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9 Tools of Project Management for Beginners

Nowadays, it is not enough to be productive and execute a list of tasks in a project. There are many applications based on an approach checklist or a timeless distribution of activities. All of them are very valid, but not for the planning and execution of professional projects. For this, it is necessary to have powerful tools capable of managing complex planning and adapting to the uncertainty in the projects.Tools for the management of simple projects are very popular and well known in the management sector. However, project managers can choose software that meet their needs in a broad market of professional tools. Therefore, it is worth mentioning some very interesting applications, designed for more professional environments.If you have worked with different applications and none of them meets your expectations, here is a list of project management tools for beginners or techniques that may be of interest.ActiveCollabActiveCollab is the perfect solution for agencies, IT consultancies, and other companies that offer creative solutions to their clients. Thanks to this intuitive tool, you can spend less time organizing your tasks and those of your team and more time doing the work that matters. IceScrumIt is a good complement to other free software tools for managing tasks, and it can be integrated with other communication tools such as Slack. Some of its features include task panels, user history, issues, cloud storage, history, and solution of problems. It has a limited resource management per person but an interesting ability to group projects.iceScrum has a communication service between the members of the team through an online chat and a timeline. Its wide integration capacity increases its learning curve.SinnapsSinnaps is an online tool that automatically plans both simple and very complex projects. It is perfect for projects that require constant updates in the plans. Sinnaps uses PERT and CPM techniques to plan and prioritize tasks automatically and allows you to create different scenarios in a project to see how the planning behaves in different situations.The visualization of the projects is very intuitive and shows 'critical roads' and 'bottlenecks' easily.It is a broad software regarding functionalities, the capability of managing resources, costs, and imputations. It has an Earned Value Module (EVM) that the tool itself interprets to suggest and help the project manager to manage the projects.Among its features are the management of documents, conversations, reports, planning, portfolio management, and has complete management of roles and permissions for each project. It works as a social network, in which the user must register to be invited to projects.The most interesting is in their price plans. Its free version has no limit of users, projects or time. Almost all its functionalities are unlocked.GanttProjectIt is a free and multiplatform desktop application for programming and project management. It is very similar to Microsoft Project. It is a tool that includes Gantt diagrams and the assignment of people in the project. One of the particularities of this application is that it automatically generates a PERT diagram and a diagram of people assigned to each activity.However, Gantt Project has limited functionality and is not the best application for complex projects. Although PERT graphics do, depending on the complexity of the project, it can be too confusing for the user.GanttProject does not offer features such as cost accounting, message service or document control.TaskJugglerTaskJuggler is powerful, free, and specialized in the edition of Gantt diagrams. Task Juggler must be downloaded and installed and covers all aspects of the development of a project, from the first idea to its end. It supports elaborate financial management.The tool works with simple dependencies in the Gantt diagrams, creates a list of tasks, generates complete reports and reports the status of tasks automatically However, the extensive functionality of TaskJuggler has an ineffective user interface, based on Excel aesthetics. The user faces complex learning.It is a free application and works on Linus, Unix, Windows, and MacOS platforms.CollabtiveCollabtive offers good usability and easy management. It measures the time devoted to tasks, issues reports in PDF and Excel format, and has several plugins to extend its functions. It allows the user to carry out extensive management of milestones, projects and tasks. It also has a simple permission control and offers instant chat tools, as well as offline communication. It offers the possibility of allocating hours and contains an internal document management system.RedboothIt is a complete tool capable of managing projects and tasks. Its specialty is to manage communication among the members of each team, for which it offers its tools to chat, call and even make video conferences. It is adapted for mobile and also has a desktop version.The functionalities for planning activities allow the manual generation of very intuitive and visual Gantt diagrams, making the planning more enjoyable. However, it is limited to simple dependencies between activities. This tool is perfect for companies that organize projects in collaborative workspaces, being able to combine tasks, files, and comments. JiraThis is a software based on Scrum methodologies. With an agile and highly customizable approach, it is aimed at being an incident manager.It allows defining and following workflows predefined by the user, making it very useful for managing actions and the quality of tasks.One drawback is that you cannot change the objectives or requirements of the current iteration. Therefore, it is recommended for projects of short duration, where the probability of changes, once the iteration has started is minimal.Like most incidents management tools, its interface is less friendly and intuitive than others, and its great adaptability requires an initial learning curve. WrikeIt is an intuitive and visual tool. It is adapted for mobile, and one of its main purposes is to organize the work process and allow companies to prioritize the most important activities.Wrike allows the creation of Gantts and workload diagrams among the members of the team and has a quite extensive business social network.It is a very perceptive and easy to use application and it is ideal for collaborative environments.These are the various project management basic tools.
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9 Tools of Project Management for Beginners

