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Know Everything About PRINCE2® Processes, Process Model & Stage Gates

PRINCE2® is considered the abbreviation of Projects IN Controlled Environments and it is a structured project management process as well as the practitioner certification programme. It lays stress on dividing projects into controllable and manageable stages. There are many countries from all across the globe that adopt PRINCE2® and those countries include Western European countries, the UK, and Australia. The training of PRINCE2® is obtainable in various languages and it was developed in the form of a United Kingdom government standard intended for information systems projects. In the year 2013, the ownership of rights was transferred from HM Cabinet Office to AXELOS Ltd. which is considered a joint venture by Capita and the Cabinet Office to PRINCE2® with 49 percent and 51 percent stakes respectively.PRINCE2® MethodologyPRINCE2® methodology segregates the whole projects into various stages and every stage is managed in a separate manner. With  PRINCE2® methodology, 7 processes are involved:1. Starting up a ProjectThe primary process includes activities that are necessary to make sure that it is a worthwhile and viable project. The activities involved in this process are the following ones:Appointment of the project and executive managerAppoint and design the project management teamCapture previous lessonsPrepare an outline business caseChoose the project approach and accumulate the project briefPlan the initiation stage2. Directing a ProjectThis process includes the project board. In this process, authorization is given to manage a project, to proceed continuously, and provide ad hoc direction when needed. The activities of directing a Project process include the following:Authorize initiationAuthorize the projectAuthorize stage or an execution planProvide ad hoc directionAuthorize project closure3. Initiating a ProjectInitiating a Project procedure is aimed towards the Project Manager, who performs the maximum job in this process. In the other project management methods, this process is termed as planning. It is a time-consuming part of project management and the most important one too. The failure and success of a project are related directly to the planning level that was done. The activities in this step include the following:Agree on tailoring needsPreparing the risk management approachPreparing the change control approachPreparing the quality management approachPreparing communication management approachSet project controlsCreate a project planFormulate the Benefits Management ApproachAssemble the PID or project initiation documentationThe project manager has the responsibility to assemble the PID. It comprises of the following items:Project definitionProject approachBusiness caseTeam structureRole descriptionsQuality management approachChange control approachRisk management approachCommunication management approachProject planProject controls4. Controlling a stageThis process includes making sure that the management stage stays within tolerance. It starts when a stage is authorized to move forward by a project board and its activities are carried out by a project manager.Authorizing a work packageReview status of work packageGet completed work packagesReview management stage statusReport highlightsAssess and capture issues and risksEscalate risks and issuesTake corrective action5. Managing Product DeliveryThis product focuses on the delivery of the end service or product of a project. It is performed by the team manager primarily, the technical manager, who transfers the reports and the project to the project manager. Three major activities in this process are as follows:Accepting a work packagePerform a work packageSend a work package6. Managing State BoundariesAs management stage approaches, this procedure comes in. It is needed so that a project board may review the success of the present stage and approve the succeeding stage. At state boundaries, PID is updated and most project documents are confirmed and reviewed. The activities performed by the project manager are as follows:Planning the succeeding management stageUpdating the project planUpdating a business caseReport Management stageCreate an exception plan7. Closing a ProjectA project is a provisional endeavor. It has a beginning and an end. The project closure jobs are very small and visible to senior management; therefore, they have a vast role in project success. The five activities in Closing a Project process are as follows:Prepare planned closurePrepare premature closureHand over productsEvaluate the projectRecommend project closureThe Project Manager recommends project closure for the Project Board’s approval.PRINCE2® Process ModelYou will get articles on PRINCE2® processes in Portuguese, Spanish, Russian, Italian, Dutch, French, and Polish. A process is recognized as an organized set of activities and their job is accomplishing a particular objective. There are many activities of PRINCE2® meant for Starting Up a project or running a project. It groups them into processes.Actually, PRINCE2® is considered a process-based approach which is highly beneficial for project management, and there are mainly seven processes that will guide a person through the project. Every project does provide a set of activities and these activities aid in directing, managing, and delivering a project. You will get them all in the manual of PRINCE2®.                                                     The seven processes of PRINCE2® are:SU (Starting Up a project)IP (Initiating a Project)DP (Directing a Project)CS (Controlling a Stage)MP (Managing Product Delivery)SB (Managing a Stage Boundary)CP (Closing a Project)Summary of the ProcessesThere are 7 management processes in PRINCE2® and each process has the job of one of the management levels, as Project Manager, Team Manager, or Project Board.Directing a Project Process – It has the liability of the Project Board. Directing a Project Process runs from the beginning of the project and continues to live till the last. Starting Up a Project method happens prior to the starting of the project. During Directing a Project procedure, the Project Board does authorize project stages besides managing the general project through the utilization of Management by Exception.The Starting Up a Project process – This is considered the liability of both the Executive and the Project Manager. It is viewed as the very first process and it is recognized as the Pre-Project process as it happens prior to the starting of the project. This is because the project doesn’t start before the Initiation Stage. In this process, the project’s reasons are recognized, the project management team gets assigned, and a Stage Plan gets created for running the Initiation Stage.Initiating a Project Process – This process is the procedure which defines the product quality, Project Product, project timeline, costs, the commitment of resources, risk analysis, and assembles the Project Initiation Documentation (PID). It is also the process where the creation of Project Plan happens and the Business Case meant for the project gets decided. All this information is accumulated into the PID.Controlling a Stage Process – In the process of Controlling a Stage, the Project Manager does the majority of the work. He watches the work closely, takes remedial action, has a communication with the stakeholders, and observes alterations. Every action can get repeated many numbers of times by the Project Manager until the stage becomes complete.The Managing Product Delivery Process – In the process of Managing Product Delivery, the planned components are formed and it becomes the liability of the Team Manager. Here, the compounds are created, the Work Packages are implemented, and work gets accomplished. The Team Manager does receive the Work Packages that are a list of jobs from the Project Manager. After this, he delivers the finished and tested Work Packages to the Project Manager again.The Managing a Stage Boundary Process – This process has got a couple of primary functions. The first one is reporting on the current stage’s performance and the second one is planning the subsequent stage. Hence, the Project Board is liberal to check how good the stage has finished its work against the Stage Plan. So, it can be said that the job of this process is evaluating the stage and preparing the plan meant for the subsequent stage.The Closing a Project Process – This process does cover the job of wrapping up the project. Additionally, this process is considered the concluding portion of the final and last stage. PRINCE2® recommends many activities for preparing the project for the finish, like Lessons Learned Report, Acceptance Record, and End Project Report. The productivity of this process would be fundamental for the confirmation of closure of the Project Board because the Project Board remains responsible for closing a project in place of the Project Manager.PRINCE2® Stage GatesPRINCE2® uses the Stage Gate Model for controlling the progress of a project. It means the work that is to be delivered is broken down into manageable sections each of which is easily understandable. PRINCE2® name these sections as Management Stages. At the end of every Stage or Section, three important checks are done without fail:Look Back- to make sure the work of the present stage is done or nothing is left behind.Look at the Big Picture- review the Project’s viability in a business case, check the project plan’s schedule, and make sure all risks are properly documented and are under control.Look forward- provide a Stage Plan for covering the work in the upcoming stage.The stage is a PhaseProjects should be broken down into phases to make them manageable. In fact, it is a very simple and known principle in any project management. The management stages of PRINCE2® are discrete and sequential sections of a project. The stages are chronological and most cases interdependent. One stage happens only after the earlier one is completed. Stages may involve the same work or different work. There is no rule as to when a stage should end and when the next one begins; however, the stages must be sufficiently small to be manageable and large enough so that micromanaging the resources invested and people involved becomes easy.Choice of StagesStage boundaries are selected based on project phases if they exist. The completion of project deliverables and project life cycle events can make good stage boundaries. The complexity and size of a Project is an important factor in several stages. There are complex and large projects that have more stages and they have more control over project work.All projects basically have two stages: an initiation stage and an execution stage. In the first stage, the project planning activities are done, i.e. the blueprint is developed and in the second stage, project execution happens.Process Model ColorColor plays a vital role in the PRINCE2® process model. There are several processes included in the model and some processes are applied more than another process. For a better understanding of the relationships among different processes, colors are used in the PRINCE2® process model. Following four colors items are found in the whole process model:Blue items: Items with blue shades signify these items are used or executed once in the whole project.Green items: Items with green shades are used once in each stage.Orange items: Items with orange shades can be executed several times in a stage.Dark red items: Items with dark red shades signify it can be implemented several times in a stage.
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Know Everything About PRINCE2® Processes, Process Model & Stage Gates 8778
Know Everything About PRINCE2® Processes, Process Model & Stage Gates

