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Structure of PRINCE2®

So you have finally decided to gain first-class management skills to either improve your employment opportunities or just implement it in your organization to yield better and improved results while undertaking challenging projects. Whatever the case might be, an individual who is about to engage with the PRINCE2® project management methodology must be aware of its basics and various features.PRINCE2® is basically an acronym for – Projects IN Controlled Environment, which is a structured project management methodology and the world’s most appreciated and favoured standard for project management. It is considered the most flexible and adaptable project management method. It’s so user-friendly that its controlled method of handling projects makes it easier for the practitioner to decide upon the involved members and their respective responsibilities in a project. Its versatility makes it easier to implement this methodology in numerous projects from different sectors such as IT, finance, construction, and engineering. It is also used by government agencies and other private companies which is another factor behind its emergence as a global standard in project management.The qualification offered by the PRINCE2® method is divided into two separate courses:PRINCE2® FoundationPRINCE2® Foundation is the first of the two offered courses. This is a basic course that does not require any prior qualification, but the candidate must have some knowledge of Project Management. The Foundation course focuses on furnishing the PRINCE2® principles and its jargon, when completed the candidate would be capable of acting as a well-informed member of a project management team based on a PRINCE2® environment.PRINCE2® PractitionerPRINCE2® Practitioner is the second course offered by the PRINCE2®. This is the advanced level of the Foundation course and requires suitable qualifications before availing this course. This includes either the PRINCE2® foundation course or any of the qualifications suggested by the requirements criteria. The Practitioner course focuses on the application of the PRINCE2® methodology on the operation and management of a project. After the completion of the course, the candidate will be able to use PRINCE2® methodology according to the needs of the project scenario. This course ensures the individual of a comprehensive understanding of the relationships between the PRINCE2® principles, themes, processes, and the products.  PRINCE2® METHODOLOGYAs discussed above, we know that the PRINCE2® methodology is very flexible and can be applied to any kind of project. As the name suggests, it focuses on undertaking a project under controlled environments. It describes the principle of setting up a project in PRINCE2® project management. The idea is that the method is based on processes and the division of the entire project work into several stages to simplify the work associated with it. The processes focus on maintaining a controlled environment from the preparation to the completion of the project.Key ElementsNow that we have some idea of what PRINCE2® is all about, let’s dive deep into the fundamental segments associated with this methodology and its core structure. To get started, we can identify its structure as a combination of three integrated elements that someway or the other influence each other throughout the project.The structure includes an array of seven principles: these are the rules and regulations and the collective group practices that should be adhered to in a PRINCE2® project.Another element is the collection of seven themes and the themes of seven features of project management that are a must to implement in a project.There is also a set of the processing procedure i.e. the steps to be used in the entirety of the PRINCE2® project.The PRINCE2® functions in a very structured manner as we discussed above and the skeletal framework with the above mentioned three elements ensure the proper implementation of this methodology so as to yield improved and desired results. This particular framework is actually applicable to any type of project environment and utilizing this particular structure and the underlying processes we can effectively run and manage a PRINCE2® project.7 PRINCE2® PRINCIPLESContinued Business Justification: This principle states that every project should have a justification to support itself, which would be valid throughout the entirety of the project. Factors such as cost, time, profit and reasoning should form the basis of the justification. The continuous recheck of justification is one of the major actions taken in the PRINCE2® and it must be approved by the respected authorities that are in a position to do so.Learn From Experience: It’s as simple as it sounds, it implies that every member associated with the project should learn from the experience gained in the entire process. The mistakes must not be repeated again which is easy and possible through analysis of the previous projects.Defined Roles and Responsibilities: Definite roles and responsibilities must be assigned to every member associated with the project to reduce confusion related to the work distribution and process and ultimately to save valuable time from getting wasted on trivial and unprofessional issues.Manage By Stages: According to the methodology of PRINCE2®, it encourages management of a project in the form of smaller stages. Any PRINCE2® project must have a minimum of two stages, the starting up stage and its initiation stage that follows accordingly.Manage By Exception: This principle suggests that the projects must be managed by exception. The team handling the project must have an exception plan in order to verify and determine that the project is running on the right and desired track, and any change must be forwarded to the reporting manager in a timely manner.Focus On Products: This principle, in particular, enforces the quality of the product. The quality of the product shouldn’t be compromised, through emphasis on developing products and services properly and maintaining the quality standards across all the projects and products.Tailor To Suit: This is the final principle of PRINCE2® that emphasizes on the flexibility of the PRINCE2® structure and its customization according to different situations and projects. Every project brings its own challenges and set of requirements and PRINCE2® is capable of providing liberty to mold the principles that are suitable for the project.7 PRINCE2® THEMESBusiness Case: In one way it is similar, and goes hand in hand with the first PRINCE2® principle that promotes continuous business justification. A Business Case considers the justification for undertaking a project along with defining the costs and timelines involved in the project. Another aspect of it is that the Business Case shall be valid throughout the entirety of the project at any given point of time. In case the justification seems invalid, the project shouldn’t be continued any further and should be called off immediately.Organization: It ensures that the proper stage is being followed and that every individual involved in the project has no confusion regarding their role and the assigned duties. This theme clearly aligns with the PRINCE2® principle of defined roles and responsibilities.Quality: This one aligns with the PRINCE2® principle of focus on products. It focuses on ensuring that the product or service is of a set global