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What is Project Management Experience & How to Get It?

23rd May, 2024
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    What is Project Management Experience & How to Get It?

    Project management holds significance in practically every industry, from marketing, technology, and hospitality to healthcare and manufacturing. When seeking employment, showcasing your Project Management experience is crucial for enhancing your prospects of securing the position. Having a clear understanding of what constitutes Project Management experience is vital as you move into the field, and the best way to learn is through hands-on work. Once you have the prescribed number of hours under your belt, you can apply for a PMP certification to boost your credentials. In this article, we talk about PMP application experience examples and other aspects of project management experience you need to know.

    Hence it might not be wrong to say that Project Management experience covers everything that leads to finishing a task on time, with allocated resources and within the planned time, in addition to problem-solving along the way. Keep reading below to learn more about PMP certification experience and how a Project Management online course can add value to your career.

    What is Project Management Experience? 

    If you've ever applied for a Project Management role or sought a professional PMP course, you might have come across the term "Project Management experience''.

    Now you might wonder about the Project Management experience required. In simpler terms, Project Management experience refers to extensive expertise falling under the five strategy phases specified by the PMP. 

    Sr. No.Strategy
    5Controlling and Closing

    PMP Experience Examples 

    However, note that even when you do not own the title of "Project Manager" on your CV, it might be a possibility that you have relevant expertise in one of these classifications. Here are a few examples of PMP experience that can help you gain clarity. 

    1. Leading

    Leading a project is one of the most crucial examples of Project Management experience examples. It deals with cooperating with individuals with diverse roles and responsibilities and using strong communication aptitudes to create an optimal coalition. 

    2. Planning

    Planning concerns sourcing enterprise resources with the help of practical techniques, clarifying objectives for the workforce, and driving the project's vision into a reality. 

    3. Implementing

    Project implementation or execution implies getting concerned about the task by developing, revising, or delivering other substantial work to drive the project ahead. 

    4. Budgeting

    Project leaders or administrators must stick to a specific budget, whether developed by themselves or by the customer. In addition, another essential aspect of exceptional budgeting aptitudes is allotting restricted resources because of financial problems. 

    5. Handling Time

    Managing the team's time and fulfilling deadlines to finish the task in its specific timeframe is crucial for Project Management. 

    6. Maintaining

    Executing troubleshooting and maintenance procedures at every stage guarantees the project's improvement remains untouched. 

    7. Recording

    Project Management experience includes keeping progress records, organizing data, and filing project status documents. 

    What Qualifies as Project Management Experience?

    What qualifies as Project Management experience relies on the knowledge level, the registering council, or the position you are applying for in an organization. For example, if you wish to take a project management career, you will require a project management certification with its prerequisites.

    Furthermore, the Project Management Institute is the most widely acknowledged source of Project Management experience requirements. Particularly, the Project Management institute certifications are recognized globally and are considered a benchmark for the profession. Additionally, Project Management experience falls under the five process stages, which are as follows:

    • Initiate: Start working on a project and setting objectives. 
    • Plan: Develop a project schedule and define the timeline, quality, cost, and resources. 
    • Implement: Deliver the project's objectives. 
    • Monitor and manage: Examine the performance and progress of the project. 
    • Close: Complete the project and archive it. 

    These five Project Management process phases can direct how your current position equips you with the Project Management experience required in every organization.

    Interested in learning Project Management and its importance? Check out the PMP training course

    Types of Project Management Experience

    Even when your existing position is not project managing work, you may still maintain Project Management knowledge if you remain a part of one or all the stages of Project Management. Here are some of the most prominent types of PMP experience. 

    1. Office Administrator

    Average salary: $34,574 per year  

    Office administrators remain accountable for coordinating management processes in the workplace to build an efficient setting that sticks to specified enterprise guidelines. Their roles and responsibilities comprise managing executive staff, assigning duties, putting orders, and maintaining a stock of supplies. In addition, office administrators handle correspondence, manage agendas, support budgets, and even help team members when needed. 