PRINCE2® is considered the abbreviation of Projects IN Controlled Environments and it is a structured project management process as well as the practitioner certification programme. It lays stress on dividing projects into controllable and manageable stages. There are many countries from all across the globe that adopt PRINCE2® and those countries include Western European countries, the UK, and Australia. The training of PRINCE2® is obtainable in various languages and it was developed in the form of a United Kingdom government standard intended for information systems projects. In the year 2013, the ownership of rights was transferred from HM Cabinet Office to AXELOS Ltd. which is considered a joint venture by Capita and the Cabinet Office to PRINCE2® with 49 percent and 51 percent stakes respectively.

PRINCE2® Methodology

PRINCE2® methodology segregates the whole projects into various stages and every stage is managed in a separate manner. 

With  PRINCE2® methodology, 7 processes are involved:

Steps in PRINCE2 Methodology

1. Starting up a Project

The primary process includes activities that are necessary to make sure that it is a worthwhile and viable project. The activities involved in this process are the following ones:

  • Appointment of the project and executive manager
  • Appoint and design the project management team
  • Capture previous lessons
  • Prepare an outline business case
  • Choose the project approach and accumulate the project brief
  • Plan the initiation stage

2. Directing a Project

This process includes the project board. In this process, authorization is given to manage a project, to proceed continuously, and provide ad hoc direction when needed. The activities of directing a Project process include the following:

  • Authorize initiation
  • Authorize the project
  • Authorize stage or an execution plan
  • Provide ad hoc direction
  • Authorize project closure

3. Initiating a Project

Initiating a Project procedure is aimed towards the Project Manager, who performs the maximum job in this process. In the other project management methods, this process is termed as planning. It is a time-consuming part of project management and the most important one too. The failure and success of a project are related directly to the planning level that was done. The activities in this step include the following:

  • Agree on tailoring needs
  • Preparing the risk management approach
  • Preparing the change control approach
  • Preparing the quality management approach
  • Preparing communication management approach
  • Set project controls
  • Create a project plan
  • Formulate the Benefits Management Approach
  • Assemble the PID or project initiation documentation

The project manager has the responsibility to assemble the PID. It comprises of the following items:

  • Project definition
  • Project approach
  • Business case
  • Team structure
  • Role descriptions
  • Quality management approach
  • Change control approach
  • Risk management approach
  • Communication management approach
  • Project plan
  • Project controls

4. Controlling a stage

This process includes making sure that the management stage stays within tolerance. It starts when a stage is authorized to move forward by a project board and its activities are carried out by a project manager.

  • Authorizing a work package
  • Review status of work package
  • Get completed work packages
  • Review management stage status
  • Report highlights
  • Assess and capture issues and risks
  • Escalate risks and issues
  • Take corrective action

5. Managing Product Delivery

This product focuses on the delivery of the end service or product of a project. It is performed by the team manager primarily, the technical manager, who transfers the reports and the project to the project manager. Three major activities in this process are as follows:

  • Accepting a work package
  • Perform a work package
  • Send a work package

6. Managing State Boundaries

As management stage approaches, this procedure comes in. It is needed so that a project board may review the success of the present stage and approve the succeeding stage. At state boundaries, PID is updated and most project documents are confirmed and reviewed. The activities performed by the project manager are as follows:

  • Planning the succeeding management stage
  • Updating the project plan
  • Updating a business case
  • Report Management stage
  • Create an exception plan

7. Closing a Project

A project is a provisional endeavor. It has a beginning and an end. The project closure jobs are very small and visible to senior management; therefore, they have a vast role in project success. The five activities in Closing a Project process are as follows:

  • Prepare planned closure
  • Prepare premature closure
  • Hand over products
  • Evaluate the project
  • Recommend project closure

The Project Manager recommends project closure for the Project Board’s approval.