standard and efforts must be made to maintain such high-quality standards consistently.Plans: Planning is the most important step while undertaking any project, and PRINCE2® promotes the same. Just planning is not enough, the plan should be an ideal one with intense research and consideration towards major aspects related to the project. During the stage of planning, it should be made sure that there is a plan of processes and it should be maintained throughout the project.Risks: Everything that we do in our daily lives includes some sort of risk, for e.g. crossing a road. Similarly, every project in some way or other is susceptible to risks and requires a proper and functional risk management. PRINCE2® suggests that there should be a risk register and a risk management plan already designed and implemented to execute a project effectively and efficiently.Change: Changes are an important part of a project, as no plan is perfect and might require future adjustments and updates. PRINCE2® suggests that whenever a change is decided and requested, it should be recorded in a register and should only be sanctioned and adopted by following the rules mentioned in the plan and strategy register.Progress: This theme focuses on the regular review and analysis of a project and asserting control over it through the same. This theme aligns with the PRINCE2® principle of management by stages.PRINCE2® PROCESSESStarting up a Project: This process makes sure that there should be an existing plan and business case for starting the project. It would be impossible to start any project without a proper plan in the first place.Directing a Project: This process is heavily based on the communication between the project board and the executive, where the project plan is reviewed and analyzed in detail.Initiating a Project: This is the process where the plan is initiated and signs of actual execution of the plan are effective and evident.Controlling a Stage: This process includes making sure that the previous stage was successful and that it is verified and confirmed before proceeding further to the next stages.Managing Product Delivery: Here, the developed and finished product or service is thoroughly inspected and is compared with the desired results from the devised plan. The product should meet the expectations of the plan otherwise more efforts should be made towards its betterment.Managing a Stage Boundary: The primary objective behind this process is to assure the board that all products in the current working stage are effectively produced and approved. This process also includes reviewing and updating of the usual documents that involve the project initiation plan, business case, project plan, and risk register when necessary.Closing the Project: As indicative from its name, this process focuses on closing the project in terms of pen and paper i.e with legal documentation. This process is the final step of each and every project.PRINCE2® CERTIFICATION COSTThe primary cost elements associated with the PRINCE2® Certification are:The cost associated with the training and preparationThe cost of the actual examinationMany candidates have the misconception that the cost associated with the certification only includes the examination fee and miscalculate the expenses related to it. You should be aware that just like every qualification, PRINCE2® certification also requires intense determination to successfully pass both the offered courses. It has two training modes: Online training and Classroom training. You have the freedom to choose any of the two based on your needs.OnlineTrainingOn average, the PRINCE2® Certification costs around $900. But by opting for the online mode of training you can cut down the prices to $300. This training would provide a bundle for both the PRINCE2® Foundation and the PRINCE2® Practitioner exams for a year with the all-in-one pack. Some training providers even provide training for a cost of $60 for a month to those who have an urgency or just want to get the certification as quickly as possible.Classroom TrainingThe classroom is considered to be the better of the two training modes as it enables live human interaction and better resolution of doubts. The classroom would cost you around $1000, and this cost covers the cost of both the PRINCE2® Foundation and the PRINCE2® Practitioner exams.Henceforth, you should consider the overall certification cost while evaluating the PRINCE2® training. Additionally, you should also consider the extent of the course coverage and flexibility provided to you with the various bundled services, such as questionnaires, guide books, resource materials, etc. to save a few bucks on the PRINCE2® Certification cost.PRINCE2® ROLESThere are several roles that are pre-defined under the PRINCE2® methodology. But, the Practitioners can tailor these roles depending on the project environment and requirements, as long as they adhere to some rules. The following is the list of the defined PRINCE2® roles:Project Board: It is a group that comprises of :Executive: The individual ultimately responsible for the project.Senior User: One or more individuals that represent the requirements of the final user.Senior Supplier: One or more individuals responsible for representing the interests of the suppliers.Project Assurance: Responsible for ensuring whether the interests of the stakeholders are met.Change Authority: It decides upon some of the change requests on behalf of the Project Board.Project Manager: The individual responsible for the day to day management and supervision of the project on behalf of the Project Board.Project Support: The body that is responsible for helping the Project Manager in the Project Management activities and duties.Team Manager: One or more people that ensure the quality and other aspects of production in the various teams from various departments.BENEFITS of PRINCE2® MethodologyNow that we have briefly understood the structure of the PRINCE2® methodology and its essential components, we should focus on the various advantages of actually applying the PRINCE2® Methodology. PRINCE2® has proven itself as an established and top managerial practice. Some key benefits are :The most important is the versatility that it offers, it can be applied to almost any type of project within any environment.This methodology is acceptable and well recognized across the entire globe. Earlier only IT sector was its dominant user but now it has expanded to several other sectors also, such as finance and construction.PRINCE2® shines at identifying and distributing roles and responsibilities distinctively. Every member associated with the project should be aware of their responsibilities and tasks. It reduces confusion and enhances performance.PRINCE2® also focuses on the actual product or service that we are producing in the project and tries to maintain its highest quality of standards. It further ensures the quality of the final services with timely delivery.Another benefit is that the plans mentioned in PRINCE2® are designed to cater to the different needs and requirements depending on the different levels of management.It simplifies larger projects through its principle of dividing the project into smaller stages making them easier to handle and manage.Thus, it is crystal clear that PRINCE2® ensures that a product or service is delivered in an effective manner in every possible way. It also satisfies the reasoning behind projects and delivering products of high-quality standards on time.

