avoid unnecessary hiccups in project execution. Regardless of the template chosen, the project charter should be visually appealing and distinctive for effective project management. Only skilled professionals with project management skills can create or understand a project charter. Click here to check out the courses that will help one become an effective project management professional.
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