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PMP® Vs. PRINCE2®

Do you want to take your project management career to the next level? Are you pondering on which one to choose between PMP® and PRINCE2® certification? Acknowledged as the most important industry-recognized certification for project managers, PMP® plays an important role in increasing the earning potential of an individual while benefiting the employers as well. Whereas, PRINCE2® 2017 certification emphasizes on tailoring the method to the needs of organisations and project management environments. Therefore, both the certifications comprise of unique elements that cater to your professional development.Although, both the certifications offer a plethora of opportunities to move ahead in your project management career, they are provided by two different bodies, namely, PMI® and AXELOS. This blog will help you to differentiate between PMP® and PRINCE2® certifications based on various parameters and enable you to decide which certification will help you to continue with your project management journey.Difference between PMP® and PRINCE2® certificationsThere are two different project management frameworks involved in the PRINCE2® and PMP® certifications. Before moving to the differences, let’s compare both the certifications:PRINCE2®PMP®The owner of PRINCE2® certification is AXELOS®, United Kingdom.PMI®, based in the United States administers the PMP® examination.Its project management methodology explains your actions in order to manage successful projects.It talks about the knowledge that enables you to manage a project with good practices.It deploys a perspective framework that focuses on processes for starting, controlled execution, and closing of projects.It deploys a descriptive framework which explains the knowledge areas, such as, risk, time management, etc., in detail with good practices.It consists of an integrated set of process and themes, which can’t be used in isolation. There are 7 principles which should be followed.Each topic/knowledge area involved in PMP® can be referred to in isolation, in a sort of plug and play model.PRINCE2® defines all the project roles clearly.PMP® mostly focuses on the project manager’s role.PRINCE2® enables the framework to be highly scalable and flexible with its unique concept of ’Tailoring Approach’.PMP® doesn’t offer such flexibility as it focuses on knowledge areas.Both the certifications offer a body of knowledge and a proven approach towards managing projects efficiently. There are numerous factors that lead to your decision of choosing either PMP® or PRINCE2® certification. The parameters can be differentiated as follows:1. PrerequisitesThe initial difference can be drawn between PMP® and PRINCE2® certification based on the prerequisites. Both the certifications demand the candidates fulfil certain prerequisites which differ in certain ways.To begin with, the prerequisites for PMP® certification requires a few credentials to be achieved based on the degree that you hold. The same can be explained as follows:A) For candidates holding a high school diploma, associate’s degree or the global equivalentMinimum five years/60 months unique non-overlapping professional project management experienceYou need to have 60 months of experience in unique non-overlapping professional project management.You need to spend 7,500 hours leading and directing projects.You need to have completed 35 hours of project management education.B) For candidates holding a four-year degreeYou need to possess 36 months of experience in unique non-overlapping professional project management.You need to hold 4,500 hours of leading and directing projects.You require to gain 35 hours of Project management education.On the other hand, the PRINCE2® Foundation certification doesn’t demand its end learners to fulfil any prerequisites. However, you must hold a PRINCE2® Foundation certification as a prerequisite to taking up the PRINCE2® Practitioner certification.2. Demand across countriesThe Project Management Professional (PMP)® certification and PRINCE2® certification have got separate demands across different countries. Further, the acceptance of these certifications differs from industry to industry based on the geographical location.The popularity of both the certifications can be listed in the form of the following chart:Region/ Country1st Preference2nd PreferenceEuropePRINCE2®--AmericasPMP®PRINCE2®AsiaPRINCE2®/PMP®PRINCE2®/PMP®AfricaPRINCE2®/PMP®PRINCE2®/PMP®AustralasiaPRINCE2®PMP®Middle EastPRINCE2®/PMP®PRINCE2®/PMP®3. Who should apply for PMP® or PRINCE2® certification?Every certification needs you to hold a certain amount of experience and knowledge to continue with your certification journey. Similarly, you are expected to hold a certain amount of experience and knowledge to take up PMP® and PRINCE2® certification.So, who should go for a PMP® certification? According to PMI®, PMP® certification should be taken up by experienced Project Managers who meet the following requirements:They should be able to perform under general supervision and take up the responsibility of all aspects of a project for the life of the project.They should be capable of leading and directing cross-functional teams to deliver projects within the constraints of schedule, budget, and resources.They should demonstrate sufficient knowledge and experience in order to apply a methodology to projects appropriately that have a reasonably well-defined project requirement and deliverable.On the other hand, the PRINCE2® Foundation certification can be taken up by:Individuals who intend to demonstrate their understanding of the PRINCE2® methodology.Individuals working effectively as a part of a team or with a project management team within a PRINCE2® supporting environment.Whereas, the PRINCE2® Practitioner certification can be taken up by:Individuals who intend to demonstrate their acquired understanding of the ways to apply and tailor the PRINCE2® methodology in a scenario.4. Benefits: PMP® Vs. PRINCE2® certificationOnce you take up a certification it would surely benefit you in some way. Every certification benefits you in some way. It further helps you to choose between the certifications that fit your desired career path.The benefits of taking up a PMP® certification can be listed down as follows:1. Helps in your career growthAs an internationally accredited certification, getting a PMP® certification will help you to get recognised across the global business community. Moreover, it helps you to form a network with people who are pursuing PMP® certification as well as the ones who are already PMP® certified. This enhances your chances of getting a better job leading to your career growth as well as a higher salary.2. Makes you more skilfulYou need to undergo rigorous training in order to get PMP® certified. It helps you to learn A to Z of project management by getting trained and educated in the five project management processes that include planning, initiating, implementing, monitoring and controlling.    