Structure of PRINCE2®

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Structure of PRINCE2®

So you have finally decided to gain first-class management skills to either improve your employment opportunities or just implement it in your organization to yield better and improved results while undertaking challenging projects. Whatever the case might be, an individual who is about to engage with the PRINCE2® project management methodology must be aware of its basics and various features.

PRINCE2® is basically an acronym for – Projects IN Controlled Environment, which is a structured project management methodology and the world’s most appreciated and favoured standard for project management. It is considered the most flexible and adaptable project management method. It’s so user-friendly that its controlled method of handling projects makes it easier for the practitioner to decide upon the involved members and their respective responsibilities in a project. Its versatility makes it easier to implement this methodology in numerous projects from different sectors such as IT, finance, construction, and engineering. It is also used by government agencies and other private companies which is another factor behind its emergence as a global standard in project management.

The qualification offered by the PRINCE2® method is divided into two separate courses:

Prince2 foundation vs Prince2 Practitioner

PRINCE2® Foundation

PRINCE2® Foundation is the first of the two offered courses. This is a basic course that does not require any prior qualification, but the candidate must have some knowledge of Project Management. The Foundation course focuses on furnishing the PRINCE2® principles and its jargon, when completed the candidate would be capable of acting as a well-informed member of a project management team based on a PRINCE2® environment.

PRINCE2® Practitioner

PRINCE2® Practitioner is the second course offered by the PRINCE2®. This is the advanced level of the Foundation course and requires suitable qualifications before availing this course. This includes either the PRINCE2® foundation course or any of the qualifications suggested by the requirements criteria. The Practitioner course focuses on the application of the PRINCE2® methodology on the operation and management of a project. After the completion of the course, the candidate will be able to use PRINCE2® methodology according to the needs of the project scenario. This course ensures the individual of a comprehensive understanding of the relationships between the PRINCE2® principles, themes, processes, and the products.  

PRINCE2® METHODOLOGY

As discussed above, we know that the PRINCE2® methodology is very flexible and can be applied to any kind of project. As the name suggests, it focuses on undertaking a project under controlled environments. It describes the principle of setting up a project in PRINCE2® project management. The idea is that the method is based on processes and the division of the entire project work into several stages to simplify the work associated with it. The processes focus on maintaining a controlled environment from the preparation to the completion of the project.

Key Elements

Now that we have some idea of what PRINCE2® is all about, let’s dive deep into the fundamental segments associated with this methodology and its core structure. To get started, we can identify its structure as a combination of three integrated elements that someway or the other influence each other throughout the project.

  • The structure includes an array of seven principles: these are the rules and regulations and the collective group practices that should be adhered to in a PRINCE2® project.
  • Another element is the collection of seven themes and the themes of seven features of project management that are a must to implement in a project.
  • There is also a set of the processing procedure i.e. the steps to be used in the entirety of the PRINCE2® project.

The PRINCE2® functions in a very structured manner as we discussed above and the skeletal framework with the above mentioned three elements ensure the proper implementation of this methodology so as to yield improved and desired results. This particular framework is actually applicable to any type of project environment and utilizing this particular structure and the underlying processes we can effectively run and manage a PRINCE2® project.