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  • by Harnil Oza
  • 26th Dec, 2018
  • Last updated on 22nd May, 2019
  • 8 mins read
9 Tools of Project Management for Beginners

Nowadays, it is not enough to be productive and execute a list of tasks in a project. There are many applications based on an approach checklist or a timeless distribution of activities. All of them are very valid, but not for the planning and execution of professional projects. For this, it is necessary to have powerful tools capable of managing complex planning and adapting to the uncertainty in the projects.

Tools for the management of simple projects are very popular and well known in the management sector. However, project managers can choose software that meet their needs in a broad market of professional tools. Therefore, it is worth mentioning some very interesting applications, designed for more professional environments.

If you have worked with different applications and none of them meets your expectations, here is a list of project management tools for beginners or techniques that may be of interest.

ActiveCollab

ActiveCollab is the perfect solution for agencies, IT consultancies, and other companies that offer creative solutions to their clients. Thanks to this intuitive tool, you can spend less time organizing your tasks and those of your team and more time doing the work that matters. 

IceScrum

It is a good complement to other free software tools for managing tasks, and it can be integrated with other communication tools such as Slack. Some of its features include task panels, user history, issues, cloud storage, history, and solution of problems. It has a limited resource management per person but an interesting ability to group projects.

iceScrum has a communication service between the members of the team through an online chat and a timeline. Its wide integration capacity increases its learning curve.

Sinnaps

Sinnaps is an online tool that automatically plans both simple and very complex projects. It is perfect for projects that require constant updates in the plans. Sinnaps uses PERT and CPM techniques to plan and prioritize tasks automatically and allows you to create different scenarios in a project to see how the planning behaves in different situations.

The visualization of the projects is very intuitive and shows 'critical roads' and 'bottlenecks' easily.

It is a broad software regarding functionalities, the capability of managing resources, costs, and imputations. It has an Earned Value Module (EVM) that the tool itself interprets to suggest and help the project manager to manage the projects.

Among its features are the management of documents, conversations, reports, planning, portfolio management, and has complete management of roles and permissions for each project. It works as a social network, in which the user must register to be invited to projects.

The most interesting is in their price plans. Its free version has no limit of users, projects or time. Almost all its functionalities are unlocked.

GanttProject

It is a free and multiplatform desktop application for programming and project management. It is very similar to Microsoft Project. It is a tool that includes Gantt diagrams and the assignment of people in the project. One of the particularities of this application is that it automatically generates a PERT diagram and a diagram of people assigned to each activity.

However, Gantt Project has limited functionality and is not the best application for complex projects. Although PERT graphics do, depending on the complexity of the project, it can be too confusing for the user.

GanttProject does not offer features such as cost accounting, message service or document control.
Project management Gantt chart

TaskJuggler

TaskJuggler is powerful, free, and specialized in the edition of Gantt diagrams. Task Juggler must be downloaded and installed and covers all aspects of the development of a project, from the first idea to its end. It supports elaborate financial management.

The tool works with simple dependencies in the Gantt diagrams, creates a list of tasks, generates complete reports and reports the status of tasks automatically 

However, the extensive functionality of TaskJuggler has an ineffective user interface, based on Excel aesthetics. The user faces complex learning.

It is a free application and works on Linus, Unix, Windows, and MacOS platforms.

Collabtive

Collabtive offers good usability and easy management. It measures the time devoted to tasks, issues reports in PDF and Excel format, and has several plugins to extend its functions. It allows the user to carry out extensive management of milestones, projects and tasks. It also has a simple permission control and offers instant chat tools, as well as offline communication. It offers the possibility of allocating hours and contains an internal document management system.

Redbooth

It is a complete tool capable of managing projects and tasks. Its specialty is to manage communication among the members of each team, for which it offers its tools to chat, call and even make video conferences. It is adapted for mobile and also has a desktop version.