3. Enhances your market valueIncrease your chances to work with global organisations working in various parts of the world by adding a PMP® certification to your profile. Further, the project management forums and discussion boards help you to master your expertise with various tips and additional knowledge.4. Increases your earning You can expect a higher pay or a good hike as soon as you become a PMP® certified professional. PMI’s Project Management Salary Survey shows that the PMP® certified professionals get the advantage of earning 20% more than their non-certified counterparts.The key benefits of PRINCE2® Foundation and PRINCE2® Practitioner certifications are different based on the learning outcomes of both the certifications. The key benefits of PRINCE2® Foundation certification are as follows:Acquire valuable skillsGet equipped with a certification of high demand in Project Management.Understand the PRINCE2® methodWork efficiently as a member of a team working within a PRINCE2® environment by learning the best practices.Prepare yourself for the futureYou need to earn your PRINCE2® Foundation certification in order to move ahead to the higher levels of Project Management certifications, like PRINCE2® Practitioner and PRINCE2® Agile.Whereas, the key benefits of PRINCE2® Practitioner certifications can be listed down as:1. Equip with better skillsTaking up a PRINCE2® Practitioner certification will help you gain a Project Management credential that is in high demand.2. Learn to apply and tailor PRINCE2®PRINCE2® Practitioner certification helps you to understand and learn to tailor as well as apply the PRINCE2® methodologies across different project environments and scenarios.3. Grow in your careerOpen the doors to advance your career in Project Management by equipping yourself with PRINCE2® Practitioner certification.5. Languages available for PMP® and PRINCE2® certificationIsn’t it comfortable to write an examination in your local language? PRINCE2® Foundation and PRINCE2® Practitioner examinations are conducted in a few international languages whereas, the PMP® certification examination is conducted in English but provides Language Aids for 14 international languages.You can choose from among 6 languages to appear for your PRINCE2® Foundation and PRINCE2® Practitioner certification. They are:DutchEnglishFrenchGermanNorwegianPolishWhereas, PMP® examinations are conducted in English all over the world. However, it provides language aids to the candidates in 14 languages, namely, Arabic, Brazilian Portuguese, Chinese (Simplified), Chinese (Traditional), French, German, Polish, Hebrew, Italian, Japanese, Korean, Russian, Spanish, and Turkish.6.  Examination formatIt is important for a candidate to understand the examination format prior to sitting for any certification examination. PMP® and PRINCE2® certifications have different examination format based on the number of questions, minimum score, and the time allotted for answering the questions. The difference can be listed down as:CategoriesPMP®PRINCE2® FoundationPRINCE2® PractitionerThe minimum score to pass the examinationDetermined by the difficulty level of the questions.33 out of 6038 out of 68examination duration4 hours1 hour2.5 hoursexamination fee$405 (across the globe for PMI members)$555 (across the world for non-PMI members)£236.00 (India)£389.00 (India)7. Examination applicationPMP® and PRINCE2® certifications are owned by two different entities. PMP® is owned by the Project Management Institute (PMI)®, whereas, AXELOS is the owner of PRINCE2®. With different owners, the application procedure for both the certifications also varies from each other.Once you have concluded that you meet the eligibility criteria, you will need to apply for the PMP examination.The steps are as follows:Book your examination centre by visiting Prometric or by telephoneStep 1: Register for a Project Management Institute membership at PMI.org.Step 2: Complete the Online ApplicationStep 3: Wait for the confirmation of receipt and completion of your applicationStep 4: Part 1: Wait for the acceptance of your application             Part 2: If you are audited and your application is approved, thenStep 5: Make the payment, preferably online, as it is the easiest and easiest wayStep 6: Book your examination centre by visiting Prometric or by telephoneStep 7: Take the examination.Whereas, you need to pay the examination fee for your PRINCE2® Foundation or PRINCE2® Practitioner examination through PeopleCert. However, you need to book your test centre through Pearson VUE or Prometric.8. Maintaining your PMP® and PRINCE2® certificationBoth PMP® and PRINCE2® Practitioner certifications are valid for a period of three years. But there are different criteria which you need to follow in order to maintain both the certifications.You need to earn 60 PDUs by fulfilling the educational requirements and giving back to the profession in order to maintain your PMP® certification every three years. Becoming a PMI member smoothens your process of maintaining your required PDUs through its exclusive workshops and study materials. You need to pay $139 to become a PMI® member, and the annual renewal fee is $129.On the other hand, you can maintain your PRINCE2® Practitioner certification by either resitting for the examination or by subscribing to My PRINCE2. You need to meet the following criteria within three years to maintain your PRINCE2® Practitioner Certification:You need to subscribe to My PRINCE2 within three months of passing your examination and renew your subscription each year to remain subscribed for the three-year period.Maintain your PRINCE2 digital badge by recording 20 CPD points each year under the prescribed categories for the badge to be extended on renewal.On a concluding noteAdding a project management certification to your profile adds great value to your career. It upgrades your skills to improve your project performance while enhancing your career prospects.PMP® and PRINCE2® are deployed across the world as project management framework for project management practice. Both aims to improve the project performance and eventually the success rate. However, they take two different approaches. Hope this article helps you to choose the best project management certification for your career growth. All the best!
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PMP® Vs. PRINCE2®

