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Am I Eligible to Get PMP® Certified? - A Complete Checklist of PMP Exam Prerequisites

Doesn’t this question sound familiar? Your quest for PMP® certification begins with this question and it is also an important piece of information for every PMP® aspirant. The Project Management Professional (PMP)® is the most important certification for project managers across all industries. It is a truly global certification which allows you to lead projects almost in every country. Further, it enables you to work in any industry by deploying any methodology in any location.But before you begin your PMP® journey you need to meet certain education and experience requirements to meet the standards set by PMI in order to appear for your PMP® exam. The experience requirement shows your soft skills to sit for the PMP® exam and the educational requirements show that you have enough theoretical background to manage a project. However, your experience requirement for PMP® changes depending on the educational requirement which you satisfy. This blog will answer all your queries about the eligibility requirement for PMP® certification.The eligibility requirements for PMP®A salary survey conducted by the Project Management Institute (PMI) shows that PMP® certified project managers tend to earn more compared to their non-certified counterparts. PMP® certification warrants a certain level of knowledge on the project management area. The reason that companies and organisations give high credit to PMP® certification compared to other certificates in the industry because PMI has a very strict application and audit process for relevant education and experience requirements that one needs to be PMP® certified.As the employer has high regards for the certification, once you show a PMP® certification in your resume he or she will that you have met the strict PMP® certification requirements which proves a certain level of practice and knowledge on project management. It is not easy for someone to sit and pass the PMP® certification exam.If you are wondering about where can you check for these requirements then you will find all the criteria set by PMI for taking the PMP®  exam in the PMP® Credential Handbook. You can download the free version of this handbook from PMI's Website. It will help you to know everything about PMP® certification, who is eligible to apply, and how to go about applying. The eligibility requirements for taking the exam are as follows:You should hold a bachelor’s degree or the global equivalent with at least three years of project management experience. The three years of experience is expected to be comprised of 4,500 hours which you have spent directing and leading projects and 35 hours of project management education.In case, you don’t have a four-year degree, you need to have a secondary diploma (high school or global equivalent) with at least project management experience of 5 years. The five years of experience should comprise of 7,500 hours which you have spent directing and leading projects and project management education of around 5 hours.Need more clarity on the eligibility criteria? Then the following chart will surely help you to clarify your doubts.Eligibility RequirementFour-year degree or global equivalentSecondary degree or global equivalentYears of Project Management Experience3 Years (36 months)5 Years (60 months)Hours Leading & Directing Projects4,500 Hours7,500 HoursHours of Project Management Education35 Hours35 HoursMeet the 35 contact hours Project Management Education Requirement for PMP®You need to match one of the eligibility requirements which is required for you to appear for your PMP® certification exam. But it is also important for you to complete 35 hours of Project Management Education in order to fulfill the eligibility requirement to sit for the PMP® exam.You must be wondering about how can you earn the 35 hours of Project Management education requirement. You can enroll in a PMP® certification training to earn the same. These training also help you to prepare for your PMP® exam and get proper support from the experts to clear your PMP® exam at one shot.Acceptable experiences to be eligible for PMP® examThe experiences mentioned by you in your application should cover all the five processes as mentioned in the PMBOK® Guide. But you should keep in mind that it is not necessary for all of these processes to be in one single project. You can find a full list of acceptable tasks, knowledge, and skills in PMI’s PMP® Examination Content Outline. Few of the tasks that you might be performing and which would be acceptable are as follows:You should define the high-level scope of the project based on the requirements of business and compliance to meet the customer project expectations.Obtain approval to execute the project by presenting the project plan to the key stakeholders (if required).Achieve the project deliverable within the schedule and budget by executing the tasks as defined in the project plan.Get feedback from the stakeholders by communicating the project status to ensure that the business needs are aligned to the project aligns.Work with the customer and the sponsor to obtain final acceptance of the project deliverable to confirm that project deliverables and scope were met.Ways to gather the required experienceYou need to meet the PMP® experience requirement to be eligible in order to gain PMP® certification. But how can you gather enough experience? As discussed, you need to earn experience of 4,500 to 7,500 hours of directing and leading projects depending on your educational qualification.The following ideas can help you to overcome this obstacle:Full-time Project ManagersIf you are working as a Project Manager or in a similar position which gives you a full-time opportunity to lead and direct projects, then it’s easy. If you don’t have enough hours then you can go ahead with what you are doing and with time you will gather the required number of hours. If you are not a full-time Project