PRINCE2® Process Model

You will get articles on PRINCE2® processes in Portuguese, Spanish, Russian, Italian, Dutch, French, and Polish. A process is recognized as an organized set of activities and their job is accomplishing a particular objective. There are many activities of PRINCE2® meant for Starting Up a project or running a project. It groups them into processes.

Actually, PRINCE2® is considered a process-based approach which is highly beneficial for project management, and there are mainly seven processes that will guide a person through the project. Every project does provide a set of activities and these activities aid in directing, managing, and delivering a project. You will get them all in the manual of PRINCE2®.                                                     

The seven processes of PRINCE2® are:

  • SU (Starting Up a project)
  • IP (Initiating a Project)
  • DP (Directing a Project)
  • CS (Controlling a Stage)
  • MP (Managing Product Delivery)
  • SB (Managing a Stage Boundary)
  • CP (Closing a Project)

Summary of the Processes

There are 7 management processes in PRINCE2® and each process has the job of one of the management levels, as Project Manager, Team Manager, or Project Board.

  • Directing a Project Process – It has the liability of the Project Board. Directing a Project Process runs from the beginning of the project and continues to live till the last. Starting Up a Project method happens prior to the starting of the project. During Directing a Project procedure, the Project Board does authorize project stages besides managing the general project through the utilization of Management by Exception.
  • The Starting Up a Project process – This is considered the liability of both the Executive and the Project Manager. It is viewed as the very first process and it is recognized as the Pre-Project process as it happens prior to the starting of the project. This is because the project doesn’t start before the Initiation Stage. In this process, the project’s reasons are recognized, the project management team gets assigned, and a Stage Plan gets created for running the Initiation Stage.
  • Initiating a Project Process – This process is the procedure which defines the product quality, Project Product, project timeline, costs, the commitment of resources, risk analysis, and assembles the Project Initiation Documentation (PID). It is also the process where the creation of Project Plan happens and the Business Case meant for the project gets decided. All this information is accumulated into the PID.
  • Controlling a Stage Process – In the process of Controlling a Stage, the Project Manager does the majority of the work. He watches the work closely, takes remedial action, has a communication with the stakeholders, and observes alterations. Every action can get repeated many numbers of times by the Project Manager until the stage becomes complete.
  • The Managing Product Delivery Process – In the process of Managing Product Delivery, the planned components are formed and it becomes the liability of the Team Manager. Here, the compounds are created, the Work Packages are implemented, and work gets accomplished. The Team Manager does receive the Work Packages that are a list of jobs from the Project Manager. After this, he delivers the finished and tested Work Packages to the Project Manager again.
  • The Managing a Stage Boundary Process – This process has got a couple of primary functions. The first one is reporting on the current stage’s performance and the second one is planning the subsequent stage. Hence, the Project Board is liberal to check how good the stage has finished its work against the Stage Plan. So, it can be said that the job of this process is evaluating the stage and preparing the plan meant for the subsequent stage.
  • The Closing a Project Process – This process does cover the job of wrapping up the project. Additionally, this process is considered the concluding portion of the final and last stage. PRINCE2® recommends many activities for preparing the project for the finish, like Lessons Learned Report, Acceptance Record, and End Project Report. The productivity of this process would be fundamental for the confirmation of closure of the Project Board because the Project Board remains responsible for closing a project in place of the Project Manager.

PRINCE2® Stage GatesThree checks in PRINCE2 Stage gates

PRINCE2® uses the Stage Gate Model for controlling the progress of a project. It means the work that is to be delivered is broken down into manageable sections each of which is easily understandable. PRINCE2® name these sections as Management Stages. At the end of every Stage or Section, three important checks are done without fail:

  • Look Back- to make sure the work of the present stage is done or nothing is left behind.
  • Look at the Big Picture- review the Project’s viability in a business case, check the project plan’s schedule, and make sure all risks are properly documented and are under control.
  • Look forward- provide a Stage Plan for covering the work in the upcoming stage.

The stage is a Phase

Projects should be broken down into phases to make them manageable. In fact, it is a very simple and known principle in any project management. The management stages of PRINCE2® are discrete and sequential sections of a project. The stages are chronological and most cases interdependent. One stage happens only after the earlier one is completed. Stages may involve the same work or different work. There is no rule as to when a stage should end and when the next one begins; however, the stages must be sufficiently small to be manageable and large enough so that micromanaging the resources invested and people involved becomes easy.

Choice of Stages

Stage boundaries are selected based on project phases if they exist. The completion of project deliverables and project life cycle events can make good stage boundaries. The complexity and size of a Project is an important factor in several stages. There are complex and large projects that have more stages and they have more control over project work.

All projects basically have two stages: an initiation stage and an execution stage. In the first stage, the project planning activities are done, i.e. the blueprint is developed and in the second stage, project execution happens.

Process Model Color

Color plays a vital role in the PRINCE2® process model. There are several processes included in the model and some processes are applied more than another process. For a better understanding of the relationships among different processes, colors are used in the PRINCE2® process model. Following four colors items are found in the whole process model:

Process Model Color

  • Blue items: Items with blue shades signify these items are used or executed once in the whole project.
  • Green items: Items with green shades are used once in each stage.
  • Orange items: Items with orange shades can be executed several times in a stage.
  • Dark red items: Items with dark red shades signify it can be implemented several times in a stage.
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What is PRINCE2®