10038
PMP® Vs. PRINCE2®

Do you want to take your project management career to the next level? Are you pondering on which one to choose between PMP® and PRINCE2® certification? Acknowledged as the most important industry-recognized certification for project managers, PMP® plays an important role in increasing the earning potential of an individual while benefiting the employers as well. Whereas, PRINCE2® 2017 certification emphasizes on tailoring the method to the needs of organisations and project management environments. Therefore, both the certifications comprise of unique elements that cater to your professional development.

Although, both the certifications offer a plethora of opportunities to move ahead in your project management career, they are provided by two different bodies, namely, PMI® and AXELOS. This blog will help you to differentiate between PMP® and PRINCE2® certifications based on various parameters and enable you to decide which certification will help you to continue with your project management journey.

Difference between PMP® and PRINCE2® certifications

There are two different project management frameworks involved in the PRINCE2® and PMP® certifications. Before moving to the differences, let’s compare both the certifications:

PRINCE2®
PMP®
The owner of PRINCE2® certification is AXELOS®, United Kingdom.
PMI®, based in the United States administers the PMP® examination.
Its project management methodology explains your actions in order to manage successful projects.It talks about the knowledge that enables you to manage a project with good practices.
It deploys a perspective framework that focuses on processes for starting, controlled execution, and closing of projects.It deploys a descriptive framework which explains the knowledge areas, such as, risk, time management, etc., in detail with good practices.
It consists of an integrated set of process and themes, which can’t be used in isolation. There are 7 principles which should be followed.Each topic/knowledge area involved in PMP® can be referred to in isolation, in a sort of plug and play model.
PRINCE2® defines all the project roles clearly.PMP® mostly focuses on the project manager’s role.
PRINCE2® enables the framework to be highly scalable and flexible with its unique concept of ’Tailoring Approach’.
PMP® doesn’t offer such flexibility as it focuses on knowledge areas.

Both the certifications offer a body of knowledge and a proven approach towards managing projects efficiently. There are numerous factors that lead to your decision of choosing either PMP® or PRINCE2® certification. The parameters can be differentiated as follows:

1. Prerequisites

The initial difference can be drawn between PMP® and PRINCE2® certification based on the prerequisites. Both the certifications demand the candidates fulfil certain prerequisites which differ in certain ways.

To begin with, the prerequisites for PMP® certification requires a few credentials to be achieved based on the degree that you hold. The same can be explained as follows:

A) For candidates holding a high school diploma, associate’s degree or the global equivalent

Minimum five years/60 months unique non-overlapping professional project management experience

  • You need to have 60 months of experience in unique non-overlapping professional project management.
  • You need to spend 7,500 hours leading and directing projects.
  • You need to have completed 35 hours of project management education.

B) For candidates holding a four-year degree

  • You need to possess 36 months of experience in unique non-overlapping professional project management.
  • You need to hold 4,500 hours of leading and directing projects.
  • You require to gain 35 hours of Project management education.

On the other hand, the PRINCE2® Foundation certification doesn’t demand its end learners to fulfil any prerequisites. However, you must hold a PRINCE2® Foundation certification as a prerequisite to taking up the PRINCE2® Practitioner certification.

2. Demand across countries

The Project Management Professional (PMP)® certification and PRINCE2® certification have got separate demands across different countries. Further, the acceptance of these certifications differs from industry to industry based on the geographical location.