ManagerDon’t have enough hours to meet the required experience eligibility? It even gets trickier when you are not in a role which gives you an opportunity to direct or lead projects. If you are not managing projects at all or managing projects part-time, you are collecting hours of experience at a slower rate compared to a full-time project manager. You can increase the rate in the following ways:By changing your roleYou can increase the amount of time spent on managing projects using the most effective solution, i.e. by changing your role. You can go for a wider discussion about your career development with your employer by stating clearly that you would like to provide more value to your employer by directing and leading projects.If you get an opportunity to become a full-time project manager then you are on your way to collect the required hours as soon as possible. By changing your companyIn case you are not getting an opportunity to shift to a different kind of responsibility in your current company then you should change the company you are working for. You might find a suitable opportunity to negotiate better terms and conditions than you are having in your current company. This will surely allow you to speed up the process of earning the required hours of experience in order to meet the PMI eligibility requirement.VolunteeringYou can always check for volunteering opportunity with your local PMI chapter which would also expose you to additional benefits. This will also provide you with more and better networking opportunities at the same time. You can earn the required experience hours through volunteering.Is PMI Membership Mandatory for me to get PMP®  certified?This is another question that you tend to ask while beginning your PMP® journey. You don’t have to be a PMI member in order to appear for your PMP® certification exam. But there are surely a few benefits which you can reap from your PMI membership. The benefits are as follows:As a PMI member, you can receive a significant discount on your PMP® exam application fee. Once you become a PMI member, you will realise that the cost of membership is comparatively lesser than the discounts which you get.You get access to a free PDF copy of the PMBOK Guide as a PMI member which is an important resource to prepare and pass your exam.Moreover, many local PMI chapters offer discounts on their PMP® exam preparation workshops to PMI members.PMP® certification costApart from the above-mentioned information about the eligibility requirements, there are certain costs related to PMP® exam. We can divide the cost of PMP® certification into the cost of PMP® certification training and the PMP® exam fee. But there is another hidden cost related to it which you should be aware of. This is the cost of the time which you will spend while studying for the PMP® certification exam. Let’s try to understand these costs in detail.Cost of 35 hours of Project Management TrainingYou are expected to meet certain eligibility criteria before appearing for the PMP Certification exam. Apart from other eligibilities, it is necessary for you to attend at least 35 hours of project management course. So, the major question which arises here is that how much do these certification courses cost?The cost of PMP® certification training varies based on the type of training which you are willing to take. Mostly, you need to make a choice between PMP® certification classroom training and online PMP® certification training. Also, the cost of your training depends on the country you are located. Usually, the cost of PMP® certification training ranges between $500 to $2,000.  The following chart will give you a clear idea about the cost of PMP® certification classroom training across other countries:CountriesPrice of classroom trainingAmerica, Canada, Australia$1,500South America (Brazil, Chile etc.)$600China, India$500European Countries$1,200Arabian Countries$2,000Exam Preparation TimeAs a busy professional, the time you spend for your project management education might cost you your precious leisure time. But you can save your time by opting for a self-paced online PMP certification training cost. For instance, you can plan to spend 5 to 6 hours a week to study in order to pass your PMP® exam. The duration of your training will certainly depend on your dedication, professional experiences, and your background in project management.  PMP®  Exam FeeOnce you are done with your 35 hours of project management education, you need to take your PMP® exam in a Prometric test center. You need to schedule your exam date in the nearest Prometric test center after PMI accepts your application. The PMP® certification exam fee can be brought down by becoming a PMI member.You can also get a free copy of PMBOK® by becoming a PMI member. Other than that, there are numerous other benefits which you can reap from your PMI membership.To sum up, the cost of PMP® certification depends on the course you decide to take. Your total PMP® certification cost will be nearly $750 if you choose to get your project management education through an online course. You can also continue preparing with a PMP® certification classroom training by spending around $1,700 including the exam fee.ConclusionThis blog will surely help you to understand the eligibility requirements to sit for your PMP® certification exam and the ways to attain them. This information will help you to prepare to begin your PMP® certification journey by fulfilling the required educational qualification and work experience. Further, the PMP® certification cost is a really essential piece of information when you plan to begin your PMP® certification journey.Earn the required experience hours by changing your role or volunteering with your local PMI chapter. Wish you all the best for your PMP® journey!
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Am I Eligible to Get PMP® Certified? - A Complete Checklist of PMP Exam Prerequisites 7710
Am I Eligible to Get PMP® Certified? - A Complete Checklist of PMP Exam Prerequisites