7 PRINCE2® PRINCIPLES

7 PRINCE2® PRINCIPLES

  1. Continued Business Justification: This principle states that every project should have a justification to support itself, which would be valid throughout the entirety of the project. Factors such as cost, time, profit and reasoning should form the basis of the justification. The continuous recheck of justification is one of the major actions taken in the PRINCE2® and it must be approved by the respected authorities that are in a position to do so.
  2. Learn From Experience: It’s as simple as it sounds, it implies that every member associated with the project should learn from the experience gained in the entire process. The mistakes must not be repeated again which is easy and possible through analysis of the previous projects.
  3. Defined Roles and Responsibilities: Definite roles and responsibilities must be assigned to every member associated with the project to reduce confusion related to the work distribution and process and ultimately to save valuable time from getting wasted on trivial and unprofessional issues.
  4. Manage By Stages: According to the methodology of PRINCE2®, it encourages management of a project in the form of smaller stages. Any PRINCE2® project must have a minimum of two stages, the starting up stage and its initiation stage that follows accordingly.
  5. Manage By Exception: This principle suggests that the projects must be managed by exception. The team handling the project must have an exception plan in order to verify and determine that the project is running on the right and desired track, and any change must be forwarded to the reporting manager in a timely manner.
  6. Focus On Products: This principle, in particular, enforces the quality of the product. The quality of the product shouldn’t be compromised, through emphasis on developing products and services properly and maintaining the quality standards across all the projects and products.
  7. Tailor To Suit: This is the final principle of PRINCE2® that emphasizes on the flexibility of the PRINCE2® structure and its customization according to different situations and projects. Every project brings its own challenges and set of requirements and PRINCE2® is capable of providing liberty to mold the principles that are suitable for the project.

7 PRINCE2® THEMES

  • Business Case: In one way it is similar, and goes hand in hand with the first PRINCE2® principle that promotes continuous business justification. A Business Case considers the justification for undertaking a project along with defining the costs and timelines involved in the project. Another aspect of it is that the Business Case shall be valid throughout the entirety of the project at any given point of time. In case the justification seems invalid, the project shouldn’t be continued any further and should be called off immediately.
  • Organization: It ensures that the proper stage is being followed and that every individual involved in the project has no confusion regarding their role and the assigned duties. This theme clearly aligns with the PRINCE2® principle of defined roles and responsibilities.
  • Quality: This one aligns with the PRINCE2® principle of focus on products. It focuses on ensuring that the product or service is of a set global standard and efforts must be made to maintain such high-quality standards consistently.
  • Plans: Planning is the most important step while undertaking any project, and PRINCE2® promotes the same. Just planning is not enough, the plan should be an ideal one with intense research and consideration towards major aspects related to the project. During the stage of planning, it should be made sure that there is a plan of processes and it should be maintained throughout the project.
  • Risks: Everything that we do in our daily lives includes some sort of risk, for e.g. crossing a road. Similarly, every project in some way or other is susceptible to risks and requires a proper and functional risk management. PRINCE2® suggests that there should be a risk register and a risk management plan already designed and implemented to execute a project effectively and efficiently.
  • Change: Changes are an important part of a project, as no plan is perfect and might require future adjustments and updates. PRINCE2® suggests that whenever a change is decided and requested, it should be recorded in a register and should only be sanctioned and adopted by following the rules mentioned in the plan and strategy register.
  • Progress: This theme focuses on the regular review and analysis of a project and asserting control over it through the same. This theme aligns with the PRINCE2® principle of management by stages.

PRINCE2® PROCESSES

PRINCE2® PROCESSES

  • Starting up a Project: This process makes sure that there should be an existing plan and business case for starting the project. It would be impossible to start any project without a proper plan in the first place.
  • Directing a Project: This process is heavily based on the communication between the project board and the executive, where the project plan is reviewed and analyzed in detail.
  • Initiating a Project: This is the process where the plan is initiated and signs of actual execution of the plan are effective and evident.
  • Controlling a Stage: This process includes making sure that the previous stage was successful and that it is verified and confirmed before proceeding further to the next stages.
  • Managing Product Delivery: Here, the developed and finished product or service is thoroughly inspected and is compared with the desired results from the devised plan. The product should meet the expectations of the plan otherwise more efforts should be made towards its betterment.
  • Managing a Stage Boundary: The primary objective behind this process is to assure the board that all products in the current working stage are effectively produced and approved. This process also includes reviewing and updating of the usual documents that involve the project initiation plan, business case, project plan, and risk register when necessary.
  • Closing the Project: As indicative from its name, this process focuses on closing the project in terms of pen and paper i.e with legal documentation. This process is the final step of each and every project.