The popularity of both the certifications can be listed in the form of the following chart:

Region/ Country
1st Preference2nd Preference
Europe
PRINCE2®--
Americas
PMP®PRINCE2®
Asia
PRINCE2®/PMP®PRINCE2®/PMP®
Africa
PRINCE2®/PMP®PRINCE2®/PMP®
Australasia
PRINCE2®PMP®
Middle East
PRINCE2®/PMP®PRINCE2®/PMP®

3. Who should apply for PMP® or PRINCE2® certification?

Every certification needs you to hold a certain amount of experience and knowledge to continue with your certification journey. Similarly, you are expected to hold a certain amount of experience and knowledge to take up PMP® and PRINCE2® certification.

So, who should go for a PMP® certification? According to PMI®, PMP® certification should be taken up by experienced Project Managers who meet the following requirements:

  • They should be able to perform under general supervision and take up the responsibility of all aspects of a project for the life of the project.
  • They should be capable of leading and directing cross-functional teams to deliver projects within the constraints of schedule, budget, and resources.
  • They should demonstrate sufficient knowledge and experience in order to apply a methodology to projects appropriately that have a reasonably well-defined project requirement and deliverable.

On the other hand, the PRINCE2® Foundation certification can be taken up by:

  • Individuals who intend to demonstrate their understanding of the PRINCE2® methodology.
  • Individuals working effectively as a part of a team or with a project management team within a PRINCE2® supporting environment.

Whereas, the PRINCE2® Practitioner certification can be taken up by:

  • Individuals who intend to demonstrate their acquired understanding of the ways to apply and tailor the PRINCE2® methodology in a scenario.

4. Benefits: PMP® Vs. PRINCE2® certification

 Benefits: PMP® Vs. PRINCE2® certification

Once you take up a certification it would surely benefit you in some way. Every certification benefits you in some way. It further helps you to choose between the certifications that fit your desired career path.

The benefits of taking up a PMP® certification can be listed down as follows:

1. Helps in your career growth

As an internationally accredited certification, getting a PMP® certification will help you to get recognised across the global business community. Moreover, it helps you to form a network with people who are pursuing PMP® certification as well as the ones who are already PMP® certified. This enhances your chances of getting a better job leading to your career growth as well as a higher salary.

2. Makes you more skilful

You need to undergo rigorous training in order to get PMP® certified. It helps you to learn A to Z of project management by getting trained and educated in the five project management processes that include planning, initiating, implementing, monitoring and controlling.    

3. Enhances your market value

Increase your chances to work with global organisations working in various parts of the world by adding a PMP® certification to your profile. Further, the project management forums and discussion boards help you to master your expertise with various tips and additional knowledge.

4. Increases your earning 

You can expect a higher pay or a good hike as soon as you become a PMP® certified professional. PMI’s Project Management Salary Survey shows that the PMP® certified professionals get the advantage of earning 20% more than their non-certified counterparts.

The key benefits of PRINCE2® Foundation and PRINCE2® Practitioner certifications are different based on the learning outcomes of both the certifications. The key benefits of PRINCE2® Foundation certification are as follows:

  • Acquire valuable skills

Get equipped with a certification of high demand in Project Management.

  • Understand the PRINCE2® method

Work efficiently as a member of a team working within a PRINCE2® environment by learning the best practices.

  • Prepare yourself for the future

You need to earn your PRINCE2® Foundation certification in order to move ahead to the higher levels of Project Management certifications, like PRINCE2® Practitioner and PRINCE2® Agile.

Whereas, the key benefits of PRINCE2® Practitioner certifications can be listed down as:

1. Equip with better skills

Taking up a PRINCE2® Practitioner certification will help you gain a Project Management credential that is in high demand.

2. Learn to apply and tailor PRINCE2®

PRINCE2® Practitioner certification helps you to understand and learn to tailor as well as apply the PRINCE2® methodologies across different project environments and scenarios.

3. Grow in your career

Open the doors to advance your career in Project Management by equipping yourself with PRINCE2® Practitioner certification.

5. Languages available for PMP® and PRINCE2® certification

Isn’t it comfortable to write an examination in your local language? PRINCE2® Foundation and PRINCE2® Practitioner examinations are conducted in a few international languages whereas, the PMP® certification examination is conducted in English but provides Language Aids for 14 international languages.

You can choose from among 6 languages to appear for your PRINCE2® Foundation and PRINCE2® Practitioner certification. They are:

Languages available for PMP® and PRINCE2® certification

  • Dutch
  • English
  • French
  • German
  • Norwegian
  • Polish

Whereas, PMP® examinations are conducted in English all over the world. However, it provides language aids to the candidates in 14 languages, namely, Arabic, Brazilian Portuguese, Chinese (Simplified), Chinese (Traditional), French, German, Polish, Hebrew, Italian, Japanese, Korean, Russian, Spanish, and Turkish.