PRINCE2® is one of the methodologies which will lend you a helping hand in managing your project in a successful manner.In this article, we will discuss its various aspects, just enough to provide you with the perfect launching platform to comprehend everything about PRINCE2®, all the information that you will need before you dive in for more details later on.Not only that, you will also get an overview of how you need to engage yourself with this project management method.Let us begin with the basics.What is PRINCE2®?PRINCE2®, an acronym for PRojects IN Controlled Environments, in fact, is a process-based method to manage any project effectively.One of the frequently-used project management methods, PRINCE2® is used by many people and organisations from various sectors and industries. It is practical, flexible, and innovative. Whatever project it may be, whether it is about constructing a flyover, developing software, or even putting forward an advertising campaign, the themes, processes, and principles of PRINCE2® will help you realise all of them. This method belongs to the public domain, and provides a generic but the best guidance to managing any project.Here are the key features of PRINCE2®:Focus on business justificationDefined organisation structure for the project management teamProduct-based planning approachEmphasis on dividing the project into manageable and controllable stagesFlexibility that can be applied at a level appropriate to the project.History of PRINCE2®PRINCE2® originated from PROMPT II (Project Resource Organisation Management Planning Techniques).PRINCE was originally based on PROMPT, a project management method created by Simpact Systems Ltd in 1975, and adopted by CCTA in 1979 as the standard to be used for all Government information system projects.In the year 1989, a version of PROMPT II was adopted as a UK Government standard for information systems (IT) project management by CCTA, Central Computer and Telecommunications Agency. In June 2010, the Office of Government Commerce Best Practice Management functions moved into the Cabinet Office.However, it was renamed in a Civil Service competition to ‘PRojects IN Controlled Environments’. In a short span of time, PRINCE was applied even outside the IT environment, both in the UK Government and private sectors.On PRINCE being launched in the year 1989, it effectively superseded PROMPT within Government projects. PRINCE remains in the public domain and the crown holds its copyright. PRINCE2® was published in 1996, having been contributed to by an association of some 150 European organisations.PRINCE2® was released in the year 1996 as a common project management method.Since then, it has gained increasing popularity, and now it is a de-facto standard for project management in many UK Government departments and across the United Nations systems as well.After being revised again in the year 2009, the acronym was changed, this time to ‘PRojects IN a Controlled Environment’.Ever since PRINCE2® was launched (1996), it has undergone two significant revisions:‘PRINCE2®:2009 Refresh’ in the year 2009‘PRINCE2® 2017’ Update in 2017Which are the most popular regions for PRINCE2®?As you came to know in the section above, PRINCE2® was born in the UK, and later on, this methodology took many regions of the world by storm. Its simple, yet effective themes, processes, and terminologies have brought a new perspective in the world of project management.Till date, the UK has more PRINCE2® certificate holders than any other country across the globe. But now, there are more certificate holders across the rest of the world.According to the Axelos 2016 report:88% of PRINCE2® certificate holders said it had been valuable to their career85% of practitioners stated that PRINCE2® certification has been useful current roleOver 80% of professionals surveyed see the value of working in an agile way.Meanwhile, along with the massive global presence and momentum of PRINCE2®, there are already many established countries that adopted PRINCE2® .Here are the most traditionally popular PRINCE2® regions:UKThe NetherlandsAustraliaEastern and Western Europe – Poland, Denmark, GermanyIt has been some years now, and PRINCE2® has really strengthened its grip in the economic market of superpowers like India and China. In the year, 2012, PRINCE2® examinations in India increased by 168%. A year later, the increase in the rate of examination in China overtook India. These figures look perfect for the project managers. China and India both are ambitious nations and it makes complete sense about why they have adopted PRINCE2® methodology for their projects.More current figures from AXELOS, represent the regions going through the biggest increase in PRINCE2® examinations with every passing year:Why do I need to implement PRINCE2® in my organisation?Well, as stated earlier, PRINCE2® is a high standard method for project management. But what makes it stand out from the other methodologies?Simply because it is adaptable and flexible. Let us elaborate on this.The reason why PRINCE2® is adaptable and flexible is that it represents years of best practice in project management. It focuses on a diverse variety of disciplines and activities, ones which are important while driving a project, and emphasises on the direction the project needs to head towards, that is, ‘Why’, ‘When’, and for ‘Who to’.What it has to provide your organisation with are stated below-It provides a common and seamless approach.Helps in keeping a project organised throughout the process.Repeated and timely reviews of progress are made against plan and Business case flexible decision pointsEnsures that the project continues to meet the business requirements.Provides flexible decision points.Aids to management control of any deviations from the plan if there are anyThe involvement of management and stakeholders at the right time and place during the project.Helps in maintaining good communication channels between the project, project management, and the rest of the organisation.Provides a method of capturing and sharing lessons learnt.Secures a pathway to increasing the project management skills and competences of the organisation's staff at all levels.All right, but why use a project management methodology?It has been known from various surveys that the project managers of high-performing projects are most likely to have been PRINCE2® certified. It enables them to manage the project, take risks, and have control over the use of resources.Since PRINCE2® and its methods are widely renowned and understood, it provides a common language for all the members in a project.It represents years of project management best practice that provides information about a lot of ‘Dos’ and ‘Don’ts’ to the participants in a project.With PRINCE2®, it will become easy for you to maintain a flexible and improved communication system