PRINCE2® CERTIFICATION COST

The primary cost elements associated with the PRINCE2® Certification are:

  • The cost associated with the training and preparation
  • The cost of the actual examination

Many candidates have the misconception that the cost associated with the certification only includes the examination fee and miscalculate the expenses related to it. You should be aware that just like every qualification, PRINCE2® certification also requires intense determination to successfully pass both the offered courses. It has two training modes: Online training and Classroom training. You have the freedom to choose any of the two based on your needs.

OnlineTraining

Online Training PRINCE2

On average, the PRINCE2® Certification costs around $900. But by opting for the online mode of training you can cut down the prices to $300. This training would provide a bundle for both the PRINCE2® Foundation and the PRINCE2® Practitioner exams for a year with the all-in-one pack. Some training providers even provide training for a cost of $60 for a month to those who have an urgency or just want to get the certification as quickly as possible.

Classroom Training

classroom Training PRINCE2

The classroom is considered to be the better of the two training modes as it enables live human interaction and better resolution of doubts. The classroom would cost you around $1000, and this cost covers the cost of both the PRINCE2® Foundation and the PRINCE2® Practitioner exams.

Henceforth, you should consider the overall certification cost while evaluating the PRINCE2® training. Additionally, you should also consider the extent of the course coverage and flexibility provided to you with the various bundled services, such as questionnaires, guide books, resource materials, etc. to save a few bucks on the PRINCE2® Certification cost.

PRINCE2® ROLES

There are several roles that are pre-defined under the PRINCE2® methodology. But, the Practitioners can tailor these roles depending on the project environment and requirements, as long as they adhere to some rules. The following is the list of the defined PRINCE2® roles:

  • Project Board: It is a group that comprises of :
    • Executive: The individual ultimately responsible for the project.
    • Senior User: One or more individuals that represent the requirements of the final user.
    • Senior Supplier: One or more individuals responsible for representing the interests of the suppliers.
  • Project Assurance: Responsible for ensuring whether the interests of the stakeholders are met.
  • Change Authority: It decides upon some of the change requests on behalf of the Project Board.
  • Project Manager: The individual responsible for the day to day management and supervision of the project on behalf of the Project Board.
  • Project Support: The body that is responsible for helping the Project Manager in the Project Management activities and duties.
  • Team Manager: One or more people that ensure the quality and other aspects of production in the various teams from various departments.

BENEFITS of PRINCE2® Methodology

BENEFITS of PRINCE2® Methodology
Now that we have briefly understood the structure of the PRINCE2® methodology and its essential components, we should focus on the various advantages of actually applying the PRINCE2® Methodology. PRINCE2® has proven itself as an established and top managerial practice. Some key benefits are :

  • The most important is the versatility that it offers, it can be applied to almost any type of project within any environment.
  • This methodology is acceptable and well recognized across the entire globe. Earlier only IT sector was its dominant user but now it has expanded to several other sectors also, such as finance and construction.
  • PRINCE2® shines at identifying and distributing roles and responsibilities distinctively. Every member associated with the project should be aware of their responsibilities and tasks. It reduces confusion and enhances performance.
  • PRINCE2® also focuses on the actual product or service that we are producing in the project and tries to maintain its highest quality of standards. It further ensures the quality of the final services with timely delivery.
  • Another benefit is that the plans mentioned in PRINCE2® are designed to cater to the different needs and requirements depending on the different levels of management.
  • It simplifies larger projects through its principle of dividing the project into smaller stages making them easier to handle and manage.

Thus, it is crystal clear that PRINCE2® ensures that a product or service is delivered in an effective manner in every possible way. It also satisfies the reasoning behind projects and delivering products of high-quality standards on time.

KnowledgeHut

KnowledgeHut

Author

KnowledgeHut is an outcome-focused global ed-tech company. We help organizations and professionals unlock excellence through skills development. We offer training solutions under the people and process, data science, full-stack development, cybersecurity, future technologies and digital transformation verticals.
Website : https://www.knowledgehut.com

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The 7 Principles of PRINCE2®