6.  Examination format

It is important for a candidate to understand the examination format prior to sitting for any certification examination. PMP® and PRINCE2® certifications have different examination format based on the number of questions, minimum score, and the time allotted for answering the questions. The difference can be listed down as:

Categories
PMP®PRINCE2® FoundationPRINCE2® Practitioner
The minimum score to pass the examinationDetermined by the difficulty level of the questions.33 out of 6038 out of 68
examination duration
4 hours1 hour2.5 hours
examination fee$405 (across the globe for PMI members)
$555 (across the world for non-PMI members)
£236.00 (India)£389.00 (India)

7. Examination application

PMP® and PRINCE2® certifications are owned by two different entities. PMP® is owned by the Project Management Institute (PMI)®, whereas, AXELOS is the owner of PRINCE2®. With different owners, the application procedure for both the certifications also varies from each other.

Once you have concluded that you meet the eligibility criteria, you will need to apply for the PMP examination.

The steps are as follows:

Book your examination centre by visiting Prometric or by telephone

Steps to apply for PMP examination

Step 1: Register for a Project Management Institute membership at PMI.org.

Step 2: Complete the Online Application

Step 3: Wait for the confirmation of receipt and completion of your application

Step 4: Part 1: Wait for the acceptance of your application

             Part 2: If you are audited and your application is approved, then

Step 5: Make the payment, preferably online, as it is the easiest and easiest way

Step 6: Book your examination centre by visiting Prometric or by telephone

Step 7: Take the examination.

Whereas, you need to pay the examination fee for your PRINCE2® Foundation or PRINCE2® Practitioner examination through PeopleCert. However, you need to book your test centre through Pearson VUE or Prometric.

8. Maintaining your PMP® and PRINCE2® certification

Both PMP® and PRINCE2® Practitioner certifications are valid for a period of three years. But there are different criteria which you need to follow in order to maintain both the certifications.

You need to earn 60 PDUs by fulfilling the educational requirements and giving back to the profession in order to maintain your PMP® certification every three years. Becoming a PMI member smoothens your process of maintaining your required PDUs through its exclusive workshops and study materials. You need to pay $139 to become a PMI® member, and the annual renewal fee is $129.

On the other hand, you can maintain your PRINCE2® Practitioner certification by either resitting for the examination or by subscribing to My PRINCE2. You need to meet the following criteria within three years to maintain your PRINCE2® Practitioner Certification:

  1. You need to subscribe to My PRINCE2 within three months of passing your examination and renew your subscription each year to remain subscribed for the three-year period.
  2. Maintain your PRINCE2 digital badge by recording 20 CPD points each year under the prescribed categories for the badge to be extended on renewal.

On a concluding note

Adding a project management certification to your profile adds great value to your career. It upgrades your skills to improve your project performance while enhancing your career prospects.

PMP® and PRINCE2® are deployed across the world as project management framework for project management practice. Both aims to improve the project performance and eventually the success rate. However, they take two different approaches. Hope this article helps you to choose the best project management certification for your career growth. All the best!

KnowledgeHut

KnowledgeHut

Author

KnowledgeHut is a fast growing Management Consulting and Training firm that is a source of Intelligent Information support for businesses and professionals across the globe.


Website : https://www.knowledgehut.com/

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How to Become an Entry-Level Project Manager: 5 Things You Should Know

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PMI-ACP® Agile Certification Requirements and Processes