The functionalities for planning activities allow the manual generation of very intuitive and visual Gantt diagrams, making the planning more enjoyable. However, it is limited to simple dependencies between activities. 

This tool is perfect for companies that organize projects in collaborative workspaces, being able to combine tasks, files, and comments.

Redbooth

 Jira

This is a software based on Scrum methodologies. With an agile and highly customizable approach, it is aimed at being an incident manager.

It allows defining and following workflows predefined by the user, making it very useful for managing actions and the quality of tasks.

One drawback is that you cannot change the objectives or requirements of the current iteration. Therefore, it is recommended for projects of short duration, where the probability of changes, once the iteration has started is minimal.

Like most incidents management tools, its interface is less friendly and intuitive than others, and its great adaptability requires an initial learning curve.

 Wrike

It is an intuitive and visual tool. It is adapted for mobile, and one of its main purposes is to organize the work process and allow companies to prioritize the most important activities.

Wrike allows the creation of Gantts and workload diagrams among the members of the team and has a quite extensive business social network.

It is a very perceptive and easy to use application and it is ideal for collaborative environments.

These are the various project management basic tools.

Harnil

Harnil Oza

Blog Author

 

Harnil Oza is a CEO of Hyperlink InfoSystem, one of the leading app development companies in New York, USA and India having a team of best app developers who deliver best mobile solutions mainly on Android and iOS platform. He regularly contributes his knowledge on the leading blogging sites.

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Online Shopping Site In India 03 Jan 2019

very informative post for me as I am always looking for new content that can help me and my knowledge grow better.

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Top 10 Certifications in Project Management