There is a wide range of project management methodologies available in the market, but PRINCE2® is one of the most widely used project management methods that has been used by the enterprises and businesses in more than 150 countries. One of the sheer benefits of the PRINCE2® method is that it can be applied to different projects, irrespective of their sizes and business verticals. It is noticeable that the PRINCE2® project management method can be used in IT as well as non-IT projects too. It is a comprehensive project management method that can be applied to any project irrespective of their geographical location, industry sector and project size.  The PRINCE2® courses cover basic four elements: themes, processes, principles and project management. There are some impeccable benefits of a PRINCE2® certification for candidates. There are two major types of certification available in the PRINCE2® project method: PRINCE2® Foundation Qualification PRINCE2® Practitioner Qualification The foundation program is a basic course that covers basic principles and themes for supporting individuals who work in a project environment supported by PRINCE2®. Candidates who belong to engineering and technology can go for this Foundation qualification course.  The PRINCE2® Practitioner qualification course is an advanced course that covers all the aspects of the PRINCE2® method including themes, processes, principles and project management. You will get a comprehensive introduction to the PRINCE2® project management method. There are some institutes that also train candidates for PRINCE2® management roles that are essential when the project is very big and complex. Here, the managers will be able to complete the project by assigning roles and responsibilities to the team members effectively and will be able to complete the project in a coordinated, consistent and superior manner. These courses are designed by experienced trainers who have years of experience and expertise in the domain and have a proven track record in the PRINCE2® project management. All you need to do is hire the best institute that offers the best PRINCE2® course and also helps in the placement activities too. There are businesses and enterprises that ask for candidates with a PRINCE2® certification; either foundation or practitioner certification. If you have this credential in your resume, it will improve your chance to get a job. All you need to do is to search for the right institute on the internet or your local business directory and that is all.  What is PRINCE2® and why it is so popular amongst businesses? Projects in Controlled Environments, PRINCE2® is a high-quality project management method that has carved a niche for itself by offering superior project management processes, no matter how big or small your project is. It adds streamlined, controlled project management principles and themes that help managers to manage and control projects easily and effectively.  You might still wonder whether PRINCE2® is the right tool for project management. What are the benefits of it? Why should you implement it on your current project management tools? To make things easier, we will discuss 7 principles of PRINCE2® method in details here. It is a process-based method that helps businesses to manage the project from start to finish. As we all know, before starting a project, it is important to plan it to avoid last-minute hurdles and hindrances. With the help of the PRINCE2® method, all the stages of the project are clearly described, roles and responsibilities are assigned to the teams and control and management of the project are easier to track. 7 principles of the PRINCE2® 1. Continued business justification: No matter which project you are working on, your project must have a clear justification including a clear requirement, a defined customer, feasible and scalable benefits and a complete cost assessment. This is the primary principle of the PRINCE2®. It helps you to stay focused on the project and you will be able to drive all your efforts to the common goal of the project- the desired goals and outcomes. 2. Learn from experience: Also, it is important that all the experiences are recorded for the future course of actions. Furthermore, it will help teams to learn from their mistakes and they will be able to finish projects with more dedication and expertise as they have learned lessons. All the stages and their outcomes are recorded in the PRINCE2® environment to make consistent and reliable learning.  3. Defined roles and responsibilities: When the team members have a clear understanding of their roles and responsibilities, it becomes easy for them to work with dedication and it also improves their productivity and performance too. With a PRINCE2® management method implementation, you would be able to define the roles and responsibilities of each team member to work more efficiently and effectively with unparalleled outcomes. 4. Manage by stages: Also, projects are completely broken in different sections and stages to manage them more effectively and accurately. Once the stage is over, it is reviewed by the superiors and learning will be recorded for the future course. This further helps management to ensure that the project is on its track and there are no loopholes involved in it. 5. Manage by exception: Board members are senior executives who have major roles and responsibilities in the organization and they cannot allocate time for the project on a daily basis. What they will be able to do is to define baseline requirements and assign them to the project manager. Some of the measurable elements of the project are time, cost, risk assessment, scopes, and others. If there are any issues such as project running late or is not on the track or goes out of budget, the project manager will take appropriate actions. However, there are some issues that might impact the establishment. Such issues are exceptions and here, board members intervene and make decisions. 6. Focus on the product: Also, teams are there to ensure that the deliverables are measured accurately and precisely and meet the project objectives. Superior quality control is the main thing that is always checked and compared with the requirements. 