throughout the project by employing Agile methods.Tell me about the training and certificationsPRINCE2® certification is awarded by AXELOS, and in order to get the certification, the user needs to take part in a training course with an Accredited Training Organisation, after which the user needs to sit for an examination. There are three ways to undertake the course: Virtual, Online, and Classroom. Trainers must be re-accredited once in every 3 years and undergo a surveillance check once every year.However, PRINCE2® examinations are either undergone:As a part of a PRINCE2® accredited training course through your PRINCE2® training providerOnlineAt a public PRINCE2® examination centre.Whichever option you select, the PRINCE2® examinations you appear for will have the same style and structure.There are four levels of certification for PRINCE2®:1. PRINCE2® 2017 Foundation: This level of certification confirms that the holder has adequate knowledge and understanding of the method of PRINCE2® and is qualified to work in a project management team using the very method.If you opt for this, then you must be able to:Describe the motive and major content of all roles, the seven principles, the seven themes, and the seven processes.State which management products considered as input or output by using the seven processes.State the main purpose and key contents of the major management products.State the relationships between processes, deliverables, roles, and the management dimensions of a project.2. PRINCE2® 2017 Practitioner: This level of certification confirms that the holder has developed an adequate understanding of the way the concepts of PRINCE2® can be applied in a certain given scenario and will be able to apply the same in a real project scenario under proper guidance. However, qualified PRINCE2® Practitioners who pursue the APMP qualification of the Association for Project Management (APM), are not eligible to attend certain topics of the syllabus, ones that are covered in PRINCE2® Practitioner qualification.         If you go for this, then you must be able to:Produce detailed explanations of all principles, themes, and processes and worked examples of all PRINCE2® products as they might be applied to address the particular circumstances of a given project scenario.Show that you comprehend the relationships between principles, themes, and processes and PRINCE2® products and can apply this understanding.Demonstrate that you understand the reasons behind the principles, themes, and processes of PRINCE2® and that you understand the principles underpinning these elements.Demonstrate your ability to tune PRINCE2® to different project circumstances.The examinees are strongly advised to read the book and review the test exams time and time again.3. PRINCE2® Agile Foundation:This level of certification was released in June 2018 and establishes the fact that the holder has sufficient knowledge and understanding of PRINCE2® and the Agile way of working and is able to work in a project management team by combining the concepts of both.4. PRINCE2® Agile Practitioner: This level of certification identifies the holder as being able to implement the principles of PRINCE2® in project management and apply the concepts of Agile, such as Scrum and Kanban.So, in a brief, to get PRINCE2® Agile Foundation or Agile Practitioner certification, you need to:Show that you understand the basic concepts of the common agile ways of workingShow that you understand the purpose and context for combining PRINCE2® and the agile way of workingDemonstrate your ability to fix and flex the six aspects of a project in an agile contextDemonstrate the ability to tailor the PRINCE2® principles, themes, processes and management products to a project in an agile context.You can visit our link to know more about PRINCE2® Foundation and Practitioner Certification TrainingWhat is the process of Examination?Although you were informed about the four levels of certification in the previous section, the examination format varies accordingly.We will provide you with a brief insight on each format and the prerequisites so that you get a general idea about the same before selecting a course with us.So, here are the four examination formats.The PRINCE2® Foundation Examination format:The duration of examination is 60 minutes.There will be a total of 60 questions.It will be a closed-book examination.You will need to have at least 33 out of 60 questions correct, that is, a pass mark of 55%.Prerequisites: There are no specific pre-conditions for the Foundation level certification.You may study this on your own or as take it as a prerequisite to the PRINCE2® Practitioner course.However, with respect to the PRINCE2® Certification Requirements, while it is not mandatory, having a basic knowledge of managing projects is always preferred.The PRINCE2® Practitioner Examination format:The duration of examination is 60 minutes.There will be a total of 68 questionsYou will need to have at least 38 out of 68 questions correct, that is, a pass mark of 55%.It will be an open-book exam (official PRINCE2® manual only).However, if you take the examination in your native language, then the duration of the same will be for 150 minutes. If not, it will be for 188 minutes. The distribution of the questions will be as follows:35 questions from the theme25 questions from the processesAnd 8 questions from the principles.Prerequisites:In order to appear for the PRINCE2® Practitioner examination, you must be able to provide a proof of passing one of the following exams:PRINCE2® FoundationProject Management Professional (PMP)Certified Associate in Project Management (CAPM)IPMA Level A (Certified Projects Director)IPMA Level B (Certified Senior Project Manager)IPMA Level C (Certified Project Manager)IPMA Level D (Certified Project Management Associate).The PRINCE2® Agile Examination format:It will be an objective test.There will be 50 questions, each worth one mark.You will need a score at least 30 marks to pass (out of 50 available), that is, 60%.The test duration will be of two-and-a-half hours (150 minutes), no additional reading time.It will be an open-book exam (official PRINCE2® Agile guide only)What are the Prerequisites?In order to sit for the PRINCE2® Agile examination, you must have a Registered PRINCE2® Practitioner status (i.e. hold a current PRINCE2® Practitioner certificate).But why should I get PRINCE2® Certified?There are many reasons why it is recommended to study PRINCE2®.The most notable of them are:It is the industry standardIf you are looking to work in project management, then your search ends at PRINCE2®.PRINCE2® is a qualification that is recognised worldwide, one that is approved by the UK government as a best practice for project management. It has turned into an important benchmark of capability within the industry, and is considered an important requirement for