So. you want to get your PMI-ACP®  certification and are wondering what the PMI-ACP®  Certification course requirements and processes are! You are in the right place and this post will hopefully be beneficial in guiding you with regard to all the optional and mandatory steps required to apply for the certification. It’s obvious, whenever someone start a process (Certification Education) or anything new, the first question that comes to mind is, where should I start , and what are the requirements. The PMI-ACP® certification has been recently launched by PMI® . Here we have compiled a list of all the PMI-ACP® certification requirements and processes step by step in detail.   PMI-ACP® Certification Requirements and Processes There are basically seven steps required for PMI-ACP® certification; some are optional while others are mandatory. Step #1: User ID: This is optional. Go to PMI.org and create a User ID. This is not mandatory but there are benefits and I will mention a few of them: Free. You will be able to create a profile and your mode of payment, which makes later access easy. You will get up to date information from PMI®.   Step #2: Eligibility: This is the tricky part and most people get confused. (You can also go to PMI.org and perform the following steps to get updated information as PMI® may change their rules from time to time. Go to PMI.org —> select Certification —>select PMI-ACP. The eligibility is listed. Diploma: · High school. · One year of General Project Management experience with 2,000 hours of work with project teams. · Eight months of Agile Project Management experience with 1,500 hours of work with project teams using agile methodologies. · 21 hours of Agile Project Management Training.   If you think you are eligible, move to step 3. Step #3: Membership: This is optional and is different than your user id. PMI® has a membership service, which offers some benefits. There are several types of membership and the fee is different for each type. Please do check PMI® Membership and Types, PMI® Membership Fee and PMI® Membership Benefits. Also please visit PMI.org for updated information on membership, types, and benefits in details and check whether the membership suits your needs or not. We are mentioning a few benefits of membership here: Free access to PMI® library and a free copy of PMBOK Access to Local PMI® chapter, useful for getting PDUs and networking Waiver in PMI®-ACP fee and re-certification fee   Step #4: Application: Refer to Step #2, mentioning the education and project hours. Now you have to submit an application to PMI® showing proof of your education, the project hours and project management training that you have undergone. Previously, you had to do it online but now PMI® offers a downloadable pdf as well. You have to fill in the required details covering all processes and the hours you spend on each process. Step #5: Fee: When you submit your application, you will be contacted within a few working days and will be asked to deposit the fee for certification. Now as was mentioned previously, the fee is different for both members and non-members. Step #6: [one_half] A: Application accepted: You will be asked to proceed and schedule your exam at a Prometric center. B: Audit: PMI® randomly selects some applicants for an audit process.[/one_half] Step 6 has two parts as you can see; either your application will be accepted or put a hold for an audit. If you are one of the unlucky ones that are caught in the audit process then you have to show written confirmation from the bodies who authorize the education, experience and project management training. Step #7: Schedule exam: Once you are done with the above steps, the last step is to schedule your exam according to your convenience at prometric.com. However, before you schedule your exam, I would encourage you to read this article to familiarize yourself with the PMI®-ACP Exam Format.
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PMI-ACP® Agile Certification Requirements and ...

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PRINCE2® Roles and Responsibilities [Major & Minor Roles explained]