Whether it is the IT or non-IT industry, a successful project always depends on a highly competent project manager. An adept and proactive project manager helps the teams in becoming consistently productive and accountable for their tasks and responsibilities. Nowadays project management is a highly pursued job title. Any professional aspiring to be a project manager can greatly benefit from working in this role. This is not only because of the lucrative salary but also because a lot of skills can be acquired after being certified as a project manager, like knowing how to plan, schedule, budget, execute, deliver and then report on the business projects. Here are some of the top certifications in project management that companies are looking for, presently:1. PMP®: Project Management Professional Project Management Professional (PMP)® is one of the top-level project management certifications and is globally recognized as the gold standard in project management. By being PMP® certified, you can work in any industry with any methodology irrespective of the situation. This certification includes all the top necessities required to test your knowledge and skills in managing the project "triple constraints", that is time, cost, and scope.Accreditation body: Project Management Institute (PMI)® Eligibility criteria:Eligibility RequirementFour-year degree or global equivalentA secondary degree or global equivalentYears of Project Management Experience3 Years (36 months)5 Years (60 months)Hours Leading & Directing Projects4,500 Hours7,500 HoursHours of Project Management Education35 Hours35 Hours2. CAPM®: Certified Associate in Project Management Another certification governed and accredited by the Project Management Institute (PMI)®, the Certified Associate in Project Management (CAPM)® lays the foundation stone for the Project Management Professional (PMP)® certification. CAPM® is perfect for professionals who want to move steadily into the project management field. Individuals who do not possess a college degree or have no/minimal experience in the field can also apply for this certification. Accreditation body: Project Management Institute (PMI)® Eligibility criteria:A minimum of 23 hours of project management education before the examination. The minimum educational criterion to go for the Certified Associate in Project Management (CAPM)® certification is a high school diploma certificate or any global equivalent form of education.3. CSM®: Certified Scrum MasterEver since agile methodologies have become the standard in most industries, especially the IT sector, Certified Scrum Masters have been in high demand. Despite various Scrum master certifications being available in the market, the Certified ScrumMaster (CSM)® from the Scrum Alliance is a great way for aspiring project managers to start as Scrum practitioners. Scrum Alliance® offers this CSM® credential and is a non-profit organization that promotes the concept of adopting Scrum and agile practices. The organization globally has 450,000 plus certified practitioners. Accreditation body: Scrum Alliance® Eligibility criteria: There is no set of eligibility requirements to attend this Scrum Master Certification course and it can be taken by freshers or professionals who want to:Extend their careers in project management.Strengthen their grasp of Scrum.4. PMI-RMP®: Project Management Institute-Risk Management ProfessionalNowadays it is normal for any undergoing project to face risks at every stage, thus affecting its execution, success rate, and the final result. This requires planning the project by detecting potential risks, both threats, and opportunities, taking actions to reduce threats, and increasing opportunities.  The Project Management Institute-Risk Management Professional (PMI-RMP)® credential affirms that Risk Managers know the best way to identify project risks and lessen threats while making the best of available opportunities. Accreditation body: Project Management Institute (PMI)® Eligibility criteria: Either Secondary degree (high school diploma, an associate degree, or the global equivalent) 4,500 hours of project risk management experience within the last 5 consecutive years 40 hours of project risk management education Or Four-year degree (bachelor’s degree or the global equivalent) 3,000 hours of project risk management experience within the last 5 consecutive years 30 hours of project risk management education5. CompTIA Project+ certificationTraining in the CompTIA Project+ certification will enable professionals to learn and implement common project management principles and important soft skills such as team building, conflict resolution, communication, negotiation, setting, and managing expectations. CompTIA's Project+ serves as a primary-level project management credential.Accreditation body: CompTIAEligibility criteria:There are no strict prerequisites, however, according to CompTIA, a candidate should have at least one year of experience managing, directing, or participating in small- to medium-scale projects.6. PRINCE2® Foundation/PRINCE2 PractitionerAccredited by Axelos, PRINCE2® is a de facto standard that describes project management standards and assists in forming consistency among projects. It began in the UK and then applied it to its government entities. Famous across Europe and now countries in the middle and far east, many industries have adopted these standards and gained impressive results. As a result, PRINCE2® Practitioners are sought-after for their knowledge of applying this framework on projects. There are two key certifications: PRINCE2® Foundation and PRINCE2® Practitioner Certifications. The Foundation certification is an entry-level credential, testing basic project management terminology and methodology. On the other hand, the Practitioner certification tests advanced project managers who have already achieved the PRINCE2® Foundation.Accreditation body: Axelos Eligibility criteria: PRINCE2® Foundation Certification: There are no eligibility criteria for the PRINCE2® Foundation Certification Exam. However, it is recommended to possess basic project management knowledge.PRINCE2® Practitioner Certification: To get certified with PRINCE2® Practitioner Certification, applicants must have one of the below-mentioned certifications:PRINCE2® Foundation Project Management Professional (PMP)® Certified Associate in Project Management (CAPM)® IPMA Level A (Certified Projects Director) IPMA Level B (Certified Senior Project Manager) IPMA Level C (Certified Project Manager) IPMA Level D (Certified Project Management Associate)7. PgMP®: Program Management Professional (PgMP)® Certification Training This certification is created and administered by the PMI® and is the next step, after achieving the Project Management Professional (PMP)® Certification. PgMP® is for professionals who coordinate and manage multiple projects aligned with strategic objectives. This includes directing and managing complicated activities that may extend over functions, organizations, cultures, and geographies.With the PgMP® certification, professionals will strengthen their grasp in the six prime focus areas of program management such as Governance, Prioritization, Escalation, Resource Management, Benefits Realization, and Stakeholder Management. Thus, certified PgMP® professionals will be able to encourage teams to integrate and coordinate multiple projects in a better way. Accreditation body: Project Management Institute (PMI)® Eligibility criteria: Either:A four-year degree (Bachelor's or Global equivalent), with at least four years of Project Management experience and four years of Program Management experience.OrA secondary diploma (High school or Global equivalent), with at least four years of Project Management experience and seven years of Program Management experience. Candidates not meeting the above criteria can also consider the Project Management Professional (PMP®) certification. 8. APM™: Associate in Project ManagementThe Associate in Project Management (APM)™ certificate is an entry-level certification in Project Management and is a globally recognized credential. Governed by the Global Association for Quality Management (GAQM)®, the exam covers 50 Multiple Choice Questions out of which the candidate requires to get 70% (35 out of 50 correct) to pass the 60-minute exam. Accreditation body: Global Association for Quality Management (GAQM)® Eligibility criteria:No formal education or experience required. 9. MPM®: Master Project Manager The Master Project Manager certification is issued by the American Academy of Project Management (AAPM)® and is ideal for both project managers and professionals with business and technical responsibilities. Accreditation body: American Academy of Project Management (AAPM)®Eligibility criteria: Three years of project management experience and training. 10. PPM™: Professional in Project ManagementProfessional in Project Management (PPM)™ course is organized by the Global Association for Quality Management (GAQM)®. This is a mid-level certification that consists of project management components showing how to plan, execute, control, and complete projects as well as training to perform better.  Accreditation body: Global Association for Quality Management (GAQM)® Eligibility criteria:Completion of a mandatory E-Course Candidates should have a certain project management experience. ConclusionAlong with the abovementioned project management certifications, it is recommended that professionals apply principles in their current professions, be on the lookout for newer methodologies and upskill regularly.
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Top 7 Project Management Methodologies