those looking to further their project management careers.It helps in gaining First Class Project Management SkillsPRINCE2® offers the skills that will make you confident about managing projects with success. The key element it follows is using a common language, systems, and procedures. What results is you being able to govern resources and risks with fewer mistakes, but the incidents will teach you and your team how to learn from the same mistakes.Irrespective of the type of project, organisation, or industry one is involved with, PRINCE2® is adaptable enough to be seamlessly adjusted, not to forget the immense amount of time, money, and effort it saves.The time taken for you to qualify will not take longIt will not take you long to complete all the certifications of PRINCE2®. Their duration is from 20 to 50 hours for the entry-level PRINCE2® Foundation level, two to three days for the PRINCE2® Practitioner and Professional levels.The first level can be studied online. You can take your own time in scheduling your studies according to the time table. However, if you desire to finish your qualifications at a quicker pace, then there are a host of bundled packages having different classifications together.It assists you in shaping your career by getting better jobsHaving a PRINCE2® certification adds credibility to your CV. It is a renowned international product which has the quality method for managing any project. According to Arras People's 2011 survey, half of the people who opted for the same have certifications in PRINCE2®. This clearly explains why so many companies are hiring candidates who are certified in PRINCE2®.The 2016 AXELOS PRINCE2® survey shows that a majority of the surveyees, particularly from Germany and the Netherlands, felt that PRINCE2® certification is essential for a better career growth. The ones to opine otherwise stood at less than 10% of the total votes.A better future is accomplished by continuously being equipped with the best of the upgrades available and a PRINCE2® certification is one of those top-tier choices.It will qualify you to earn more moneyMany companies worldwide offer an average annual salary of around $42,380 to PRINCE2® Foundation certified candidates. Potential candidates could earn up to $66,206 after they complete their PRINCE2® Practitioner certification,So, being PRINCE2® certified helps you secure your financial benefits and career on a long-term basis.You will be open to more opportunities globallyIt is a fact. PRINCE2® qualifications are recognised and acclaimed globally. So, there is no doubt that it creates more opportunities for you globally.Did you ever dream of working abroad? If yes, then project management could be the ideal choice.What is the cost of the components of the certification?Whether it is PRINCE2® Foundation or PRINCE2® Practitioner, the total cost is split into various segments and varies from country to country and from one accredited training organisation to another. All the fees mentioned here have approximate values and may be subjected to change depending on the region.The components involved in the PRINCE2® certification cost are:PRINCE2® TrainingPRINCE2® examCost of Sample Examination papersStudy GuideMembership fee.Well, opting for a PRINCE2® course online means that the cost of your training component in PRINCE2® could be as low as under $300, considering that you go for a PRINCE2® Foundation & Practitioner Certification examinations bundle. Choosing this combination will give you access to the entire course lasting for a year. Some training providers offer such courses for just $60, provided you want to complete the same within a month. Generally, the Foundation examination could cost around $900 but you automatically would end up paying much less on the PRINCE2® certification if you get one of those bundled courses including both PRINCE2® Foundation & Practitioner Certification examinations.However, in case you think about attending a classroom training, then you may have to pay around $1000 for your PRINCE2® certification. A few of these PRINCE2® courses cover the cost of the PRINCE2® Foundation & Practitioner Certification examinations. So keep the cost of the PRINCE2® certification in mind if you are planning to go for PRINCE2® training. Moreover, take time to pay attention to the extent of course coverage, flexibility and the bundled services that are provided. This will help you cut down on the cost of PRINCE2® certification.PRINCE2® course onlineIf you go for a PRINCE2® course online, you will save a lot of money on the PRINCE2® examination cost. PRINCE2® course online for the Foundation level may cost you €450 or more, but the classroom session may cost €1000 or more. Speaking of PRINCE2® examination cost, you will be able to save quite a lot of money by going for the online course.And what about the future of PRINCE2® professionals?To determine if the PRINCE2® certifications are worth going for, you will need to have a look at the average salaries of the jobs targeted at PRINCE2® certified Project Managers.The average salary of PRINCE2® certified employees is around $85,000 to $90,000.        A number of studies and surveys demonstrate the fact that PRINCE2® certified professionals earn more than their non-certified peers.You may start with the job role of a coordinator or an administrator, but you can rise up to a director’s position with the aid of a PRINCE2® certification.With the help of a PRINCE2® certification, you also become skilled in handling project delivery successfully, thus becoming an invaluable asset to your company.A PRINCE2® certification imparts knowledge on how to manage your resources on the project effectively. Moreover, you will be able to effectively take care of risks and hence aid businesses more.Axelos survey revealed that individuals feel that PRINCE2® Foundation & Practitioner Certification is an invaluable asset for them irrespective of their position.In a nutshell, if you compare the PRINCE2® foundation exam costs, your salary should range from $33,000 to $ 93,000. Hence you can justify the costs of learning PRINCE2® with the staggering salary. Like we mentioned at the beginning of this article, PRINCE2® certified professionals are in high demand in the major companies throughout the world.You will be a sought-after person when your peers and organisation become aware of your skills in project management.ConclusionAll the information and discussion shared above is just the tip of the iceberg of information about PRINCE2®. There are more to follow in our subsequent articles having every useful information that will help you choose your career options, especially when you are standing at the crossroads of selecting the appropriate one for your future.We wish you all the best on your journey to pursuing excellence!
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What is PRINCE2®

