At present, Project Management is a widely growing field across the globe. Many corporate sectors need skilled Project Managers for handling and executing different project tasks and deliver effectively.
The organization faces many challenges during the project and hence the Project Managers and the team members need to know below 5 ways to tackle Project management Challenges in an Organization.
1) Make focus Strategy
When the project manager and team members are engaged in handling different tasks while handling a project, they are usually not sure about the project strategy and keep moving on with undefined goals.
To tackle this challenge, first of all, the project manager and the team members should concentrate on making a focused execution strategy for a particular project. The strategy with clear and defined goals helps the team members to complete the project successfully with successfull strategies of project manager.
To achieve this, it is very important for the members to understand the minor difference between the Objectives and Goal of the project.
The “Goal” is a broad outcome of a particular task while “Objective” is a set of predefined measurable steps which is adapted by the organization to achieve its project goal.
Hence, make sure about the project goal and consider the objectives of the project as a road map with a number of measurable pre-defined tasks required to reach the final goal.
2) Understand Skills, Responsibility, and Accountability
How to tackle the Challenges of Inadequate Skills in a Project Management?
The main challenge before a project manager is to assign different project roles and tasks to the members of the team. It is very important for the team members to acquire required skills sets to fulfill all the requirements of the task assigned to them. The project manager faces these challenges almost in every Project.
To tackle this challenge, a project manager should select the members who are skilled enough to execute the tasks assigned to them according to the requirements and objectives of the project.
If the project is not executed by the members with adequate skills then the manager should recruit additional members in the team who are skilled enough to fill the skill gap needed for the project.
Otherwise, in the absence of required skills, the project may be a complete failure.
In case, if it is not possible for the project manager to recruit skilled members, he can encourage the former team members to go for a Project Management Training from a well recognized institute where they will be trained to tackle all the new challenges that typically come across in any type of project with its advance learning schedules and practical exposure. These help them face every challenge in the project efficiently.
How to tackle challenges of Accountability and Responsibility in the Project Management?
There is again a minor difference between ‘Accountability’ and ‘Responsibility’ which should be understood by the team members to tackle challenges in the project more effectively.
‘Responsibility’ can be shared with the members of the group but ‘Accountability’ always limits only to a single member who has taken the charge of any particular task in the project.
Hence, it is important for the team members to be aware of these facts when working for a project to deliver it successfully. If the team members do not understand the individual accountability and responsibilities related to the project, they may blame each other when they fail to fulfill all the required objectives of the project at the end.
3) Managing and Identifying Risk factors
Although Risk Management in any project is a vast topic to discuss and it consists of various measures to tackle challenges in any project, some key factors are there that can help in managing risks when working on any project.
How can you Identify Risks in the Project Management?
Identifying risks is necessary for a project especially in the beginning. The team members should identify all the major risks factors related to the project.
There are two ways to identify risks:
Communication with Project manager and Stakeholders:
A project may involve any form of risk like Project delay risk, when the project requirements exceed its actual expectations. In such cases, the project manager, team members, and stakeholders can create strong communication mediums (discussed further in this article) between each other.
This may not be a very practical approach to identify risk but giving it a try doesn’t cost you a lot. A team member may organize a get together meeting with the project manager and stakeholders where they start discussing the major risk factors they may face later in the project.
After shortlisting all the risk factors, arrange these on the priority basis and predict how it might affect the ‘objectives’ of the project. Then, start making strategies and necessary action plans to tackle these risks and overcome it successfully to meet the final ‘goal’ of the project.
4) Establish Effective Communication
Effective communication plays a key role in the project management and it is important for the project manager, Team members and Executive Sponsors.
To establish an effective communication, the project manager should provide a single location or platform that can be accessed from anywhere and at any time, instead of organizing live meetings and adapting some average effective mediums for communication like e-mail, phone calls or Text messages.
Any updates and notifications related to any particular agenda, meeting details and other action plans should be instructed through this single platform.
In this way, every member may get in touch with the each and every small updates and instructions taking place in the project currently without any confusion of multiple sources.
Many projects may also fail due to poor communication between the project manager and the Executive Sponsors. Therefore, it is important to establish better communication medium for the sponsors and engage them in the project by making them aware with up-to-date knowledge and project progress reports.
This can be done by providing the sponsors with some additional resources so that they can get in touch with the updates and progress of the project anytime.
5) Managing Expectation
To meet the desired expectations of the project, it is necessary to set the proper deadlines for the project delivery and assigning different roles to the team members to fulfill every possible expectation.
There are so many tools available over the internet for handling different tasks for any project which might save a lot of time and additional cost expenses in completing these deadlines.
Apart from these, setting up a large communication display showing the time table of the project updates is a good option which allows the members to get updates on any changes occurred in the project related to its deadline, budget or objectives.