    2. Personal Assistant

    Average salary: $40,358 per year

    Personal assistants also form excellent PMP work experience types with outstanding administrative and time management aptitudes to keep their customers concentrated on their job. Moreover, their job role includes handling minor projects, assignments, and duties. 

    3. Marketing Coordinator

    Average salary: $45,820 per year

    Marketing coordinators operate with a team to create effective Project Management and marketing campaigns for customers. Their primary roles and responsibilities include generating sales projections, analyzing competitors, and managing staff. Market coordinators work with a timeline, adhering to the client's budget. 

    4. Event Planner

    Average salary: $50,242 per year

    Event planners schedule and coordinate events for customers from beginning to end. Event organizers' principal responsibilities are operating with a specific budget, following a plan, coordinating a group of individuals, and bringing a vision to life. 

    5. Training Coordinator

    Average salary: $52,549 per year

    Training coordinators plan programs and agendas to develop practical training schedules. Duties include embracing the right training approaches depending on the team members, developing educational content, and listening to the trainees' and trainers' feedback. Furthermore, training coordinators must also track the improvement of the employees' activity and identify fundamental performance indicators.

    6. Business Analyst

    Average salary: $79,133 per year

    Business analysts operate with groups from diverse divisions to create plans to enhance reporting, optimize expenses, and more. These analysts also work on financial remodeling, budgets, and reporting. They further draft issues and solutions, perform variance estimation, monitor projects, and report to stakeholders. 

    7. Consultant

    Average salary: $99,183 per year

    Consultants examine data collected to specify where a company can enhance. Their duties usually include questioning people and interpreting financial statements. They further work on formulating presentations and reports and organizing meetings to examine the data collected. Creating objectives and providing suggestions are part of the job as well. 

    8. Software Developer

    Average salary: $107,948 per year

    Software developers usually create, plan, and execute new software products on business projects. They experiment with new schedules, determine problems, document code, upgrade existing networks, and design quality assurance processes. In addition, software developers usually work with business analysts, UX designers, and developers on projects. 

    9. Engineer

    Average salary: $127,978 per year

    Engineers function on tasks by creating projects, working on graphics, and planning budgets and estimations. The responsibility comprises creating accurate project specifications, designing experiments, and coordinating with customers and the team. Moreover, completing projects on the decided time, delivering reports, and respecting allocations are also duties of an engineer. 

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    Ways to Get Project Management Experience

    From authorized qualifications to hands-on knowledge, there are different ways you can earn PMP experience for lucrative career opportunities. Mentioned hereunder are some distinctive ways you can gain expertise in Project Management: 

    1. Earn Relevant PMP Experience

    Once you understand the five different Project Management process stages, you can be more discerning of the Project Management experience summary in your job. Also, you may volunteer to assist on a project by developing a plan, designing something, organizing tasks for everyone, making a budget, helping the staff, or creating reports. 

    2. Keep Working on Side Projects

    If your current job role restricts your project leadership experience, you must search for and keep working on side projects. It is an outstanding opportunity to connect with individuals, establish yourself at your speed, select the tasks you want to function on, and earn relevant Project Management experience while boosting your earning opportunities. 

    3. Get an internship

    Even when you might not get paid, internships are an excellent way to get first-hand knowledge of the Project Management domain. The key here is to earn technical know-how and hone your aptitudes.

    4. Get Your PMP Certification

    For authorized Project Management experience, you must always apply for a PMP certification. You can qualify for the PMP certification exam in two ways:

    • Possess a bachelor's degree and have 36 months of knowledge leading projects.
    • 35 hours of Project Management training. 

    Want to know about the PM certification? Check out KnowledgeHut’s Project Management online course

    Unleash your potential with Agile Project Management certificate. Embrace change, achieve results, and lead with confidence. Join the Agile revolution now!