PRINCE2® is one of the methodologies which will l... Read More

Day of the PRINCE2® Examination [Do’s and Don’ts]

PRINCE2® is going to make a lot of difference in your life and career. Now, as the training session is over and you are going to appear in the examination, you need to be confident and focused. Though hugely popular in the UK job market and across industries, PRINCE2® certification is also getting recognition in other countries as well. Thousands of employers in Europe give priority to the PRINCE2® certified candidates. Seeing its awe-inspiring acceptability, even seasoned professionals are opting for PRINCE2® certification courses.  So, when the course curriculum is over and the date of the examination is announced, plan for the day of the examination well-ahead.Path to PRINCE2® certificationsIf you are already into it, perhaps you know the path. However, if you have missed something, you can get to know it thoroughly here. For newcomers, the whole path of PRINCE2® certifications needs to be very clear. Remember, the day of the examination is the final day of preparation before you achieve your target of gaining PRINCE2® certification. By the end of your preparation journey, you would have got a clear idea on the PRINCE2® eligibility requirements, benefits and other nitty-gritty of the certification process!Do's and Don'tsKeep the following in mind on the exam day:Wake up early in the morning, refresh, and quickly review all the important pointsHave a light breakfast before leaving for the exam centreReach the centre at least 35-40 minutes prior to exam start timeDo’s and Don’ts at the exam centreAs the exam starts, you need to be poised and confidentDon’t think about the office or home, it’s just a matter of 60 minutes or 150 minutes after which you will get ample time to ponder over your day-to-day hassles and responsibilitiesQuickly review each question and don’t feel helpless/dejected  if any question seems toughStart answering one by one but read each question very carefully before answeringTake a few seconds rest every 15 minutes just by taking deep breaths or closing your eyesPreparation for the exam dayJust a few days before the examination, you will be asked to fill in your profile details form where you would have to write your name and address apart from some other details. Be careful while writing your name and address as it will appear in your certificate that will be dispatched. Be calm and maintain a positive frame of mind on the examination day! You need to carry a photo identity, the approved book (if it is an open book examination), pen, pencil, and eraser to the exam hall.  Apart from these articles, you are not permitted to carry any other material. If you are carrying any non-permitted article, you would have to hand it over to the invigilator before entering the exam centre. For the Practitioner level exams, a hard copy of the approved manual is permitted.Preparation for the PRINCE2® Certification examinationYou need to be well-prepared for the examination at any level – Foundation or Practitioner. The examination is not going to be easy due to limited time and a large number of questions. You would have to think fast and solve the problems correctly within the given duration!The purpose of the Foundation certification is to test whether you will be able to be a productive member of a project management team that uses PRINCE2®. To pass the certification examination successfully, you need to demonstrate that you understand the significance of the PRINCE2® terms and principles. The questions are set in such a way that your understanding of all the eight process and sub-processes, eight components, basis of the techniques applied, and the purpose of roles will be tested. In the Practitioner examination, your understanding level on processes, themes, and techniques will be tested. Your knowledge of the interactions among PRINCE2® management products, techniques, processes, and themes will be tested. The questions are set to see how well you apply your knowledge on these different aspects in real-world situations. In the PRINCE2® Agile Foundation certification, your concept and understanding of PRINCE2® governance needs, different Agile techniques such as Kanban, Start-up, Scrum, etc., and the interface of PRINCE2® and agile process of working will be tested. The PRINCE2® Agile Practitioner certification examination is a scenario-based examination. This includes case studies where different scenarios are given followed by questions related to them which you would have to solve. Always remember, that this is a tight exam and time will be short and questions will be more.  So, it will be a real test of your speed, acumen, and knowledge. All these aspects need to be properly integrated if you want to pass the exam and become a PRINCE2® certified professional. This capability only improves with diligent practice. You would have to prepare well before the examination. Attend the classes regularly, understand the concepts well, use reference books as required, revise and practice a lot with examination papers from the previous years.Different PRINCE2® certifications and their purposesPRINCE2® Foundation certification course teaches you the core principles of PRINCE2® and the meanings of the terms used in PRINCE2®. Foundation certification helps you become a part of a project management team that is all set to use PRINCE2® methodology. This certification is the gateway to the world of PRINCE2®. The second step is the PRINCE2® Practitioner certification. With this, you have actually stepped into the world of PRINCE2®. Here you get complete knowledge on how to apply PRINCE2® and manage a project in this environment. This curriculum gives you an opportunity to understand the applicability of PRINCE2® products, principles, themes, and processes.The PRINCE2® Agile certification is yet another kind of advanced PRINCE2® certification designed to assist professionals to customize the management control while working in an agile environment. This qualification has two parts: Foundation and Practitioner. The Foundation course provides an overview of the whole PRINCE2® Agile concept and its terminologies while the Practitioner course makes you an expert in the PRINCE2® Agile process. Prerequisites for taking PRINCE2® examination For appearing in the PRINCE2® Foundation no specific qualification is required. However, if you have a basic understanding of Project Management, you will be able to understand the course and attend the examination with more confidence. For appearing in the PRINCE2® Practitioner examination you need to complete the PRINCE2® Foundation course or need to have any of the following certifications:Project Management Professional (PMP)® certificationIMPA level A, B, C, or DCertified Associate in Project Management (CAPM)®A PRINCE2® Agile certification to requires you to cross two stages to gain the certification. For appearing in the PRINCE2® Agile Foundation examination no prior professional qualification is required; however, basic knowledge on the key aspects of Project Management can give you extra mileage. On the other hand, for appearing in the PRINCE2® Agile Practitioner certification exam you need to have any of the following certifications:PRINCE2® Foundation or PRINCE2® Agile FoundationProject Management Professional (PMP)® CertificationIPMA level A, B, C, or DCertified Associate in Project Management (CAPM)®Examination Formats of different PRINCE2® CertificationsYour preparation for examination is never complete without having a thorough knowledge of examination format. In all the above-mentioned PRINCE2® certifications objective type multiple choice questions are given. The examination format of PRINCE2® Foundation 2017 version is as follows:It is a closed book 60 minutes examinationTotal 60 questions are given and all are objective type multiple choice questionsEach question carries 1 markPass marks are 33 (55%)The examination format of PRINCE2® Foundation 2009 version is as follows:It is a closed book 60 minutes examination Total 75 questions are given all are objective type multiple choice questionsEach question carries 1 mark5 questions are for trial the marks here are not countedPass marks are 35 (50% out of 70 questions with 1 mark each). The examination format for PRINCE2® Practitioner 2009 version is as follows:It is an open book 150 minutes (2 hours 30 minutes) examinationAll questions are objective type Total of 8 questions are given In each question there are 10 question items are presentTotal marks are 80 and pass marks are 44 (55%)Official study module Managing Successful Projects with PRINCE2®2009 Edition is allowed in the exam room. The examination format for PRINCE2® Practitioner 2017 version is as follows:It is an open book 150 minutes (2 hours 30 minutes) examinationAll questions are objective type Total 68 questions are given with 1 mark eachPass marks are 38 (55%)Official study module Managing Successful Projects with PRINCE2®2017 Edition is allowed in the exam room.If you are appearing in the PRINCE2® Agile Foundation Certification, the following is the examination format:It is closed book 60 minutes examinationTotal 50 questions are given with 1 mark eachPass marks are 35 (55%).If you are appearing for the PRINCE2® Agile Practitioner Certification following is the examination format:It is an open book 150 minutes (2 hours 30 minutes) examinationAll questions are objective type Total 50 questions are given with 1 mark eachPass marks are 30 (60%)Official study module PRINCE2® Agile Guidance in hard copy is allowed in the exam room.Beside these examinations, there is PRINCE2® Re-Registration qualification examination. This is applicable to all PRINCE2® Practitioners who are using the certification for at least 3 years. So, before the expiry of 3 years from the original qualification, you can sit for re-registration examination to renew your certificate for another 3 years. However, there is another option open whereby you can maintain your certification by earning at least 20 CPD points, i.e. 60 CPD points at the end of 3rd year.Importance of PRINCE2® qualificationThe PRINCE2® project management process helps you to understand the project management standard in the UK and several other countries. PRINCE2® certification improves the employment prospects of the candidates and also makes you sharp at your project management-related responsibilities. PRINCE2® certification adds weight to your CV and sets you as a class apart from the others. In the UK and several other countries, companies consider PRINCE2® Practitioner Certification or PRINCE2® Agile Practitioner Certification as a must-have for potential candidates. Process of appearing in the PRINCE2® Certification ExaminationThe examination is mandatory at all levels of PRINCE2® Certification. The examination is taken at the end of the training period. The training center arranges the examination on behalf of all the trainees. In case you have self-studied, you have to contact APMG International service for scheduling your examination. APMG International would arrange a physical examination center or you could also appear online examination anytime. If you are interested in online examination, you need to have an unhindered internet connection and a webcam along with other essential computer setups. As the examinations are getting harder with time, it is always feasible, though not mandatory, to get an admission in an accredited training institute for a full-length course curriculum.
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Day of the PRINCE2® Examination [Do’s an...

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How Important Is Project Monitoring And How Do We Implement It Through AI?