7. Tailor to suit the project: Different projects have different tailored requirements and with the PRINCE2® environment, tailored approach for each project is possible. The PRINCE2® method will be able to cater to your custom needs by adjusting different aspects of the method such as a number of team members, the amount of oversight and stage planning. Why PRINCE2®? What 2 stands for? There are chances that you might wonder what 2 stands for the PRINCE2® method. Well, the original PRINCE version was developed and introduced in the late 1980s specifically to manage IT projects. However, in 1996, the approach was reviewed and updated as per the latest issues and hindrances faced by the project management teams across the globe. A team of experienced project management specialists of more than 150 public and private organisations worked and updated the version and developed a new version that is more effective, efficient and accurate. The latest version is more improved and precise that addresses almost all the issues in a very defining manner. This latest version is called PRINCE2®. The number of roles in PRINCE2® PRINCE2® There are a total of three core roles: the project board, the project manager and the team. However, there are additional supplemental roles defined to make the project management more streamlined and linear.  We will discuss the total of 7 roles in PRINCE2® The customer The customer is the one who owns the project and is paying the organization for the project to be completed.  The user The user is one who will use the deliverables of the project or one who will be impacted by the outcome of the project. Sometimes, the user and the customer are the same people. The supplier A supplier is a person who possesses the expertise to complete the project and is responsible for delivering the best outcomes decided by the customer. He offers the knowledge and skills to complete the project. The project manager A project manager is a person who will monitor and control the complete project. The project manager is a very special person who is responsible for completing the project successfully. From planning, organizing and controlling the work, everything will be done by the project manager. Also, the project manager will be responsible for forming the team and assigning roles and responsibilities to the team members and overseeing the work assigned to them. The project manager will also ensure that the project gets completed in the required timeframe and the outcomes are measurable and accurate as per the customer’s requirements. The project team and team managers The project teams are the ones who will perform the duties and tasks assigned to them effectively and efficiently. There might be one team or multiple teams to perform various tasks and actions. Teams might have a separate team leader who is responsible to ensure that the given tasks are completed in time. The administrator If the project size is small, the project manager will take responsibility of the administrator. However, in big and complex projects, the administrator is required. The administrator will be responsible for the setting up of meetings, tracking of the daily deliverables, updating everyone involved with the projects about important instructions and specifications about the project. A separate project support office is established to ensure that the project runs smoothly and completes in a given timeframe. The project board includes multiple people such as the customer, the end user and the supplier. There are three perspectives that are checked by the project board: The viability of the project is defined and checked by the customer to ensure that the project is important and should continue. The user ensures that all the needs are being met to complete the project on time. The supplier has a major responsibility. They will ensure that the project is running in the right direction and is offering a practical solution to the issue. The 7 phase process for the PRINCE2® project management method. Here, we will break the complete project management process in 7 parts to understand it more clearly.  1.Starting up a project Here, a customer submits a project requirement called the project mandate. It is a brief introduction to the needs and objectives of the project. The organization will access the project requirements and will make sure whether the company is able to complete the project or not. Once the project is approved, the customer will give a more detailed brief including actions, resources and other crucial information to complete the project.  2. Project direction Now the organization managers will check out the viability and justification of the project by reviewing and evaluating the project brief. They will assign a project manager and other necessities to complete the project. 3. Project initiation The project initiation document will be prepared by the project manager. The document will cover a comprehensive plan and six different factors including cost, quality, scope, time, risk and advantages.  The documents will be sent to the project board for approval and once the board approves the plan, the project will start.  4. Stage controlling The whole project will be broken into different stages and to complete these, teams will be formed and assigned responsibilities.  The project manager will map the process for each project stage and will take actions when any hindrances and loopholes arise.  5. Product delivery management The main responsibility of the project manager is to compare the deliverables and expectations from the project board. They will ensure that the deliverables meet the expectations.  Once the project is completed, the board will review it and ask for revisions and changes if needed.  6. Stage boundaries management The manager and the board will evaluate and review the deliverables at each project stage to ensure that the project is going in the right direction. 7. Project closing Once the project is completed, the project manager will close threads such as documentation, outcomes and reporting. The PRINCE2® is a very effective and superior project management method as it offers impeccable opportunities to the project board and the project manager to track the success of the project at each stage of the project.
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The 7 Principles of PRINCE2®