    Importance of Recording Project Management Experience 

    Project Managers Role

    Your Project Management experience is relevant to every industry in which you will work. Even though you do not have certification in Project Management, merely working in a role that involves managerial aspects can add to your experience in Project Management and contribute to your PMP experience in the long run. For instance, the Project Management Institute (PMI) requires you to have 4,500 hours of Project Management experience in leading and directing to get the Project Management Professional (PMP) certification.

    Recording 4,500 hours of experience means you need to log two years and eight months' worth of Project Management experience. All of this work involves intricacies you won’t be able to remember off the top of your head, and that’s where meticulous recording matters. It is essential to properly record your experience so that when you have to produce an attested copy of any aspect of the project you worked on, you will have a solid backing for your case. 

    Furthermore, it enables the identification and documentation of successful strategies and best practices you employ during a project. This serves as a valuable reference for all your future endeavors, where it becomes easy to maintain consistency and efficiency.

    Project Management Skills to Boost Your Experience

    Project Management Skills

    Your Project Management work experience should instill in you these five essential skills to become a successful project manager.

    1. Leadership Skills 

    Good leadership skills are critical because it shows you can get things done for a project to succeed. Leading people means trying different ways to inspire your team to do their work well. Leadership helps you quickly solve problems at work, set goals that match the project, check how the team is doing, and manage resources. 

    1. Risk Management 

    Project managers benefit from understanding risks and knowing when to take calculated chances for their clients or organizations. For example, your skill in managing risks becomes crucial when handling a project with a limited budget while still meeting the client's needs.

    1. Communication 

    Good communication skills let you share your thoughts and ideas clearly while also understanding others. This skill is crucial for building strong relationships with clients and team members. Improved communication skills also increase the likelihood of getting accurate updates, presentations, and reports that reflect the project's progress.

    1. Critical Thinking

    As a project manager, you will have to use critical thinking skills to navigate complicated circumstances. It is essential to spot possible issues before they happen and make decisions independently, even if the team has its own opinions. Critical thinking means finding creative solutions by looking at the situation and checking all your options. 

    1. Negotiation 

    Negotiation is a crucial skill for securing funds from the company's budget for your projects. Good negotiation skills help you prioritize expenses, recognize key clients, and delay less critical ones. These skills are valuable for budget discussions and dealing with vendors during the project execution stage.


    To wrap it up, Project Management experience is something you can gain working on different projects and handling various aspects such as project initiation, planning, execution, monitoring and controlling, and closure. From the Project Management experience examples given in the article, you can see that what matters the most is hands-on experience in real-life situations. However, from the PMP experience examples, you can see that certification makes a stellar difference to your credibility. Moreover, it polishes your rough edges in Project Management experience to make you a competent manager. 

    Frequently Asked Questions

    1What qualifies as project management experience?

    Project management refers to the direct involvement in creating, planning, implementing, managing, monitoring, and handing over a project. So, if you spend time leading, planning, executing, and managing projects, you have relevant project management experience.

    2How do you write project management experience?

    One effective way to write about project management experience is to start with the present, move into your past, and end with your future. Moreover, you can also describe what your job position is and what you do. You can also exhibit past experiences relevant to the position you're applying to in an organization.

    3What qualifies for PMP experience?

    Project management experience is usually a broad topic. Any task with a specific deadline and deliverable can be considered a project.


    Kevin D.Davis

    Blog Author

    Kevin D. Davis is a seasoned and results-driven Program/Project Management Professional with a Master's Certificate in Advanced Project Management. With expertise in leading multi-million dollar projects, strategic planning, and sales operations, Kevin excels in maximizing solutions and building business cases. He possesses a deep understanding of methodologies such as PMBOK, Lean Six Sigma, and TQM to achieve business/technology alignment. With over 100 instructional training sessions and extensive experience as a PMP Exam Prep Instructor at KnowledgeHut, Kevin has a proven track record in project management training and consulting. His expertise has helped in driving successful project outcomes and fostering organizational growth.

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