Project Monitoring plays a vital part in project management as well as the project manager’s decision making processes. However, it is a method often overlooked and only done for the sake of fulfilling the requirements of a project management plan. But if put into practice, project monitoring can help project managers and their teams foresee potential risks and obstacles that if left unaddressed, could derail the project. It clarifies the objectives of the project, links the activities to the objectives, sets the target, reports the progress to the management and keeps the management aware of the problems which crop up during the implementation of the project. It supports and motivates the management to complete the project within the budget and on time.   What is Project Monitoring? Project Monitoring refers to the process of keeping track of all project-related metrics including team performance and task duration, identifying potential problems and taking corrective actions necessary to ensure that the project is within scope, on budget and meets the specified deadlines.  To simply put, project monitoring is overseeing all tasks and keeping an eye on project activities to make sure you’re implementing the project as planned. The process of project monitoring begins during the planning phase of the project. During this phase, it is important to define how the project success will look like and how the goals can be measured using KPIs (Key performance indicators). Why is Project Monitoring important? When project managers make important decisions without verified data, it is like taking a stab in the dark. Your decisions will be based on very little to no evidence, so the action may not be very efficient and could only be a waste of time and resources.  Getting a PMP certification will help you grow and become a successful, object-oriented Project Manager.   That’s why it is important to monitor projects diligently and use the data you gathered to come up with intelligent decisions. Here are some questions answered through project monitoring: Are tasks being carried out as planned? Are there any unforeseen consequences that arise as a result of these tasks? How is your team performing at a given period of time? What are the elements of the project that needs changing? What is the impact of these changes? Will these actions lead you to your expected results? Automated tools and technologies can simplify the tedious process of project monitoring. Most project managers have already adopted project management tools to delegate tasks and monitor their projects. However, project monitoring is a complex process and there are only a few project management apps out there that can support the project manager’s requirement to have laser-focus on individual tasks and team efficiency. Types of Project Monitoring: Project Monitoring can be attained via: Staff Meetings, which can be conducted on a Weekly, Monthly or an Annual basis. Partners meeting, Learning forums (FGD, Surveys) or Retreats. Participatory reviews by the stakeholders Monitoring and Supervision Missions that can be Self, Donor or Joint. Statistics or Progress reports How to implement Project Monitoring and Control in projects? The following are the steps to implement Project Monitoring and Control (PMC) in projects: Monitor the parameter of project planning: It requires the monitoring of project parameters like effort, costing, schedule, timeline, etc. It is the responsibility of a Project Manager to track such metrics while working on a project. Monitor Commitments: Being a Project Manager, you will have to keep track of the commitments of different stakeholders in the project. The stakeholders can include anyone: the team members, management, peers, vendors as well as clients. Monitor the Project Risks: It is important to keep a track of all the risks that might be involved with the project. There are various types of risks that can be involved in a project, including process, people, technology, tools, etc. Data Management monitoring: Keeping track of all of the configuration items, which includes software, hardware as well as documentation of the project. Monitoring the Stakeholder involvement: As a Project Manager, it is important that you keep track of how all the stakeholders are involved in the project. This can be done through different types of meetings, status reports, etc.  Manage Progress Reviews: Conduct and manage the project progress reviews with the help of different techniques which includes the work progress of team members, client meetings, milestones reviews, etc. Based on these activities, various status reports are created, which are shared with the stakeholders as well. Manage actions to closure: Based on the progress of the project, it is important to take corrective actions to get control over the progress of the project plan.  These corrective actions are then tracked by the Project Managers till the project closure or until the progress is under control. Why Project monitoring? Project monitoring aids various purposes. It brings out the problems which occur or which might occur during the implementation of the project and which demands solutions for smoother progress in the project. Effective monitoring helps in knowing if the intended results are being achieved as planned, what actions are needed to achieve the intended results during the project execution, and whether these initiatives are creating a positive impact towards the project execution. To assess the project results: To know how the objectives are being met and the desired changes are being met. To improve process planning: It helps in adapting to better contextual and risk factors which affect the research process, like social and power dynamics. To promote learning: It will help you learn how various approaches to participation influences the outcomes. To understand stakeholder’s perspectives: Through direct participation in the process of monitoring and evaluation, learn about the people who are involved in the research project. Understand their values and views, as well as design methods to resolve conflicting views and interests. To ensure accountability: To assess if the project has been effectively, appropriately and efficiently executed, so that they can be held accountable. 3 Ways to Track and Re-Plan a Project It is said that projects never go according to what we have planned. Hence, one must be ready to make any amendments as needed. You can also opt for the following three-step approach: Check and understand the progress of the project: Before starting to re-plan your project, you should be sure of the current state and status of the work. Setting up a meeting for the whole team together to get to know about the updates of the current work, upcoming tasks and issues will be beneficial. Also, recognize the important milestones in this meeting. Search for and Manage Exceptions: Stay on a look-out for exceptions like risks, issues and change requests. Open issues will have to be resolved so that roadblocks can be removed, and a risk mitigation plan will have to be developed. Re-plan the project: You have an idea of how to re-plan the project. The following steps will help you do so: Keep the important project documents updated, which includes the project charter. Share the new plan with the shareholders. As per the demand, re-assign the work. Communicate with the team members regarding the new assignments and send automated reminders to them. As required, make changes on the project site with the updates reports and dashboards. Project Monitoring with KnightSpear’s AI Work Coach Isabella KnightSpear has a practical way of helping project managers to monitor their projects and team’s performance. With the help of Isabella, KnightSpear’s AI work coach with machine learning capability, the information you need for project monitoring is handed over to you so you can spend less time gathering and interpreting data and more time taking action instead. Isabella, the KnightSpear’s AI-enabled chat-box work coach, can process data within the app. Accordingly, they respond to the project managers with reports and suggestions on how they can manage tasks and keep his/her team engaged. Here are some ways by which Isabella helps you with project monitoring. Real-time monitoring of team performance With automated task monitoring, Isabella can monitor how everything is going, including what the team is working on, which team members are stuck on a task or what other tasks need to be done to move forward with the project. Regular status and progress reports Isabella provides the duration summary of a task. It displays the amount of time the assignee has spent on a task and predicts how much more is needed to complete the entire project so you can identify existing issues and make timely adjustments to get things back on track. Providing recommendations and suggestions Isabella can estimate the percentage of project success or failure. She can also predict the probability of tasks going overdue or missing its deadline and provide valuable advice on how you can get the team to work together to prevent this from happening. Ensuring that recommended actions are implemented It’s important that the team is clear if there are any changes to the project plan. Isabella can remind the team of any over dues, hanging tasks and issues that need quick resolution so you can drive your team to the direction you are planning to take. In conclusion, project monitoring is important in making the project management plan work to meet your project objectives. It is a part of the project and project management, not an addition to it. Given the data about the team, the project and the prediction of overdue, project managers can customize the project plan and address issues before they happen. With project monitoring, you can identify the most efficient way to manage your resources and continually assess your project status, so you can ensure your project success.
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How Important Is Project Monitoring And How Do We ...

Project Monitoring plays a vital part in project m... Read More