Foresighted managers and leaders don’t necessarily follow just one project management methodology. They learn all of them so that they have the awareness to deploy the right methodology for the right project. According to industry experts, project management methodologies are vital to project success. A recent study by PMI confirmed that about 89% of the project professionals believed that their organizations implemented some project management practice or the other.What is a project methodology? It’s a blueprint that shows how tasks and projects can be planned, managed, and executed, right from start to finish. It includes a combination of practices, techniques and procedures followed by project managers. Why choose a project management methodology? A recent survey published by the Harvard Business Review revealed that the lack of time was the major hindrance to collaboration within project teams. Since projects are fast-paced and must adhere to deadlines, collaboration is quintessential. This is where, adopting a project management methodology comes to play. Projects are incredibly fast paced with competing deadlines, hence collaboration is the best way to keep the team engaged, heighten productivity and save time in the long run. Practicing a methodology is a great way to boost collaboration as well as deliver project success. Top 7 project management methodologies Below are the top 7 methodologies in the project management landscape today: 1. Agile According to a KPMG survey, 81% of enterprises had adopted Agile in the past 3 years. The most favorite methodology, Agile is actually a set of principles involved in software development. However, it’s hailed as a project management methodology for its flexibility and capability to build processes. Agile projects have a series of tasks that are initiated, executed and adapted based on ad hoc demands, rather than a pre-planned process. Hence, Agile is apt for dynamic environments where the unpredictability factor is quite high.  2. Scrum Scrum is the project management methodology that enables a small, cross-functional, self-managing team to deliver results quickly.  It helps boost communication, teamwork and speed of the processes. Terms like sprints, scrums, backlogs and burndowns are commonly used in scrum methodology. Scrum is ideal for environments that handle complex products.  It advocates the use of a small, cross-functional teams of upto 9 people who work on items in a backlog that have been clearly defined and prioritized by a Product Owner. Work is categorized into “sprints”, a development cycle of usually 2-4 weeks. During these sprints daily “Scrums” take place where the team report on their daily progress and impediments. At the end of each sprint, work is then reviewed in a sprint review meeting to determine together with the Product Owner if it clears the Definition of Done (DoD). Scrum is further facilitated by a Scrum Master who leads the sprints, demos, reviews and ensures that the team is continually optimizing and improving. 3. LeanLean project management is the methodology that emphasizes the dictum of maximizing value while minimizing waste. In project management, it aims at creating most value with a minimum amount of resources, labour, and space. There are 3 ‘M’s in Lean: Muda refers to wasteful activities that consume resources without value generation, Muri refers to overutilization of equipment or employees and Mura which corresponds to operational inefficiency. Lean project management methodologies when practiced are capable of reducing these 3 Ms within the project process. 4. Kanban Kanban is a project management methodology that’s focused on Lean principles. Its primary focus is to increase efficiency. It’s an evolved version of Scrum. It’s flexible and not focussed on roles. It keeps the team focussed on what actually matters. It’s ideal for environments where priorities are changed frequently. The online tool Trello is based on Kanban. It gives an accurate visual depiction of the progress of work for the team and other stakeholders. It’s ideal in organizations that demand a consistent output. 5. eXtreme Programming methodology (XP)  eXtreme programming (XP) is also a software development project management methodology that focuses solely on development  while ensuring quality. It lays down the processes needed to improve software quality as well as meet customer requirements. It is quite similar to Scrum but differs in certain prescriptive processes. These processes include making compulsory user stories, Test Driven Development (TDD), Pair programming, and Continuous integration. 6. Waterfall  Waterfall methodology, also known as the SDLC (Software Development Life Cycle) values solid planning and doing everything in one shot unlike Agile. Planning and resource allocation are done in the beginning, work is executed in cascades. Like a waterfall. However, Waterfall is pretty rigid as it offers no scope to make changes to the plan unless absolutely necessary. Because of this approach, upon reaching the testing stage, it’s very difficult to go back and rectify mistakes. That could end up being quite risky. The many shortcomings of Waterfall approach is the reason why Agile methodologies gained acceptance worldwide. 7. PRINCE2   Created by the UK govt in 1996 for IT projects, PRINCE2 methodology is controlled project management practice which divides projects into various stages with their own set of plans and processes to follow. It’s an excellent framework that can be applied mostly in the large projects. It lays down the need for the project, identifies the target audience and whether the project is feasible.  A PRINCE2 Practitioner often oversees the team in these projects and ensures that the team has the right resources and guidelines to conduct the project as well as mitigate risks effectively. Ultimately, choosing the right project management methodology is based on the project and business environment. When chosen appropriately, these methodologies can play a major role in project success. Learn more about project management methodologies like these from our series of immersive workshops.
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Feasibility Study in Project Management and Its Benefits