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Five Tips To Ace The PMP Certification Exam

A project manager plays a crucial role in a project. From planning the entire project from scratch to managing different teams involved, a project manager is always on his/her toes to ensure that the project is completed successfully. A formal certification in this domain could take you to greater heights in your career. You will be awarded the PMP certificate after you successfully pass the exam. In this article, we’re going to discuss 5 methods in which you can ace the certification exam. Tip #1: Time Management This is a very old principle that is applicable even today. Before beginning your study session, make a list of topics you want to complete at the end of your study session. You need to divide your time efficiently in order to cover all the topics for the examinations. At times, studying for 3 hours at a stretch can be very boring. Instead, divide the three hours into 6-thirty minute sessions. Take a 5-minute break after every session. This will relax your mind and help you study better in the next session. You will also be able to retain the information because you’re not stressing your brain with too much information all at once. Ensure that you devote more time to your preparations over the weekend. Tip #2: PMBOK and Study group The PMBOK (Project Management Body of Knowledge) is a vital book which contains all the guidelines that should be followed in project management. The content mentioned in the book is overseen by Project Management Institute (PMI). This book will help you clearly understand all the concepts required for the certification exam. Apart from this book, you can refer other books or study material from online sources. In order to cover more topics in a short span of time, join a study group. This motivates and also helps you gain more knowledge as the other candidates in the study group could have thorough knowledge about topics you have difficulty in. Learning from them could be faster than referring numerous books and study material. Tip #3: Take practice tests and review them To ensure that you’re completely prepared to write the exam, simulate the exam hall conditions and take practice tests. Request peers not to disturb you for that particular duration. Do not take any break in this period and keep away from distractions. This will give you a feel of how the exam will be like on the D-day. Once you’re done, review the answers you have written and cross check it. Also, practice the topics thoroughly which you didn’t get right in the practice tests. Tip #4: Take the actual exam in sequences When you first get the question paper in the examination, do not waste time by reading all the questions in the beginning. Start solving the easy questions immediately which you can complete in a short span of time. Once this is done, scan the paper once again and solve the questions which are of medium difficulty. After you complete such questions, spend time with the difficult ones. This will help you to solve maximum questions perfectly. In the conventional approach of reading the entire question paper a few times and then attempting the easy ones, you end up losing a significant amount of time in reading the question. In the conventional approach, if you encounter a difficult question which you cannot solve, you will get tensed and won’t be able to concentrate on other questions either. Tip #5: Understand the concepts accurately At times, when we find it difficult to understand the topic, we end up memorizing the topic instead of trying harder to understand it. This approach might work temporarily but, in the long run, you will fail miserably. Especially in the exam hall where tensions will be running high, there is a good chance that you will forget what you memorized. To avoid such situations, spend that extra 15 minutes while studying and understand the topic. This has two perks. Firstly, you don’t need to remember anything and secondly, you can easily apply the concept to any problem given in the paper. A formal certification in any field could boost your career because the certification is proof that you are efficient in solving problems in that particular domain. The PMP certification is a reputed certification that is recognized by organizations around the globe. Hence, this certification will give take you to greater heights in your career.
Five Tips To Ace The PMP Certification Exam

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Four Tips To Prepare For PRINCE2 Certification Exam

PRINCE stands for PRojects IN Controlled Environments. In simpler terms, it is one of the leading project management methods in the market at present. The government of United Kingdom first used this methodology in their processes. It was later adopted by the private sector. It follows the product-based planning approach. A certification in this methodology could help you upgrade your knowledge about the domain and to seek better job opportunities. A few tips to ace the certification exam are: Tip #1: Last-minute prep Students have a habit of studying a few topics right before entering the exam hall or once they reach the exam hall. They believe that they will able to remember it clearly once they study the topic at the last minute. This is a myth and do not follow it at any cost. Last minute prep only ruins your confidence as you feel you haven’t prepared enough. It will be very difficult to recollect the topic that you had studied in the last minute. This will get you worked up and leave you confused. The end result will be that you won’t be able to perform properly in the rest of the questions as well. To avoid all these troubles, study well in advance and only revise once if you like after reaching the venue. Tip #2: Enroll for an offline/online training course The PRINCE2 Foundation certification is easier compared to the Practitioner certification. One of the best ways to prepare for the practitioner certification is to join a training institute or an online training program. The benefits of doing this are plenty. You will gain access to a tonne of study material. There will be trainers in the online as well as offline course who have taken the exam and could give you crucial tips which they have gained from their experience over the years. You might be reluctant to spend the extra money and time initially but, in the end, it will all be worth it. The institutes will also give mock tests in which you can apply the knowledge and tips you have gained in the classes. Tip #3: Practice makes a man perfect You could join an institute, you could buy a tonne of study material, and you could search for many tips and tricks. In the end, if you don’t practice these on a regular basis, it is futile. In order to ace the exam with flying colours, you need to practice the topics on a daily basis. Make sure you prepare a schedule and stick to it. A week before the exam, take a break from everything else and focus only on the exam. It is 2.5 hours that can completely change your future. The practice tests are also crucial as they give you a feel of the difficulty of questions in the actual paper. Hence, spending the extra few hours on preparation will all be worth it in the end. Tip #4: Ensure you clearly understand the different aspects During the exam prep, ensure that you know the different roles and responsibilities and also all the responsibilities of a particular role in the project management team. Understanding the sequence of all processes is also crucial. This includes figuring out who is responsible for a particular activity in a project. There are many themes included in the PRINCE2 manual. For the Foundation Exam, you need to be thorough with all the purpose statements mentioned at the beginning of each process/theme. The process by which a principle is used in a specific method should also be known to you. Another essential aspect of the Practitioner exam is product planning. You need to have a thorough idea on the diagrams and product descriptions under product planning. Though you don’t need to draw diagrams in a multiple-choice question, it will be easier to solve the problems if you can efficiently draw the diagrams. A formal certification is always necessary from a career point of view as it helps you to gain better job opportunities and improve your pay grade. It is also an indication that you have thoroughly grasped all the concepts of project management. Being proficient in a particular project management methodology is a vital addition to your skill set.
Four Tips To Prepare For PRINCE2 Certification Exa...

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