A project is run by a team and without one, it won’t even begin or complete. When a team is finally formed, they would then have to formulate a plan and act on the same to complete the project. Thus, it becomes an issue of great importance that the members in the team associated with a particular project are aware of what they have to do, what they can expect from others as well as their team members, to whom they have to report their work, and who shall do the brainstorming and decision-making, and this article focuses on providing answers for these questions. Hence, this principle defines the roles and responsibilities of everyone who is associated with the project, from the very beginning till the closure of the project.PRINCE2® clearly suggests that a project should have well-defined, distributed and agreed roles and responsibilities among the entire team undertaking the project. It is important for an organization to distinctly identify these roles and responsibilities to enable its structure that deals with Business, User and Stakeholder interests to function properly and effectively.PRINCE2® ORGANIZATION THEMEThe organization theme is responsible for defining and authorizing the accountability and responsibilities, that form the structure of a project.PRINCE2® assumes that there will be a customer responsible for specifying the desired result and then purchasing the project. Similarly, a supplier will also be present to provide the resources and skills needed to deliver the desired results. Thus, it is safe to say that  PRINCE2® is based on a customer/supplier environment.One major feature of PRINCE2® is that all the projects should have a defined organizational structure that will ultimately bring together the various parties and teams for the common aspirations of the project. It further enhances the effectivity of project governance and decision making.These are the components of a successful project management team under the organization theme:1. Representation of all the three major stakeholders as listed in PRINCE2®, a project consists of three major stakeholders which are the Business Sponsors, Users, and Suppliers.Business Sponsors are responsible for ensuring that the product or service offers value for money and is of high-quality standards.Users represent the consumer aspects, they will use the final finished products and services, and are the ones receiving the benefit of those products and services.Suppliers are responsible for providing the basic material and resources, raw or tailored and supplying proper knowledge and experience to the project. They are the producers, producing the finished products according to the designed project plan.This particular principle clearly states that the three major stakeholders must be correctly represented in the Project Management Team and in the Project Board as they act as the three staunch pillars that support and drive the project further ahead. Every successful project team must have a proper Business, User, and Supplier stakeholder representation.An effective project team should have defined responsibilities for directing, managing and delivering the project. These three processes paired up with accountability are the key components of a project and thus require accurate and proper distribution of responsibilities.Another component of a successful project team is the regular and continuous reviewing of various project roles assigned to the members throughout the project.The final component is to come up with an effective strategy for properly managing the communication flows that the project team must maintain to/from the external key stakeholders.It is a common understanding that the senior management board will be under a lot of workload and cannot supervise the day-to-day development of the project. Hence, the board issues certain responsibilities to certain individuals or a group of individuals, such that the direction and management of the project is separated from the delivery of the project’s outputs and results. It is done by using the principle of Management by Exception.The structure that eventually forms comprises of four levels, where Corporate level is outside the project borderlines:Corporate: It is responsible for:Commissioning the project in the first placeAppointing the Project Executive  Defining the project level tolerances to be followed by the project boardDirecting: It is undertaken by the project board, which is responsible for:Overall direction and supervision of the projectAccountable for the project’s successThey approve all the major plansThey approve completion of each stageThey authorize the start of the next stageCommunicating with the stakeholdersAuthorizing any deviation that exceeds the project level tolerancesManaging: Project Manager comes under this level and is responsible for:The day-to-day management of the project within the parameters set by the project boardTo make sure that the products are being delivered according to the time, cost, quality, scope of risk and benefit objectivesDelivering: Team Managers come under this level and are responsible for:Delivering the project’s products with the desired quality standards and within a specified time frame and costTo summarize these components, we can conclude that each project should have direction, management, control and communication within its structure and project team for providing better and fruitful outcomes.THE PREDEFINED ROLES IN A PROJECTThe PRINCE2® methodology is based on processes and division of stages for improved performance. It also brings along a series of defined roles with specific tasks designated to them. The predefined roles in a project based on a PRINCE2® environment are:Project Board - It is a group of professionals that includes :Executive: The executive has the custody of the business case and is the person ultimately taking responsibility for the project.Senior User: This position can be held by an individual or a group of professionals. Their primary objective is to represent the demands of the final user.Senior Supplier: This position can also be assigned to one or more individuals. Their responsibility is to ensure the representation of the interests of the suppliers.Project Assurance: The primary goal of Project Assurance is to make sure that the interests of the stakeholders are met.Change Authority: They are responsible for deciding the major change requests on behalf of the Project Board.Project Manager: The person responsible for undertaking the day-to-day supervision of the project on behalf of the Project Board.Project Support: It is the body responsible for assisting the Project Manager in the Project Management tasks and duties.Team Manager: This position can be assigned to one or more professionals that ensure the quality and other elements of production in the various teams that focus on a particular skill or knowledge from various departments.1. Roles Associated with the Project BoardThe project board represents the direction level of the project and consists of the following roles : a. The Executive: The executive actually owns the business case and his role is that of a business-oriented leader who is ultimately accountable for the project. The executive also has the authority of delivering the final words and decisions that are taken in the project. Thus, the project board doesn’t demonstrate any signs of democracy and equal decision-making rights.The executive is appointed by the corporate of programme management, he is the one responsible for the project with additional support from the Senior User and Senior Supplier. The executive is also responsible for designing and appointing the project management team, including the rest of the project board and also appoints the project manager b. The Senior User: It represents the final user’s requirements in the board. It specifies the needs of the user that will use the finished product or service and also establishes communication between the project management team and the users, and ensuring that the products will cater to the needs of the users, especially the quality of the product or service and ease of use. It also supplies benefits information for the Benefit Review Plan. c. The Senior Supplier: It represents the interests of the supplier. It represents the interests of those designing, developing, facilitating and implementing the project’s product and services, they provide supply to the project and make sure that only the right tools, people, equipment and expertise are in place. They also ensure that the product meets the expected criteria including the quality criteria.   