Before giving the go ahead to launch a project, the first thing on a project manager’s agenda is the feasibility study. While project managers are not required to conduct the feasibility study themselves, they use it as a guideline to drive the project, and to get an end-to-end understanding of project parameters, business goals and risk factors.What is a Feasibility Study?A feasibility study is an analysis done to determine the viability of a project from an economical, legal and technical perspective. Simply put, it gives us an insight into whether a project is doable or worth the investment.A feasibility study that’s well-designed should offer insights on the description of the project, resource allocation, accounting statements, financial data, legal requirements, and tax obligations. It helps to determine whether the project is both possible and profitable for the company to undertake. Hence, this study is mandatorily done before technical development and project execution.Types of Feasibility Studies Basically, there are five types of feasibility studies based on the area that is examined:  1. Technical FeasibilityThis study takes stock of the technical resources available to undertake a project from an organization’s perspective. It includes ensuring that the technical resources are adequate, and the hardware and software requirements are met. 2. Economic FeasibilityThis assessment performs a cost/ benefits analysis of the project before the financial resources are allocated. This type of study gives a clear-cut idea of project credibility as well as the economic benefits to the organization from the project. 3. Legal FeasibilityIn this type of feasibility study, the legal requirements of the proposed project are analysed. A number of parameters, ranging from zonal laws to data protection acts are checked, and compliance mandates are mapped out. 4. Operational FeasibilityThis study will help analyse and determine whether the organization’s goals can be satisfied by completing the project.  5. Scheduling Feasibility This is the most important assessment for project success. It estimates the time span necessary to complete the project after considering the organization’ s capabilities, and determines whether that amount is time is available. Benefits of A Feasibility Study Below are the benefits of doing a feasibility study in project management: Get a clear-cut idea of whether the project is likely to be successful, before allocating budget, manpower and time. Enhances the project teams’ efficiency and focus  Helps detect and capitalize on new opportunities Substantiates with evidence why and how a project should be executed Streamlines the business alternatives Diagnoses errors and aid in troubleshooting them Prevents threats from occurring and helps in risk mitigation Gives valuable insights to both the team and stakeholders associated with the project Steps to conduct a feasibility study The following stages are involved while conducting any feasibility, in general: A preliminary analysis: The is like a pre-screening of the project. It helps discover the viability of the project as well as identify any roadblocks, if any. Scope definition: This step includes outlining the project’s scope as well as its potential impact on the organization. Market research: This is an essential factor, as no project is begun without adequate market research. A thorough analysis of the existing market and competition is done to manage the project accordingly. Financial assessment: In this stage, all the costs related to the project, including equipment, man-hours, the financial risks and the benefits associated with the project are scrutinized. Alternative solutions: Whenever any hiccups arise, the team should be well-prepared to come up with a solution. This is an integral yet dynamic part of a feasibility study. Go/no-go decision: The final stage of a feasibility study is the course of action, in other words whether the project is worth proceeding with or not. The feasibility study is an integral aspect of project management. Well-planned projects are less likely to fail. A detailed, well-defined feasibility study will only increase the likelihood of project success. To explore more concepts in project management like these, sign up for any one of our immersive series of project management workshops here.
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