Only one person can be the executive, but both the other two roles i.e the senior user and the senior supplier can be assigned to one or multiple individuals.Associated DutiesThe project board is responsible for holding accountability for the success and the failure of the project.Another duty is to provide unified direction to the project and the respective Project Manager.The project board also provides the resources and also authorizes funds utilized in the project.They should also provide additional visible and continuous support and assistance to the Project Manager.They ensure that there is effective communication within the project team and with external stakeholders.In real life, there are many organizations that have a project board that is incapable of handling projects or is either inexperienced or not at all interested in the project itself. This is a serious issue and a major drawback that could sabotage the entire project and the team associated. Henceforth, a great project board is a must to ensure that the direction is on point and effective. 2. The Project Assurance RoleIt is the responsibility of the Project Board to ensure that the project performs well and the products/services are produced, this is known as the Project Assurance. The board usually checks it directly through the Project Manager. But in large projects, many of the board members are busy with their respective tasks. Thus, the board can delegate this responsibility to someone else. The basic method is to double-check the information and this is called Project Assurance.It monitors the performance of the project and provides assistance to the Project Manager by giving insights on corporate-related issues. That’s how the board uses its Project Assurance responsibility to ensure that everything is going according to plan and the Project Manager is up to date with corporate regulations.Different board members have their respective Project Assurance responsibilities. For example:The Executive is responsible for Business Assurance (Business Value)The Senior User is responsible for the User AssuranceThe Senior Supplier is responsible for the Supplier’s Assurance 3. The Change Authority Role The responsibilities associated with the Change Authority are as follows:This role lies under the Project Team Management.The Project Board may decide if an individual should be appointed or an entire group is required to undertake this role.The primary objective of  Change Authority is to review the requests for change or the off-specifications related to the project.The Change Authority is also capable of delegating responsibility to a number of levels depending on the intensity and the complexity of the change.Asperity of Change RequestDecided ByLevel 1Project Support / Help DeskLevel 2Project ManagerLevel 3Change AuthorityLevel 4Project BoardLevel 5Corp / Programme ManagementIf smaller changes are expected in a project then the Project Board can handle them. But when many major changes are expected then it is more efficient to use a separate Change Authority group.A separate Change Authority group simplifies the change process and saves the Project Board from all the hassle. 4. The Project Manager RoleThe Project Manager role has the following impact on the project:Their primary objective is to manage the project on a daily basis. Their main focus is on the day-to-day progress of the project.This particular position of a Project Manager can never be shared and only one is appointed for a particular project.The Project Manager runs and supervises a project on behalf of the Project Board within a few specified constraints and collaborates throughout the project with the Project Board and the Project Assurance.In the case of PRINCE2®, it is usually preferred that the Project Manager belongs to the customer side.The Project is also responsible for running all the principal processes except Directing a Project Process (DP).The Project Manager is responsible for the Project Support and assistance and also the Team Managers.In several smaller projects, where there are no Team Managers, the Project Manager can manage the team members directly. Additionally, in cases where there is project support, the support task is completely on the shoulders of the Project Manager.5. The Team Manager RoleThe role of a Team Manager is actually optional and not necessary in smaller projects. The role  of a Team Manager only comes into the scene if:The Project is quite huge and requires a lot of members. Thus, a number of Team Members would be required to manage and supervise several teams from different departments and expertise.Team Managers are usually required for a specific skill, skillset or knowledge of the products to be produced. For example, a project requires an individual with great expertise of JAVA to provide assistance in handling and developing the applications or programs or researching on a particular product.They are also the need of the hour when the project is affected by geographical reasons. The project might include remote teams that provide assistance from remote locations, then that particular remote team is managed by a Team Manager.If the project is using an external company, then it would be easier to coordinate with the Team Manager rather than all the team members directly and individually.6. The Project Support RoleThe project support role offers the following services to the project:The Project Support provides administrative services to provide assistance to the Project Manager in the form of filing, distributing documents, adding documents to an IT System, etc.Project support also advises and offers guidance regarding the use of project management tools and configuration management.The Project Support also provides additional assistance in planning and risk management. For example, keeping the planned documents up to date and also highlighting what has been completed and what aspects of the projects are delayed.The prominent responsibility of the Project Support is Configuration Management and following the guidelines under the Configuration Management Strategy Document: it is one of the four strategy documents formulated at the beginning of the project.The responsibility of the Project Support is under the authority of the Project manager. To put forward in simple words, the Project Manager is responsible for the administrative duties associated with the project. Therefore, this role is not optional, however, the Project Manager can delegate this responsibility to another person or group.In a case, where the Project Manager is unable to delegate this role to someone else, it is the responsibility of the Project Manager to assume the role of the Project Support. This is the reason why we see many Project Managers working late in the evening and doing overtime. As they are trying to catch up on their administrative tasks and keep forgetting to plan all this in their normal working hours.STAGE-WISE MANAGEMENTA great way of handling a big and chunky task or project is to divide it into smaller and manageable fragments. This is the same methodology implemented in the PRINCE2® method of project management. But, instead of chunks or fragments, in PRINCE2® a different terminology is used, i.e. stages - Management Stages. The PRINCE2® methodology focuses on running and operating a project under a planned and controlled environment through a stage by stage basis.These stages are separated and decided by the Project Board on the basis of Decision Points. After the completion of each stage, the Project Board assesses the performance of the previous stage, analyzes the plans for the next stage, and ultimately decides whether to proceed to the next stage or not. The higher the number of stages, the more control is possessed by the Project Board, but it also increases their workload. Fewer stages in a project require less amount of work from the Project Board which indicates that the Senior Management will have less control over the project.  The division of a project into stages has some advantages as mentioned below:It allows the project to be divided into smaller and simpler fragments that can be easily managed.It leads to a high-level plan for the project and a very detailed Stage Plan.It also incorporates learning from the previous stages while devising a plan for the upcoming stages.There should be a minimum of two management stages in a project under a PRINCE2® project environment:The Initiation StageThe Management StageThe Closing a Project process is the last part of the second stage in a two-stage project.In this manner a particular PRINCE2® project is controlled, managed, and monitored on a stage by stage basis.
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PRINCE2® Roles and Responsibilities [Major &am...

A project is run by a team and without one, it won... Read More