Doesn’t this question sound familiar? Your quest for PMP® certification begins with this question and it is also an important piece of information for every PMP® aspirant. The Project Management Professional (PMP)® is the most important certification for project managers across all industries. It is a truly global certification which allows you to lead projects almost in every country. Further, it enables you to work in any industry by deploying any methodology in any location.

But before you begin your PMP® journey you need to meet certain education and experience requirements to meet the standards set by PMI in order to appear for your PMP® exam. The experience requirement shows your soft skills to sit for the PMP® exam and the educational requirements show that you have enough theoretical background to manage a project. However, your experience requirement for PMP® changes depending on the educational requirement which you satisfy. 

This blog will answer all your queries about the eligibility requirement for PMP® certification.

The eligibility requirements for PMP®

A salary survey conducted by the Project Management Institute (PMI) shows that PMP® certified project managers tend to earn more compared to their non-certified counterparts. PMP® certification warrants a certain level of knowledge on the project management area. The reason that companies and organisations give high credit to PMP® certification compared to other certificates in the industry because PMI has a very strict application and audit process for relevant education and experience requirements that one needs to be PMP® certified.

As the employer has high regards for the certification, once you show a PMP® certification in your resume he or she will that you have met the strict PMP® certification requirements which proves a certain level of practice and knowledge on project management. It is not easy for someone to sit and pass the PMP® certification exam.

PMP eligibility requirements


If you are wondering about where can you check for these requirements then you will find all the criteria set by PMI for taking the PMP®  exam in the PMP® Credential Handbook. You can download the free version of this handbook from PMI's Website. It will help you to know everything about PMP® certification, who is eligible to apply, and how to go about applying. The eligibility requirements for taking the exam are as follows:

  • You should hold a bachelor’s degree or the global equivalent with at least three years of project management experience. The three years of experience is expected to be comprised of 4,500 hours which you have spent directing and leading projects and 35 hours of project management education.
  • In case, you don’t have a four-year degree, you need to have a secondary diploma (high school or global equivalent) with at least project management experience of 5 years. The five years of experience should comprise of 7,500 hours which you have spent directing and leading projects and project management education of around 5 hours.

Need more clarity on the eligibility criteria? Then the following chart will surely help you to clarify your doubts.

Eligibility Requirement

Four-year degree or global equivalent

Secondary degree or global equivalent

Years of Project Management Experience

3 Years (36 months)

5 Years (60 months)

Hours Leading & Directing Projects

4,500 Hours

7,500 Hours

Hours of Project Management Education

35 Hours

35 Hours

Meet the 35 contact hours Project Management Education Requirement for PMP®

You need to match one of the eligibility requirements which is required for you to appear for your PMP® certification exam. But it is also important for you to complete 35 hours of Project Management Education in order to fulfill the eligibility requirement to sit for the PMP® exam.

You must be wondering about how can you earn the 35 hours of Project Management education requirement. You can enroll in a PMP® certification training to earn the same. These training also help you to prepare for your PMP® exam and get proper support from the experts to clear your PMP® exam at one shot.

Acceptable experiences to be eligible for PMP® exam

The experiences mentioned by you in your application should cover all the five processes as mentioned in the PMBOK® Guide. But you should keep in mind that it is not necessary for all of these processes to be in one single project. You can find a full list of acceptable tasks, knowledge, and skills in PMI’s PMP® Examination Content Outline

Few of the tasks that you might be performing and which would be acceptable are as follows:

  • You should define the high-level scope of the project based on the requirements of business and compliance to meet the customer project expectations.
  • Obtain approval to execute the project by presenting the project plan to the key stakeholders (if required).
  • Achieve the project deliverable within the schedule and budget by executing the tasks as defined in the project plan.
  • Get feedback from the stakeholders by communicating the project status to ensure that the business needs are aligned to the project aligns.
  • Work with the customer and the sponsor to obtain final acceptance of the project deliverable to confirm that project deliverables and scope were met.

Ways to gather the required experience

Full time project manager and non null time project manager

You need to meet the PMP® experience requirement to be eligible in order to gain PMP® certification. But how can you gather enough experience? As discussed, you need to earn experience of 4,500 to 7,500 hours of directing and leading projects depending on your educational qualification.

The following ideas can help you to overcome this obstacle:

  • Full-time Project Managers

If you are working as a Project Manager or in a similar position which gives you a full-time opportunity to lead and direct projects, then it’s easy. If you don’t have enough hours then you can go ahead with what you are doing and with time you will gather the required number of hours. 

  • If you are not a full-time Project Manager

Don’t have enough hours to meet the required experience eligibility? It even gets trickier when you are not in a role which gives you an opportunity to direct or lead projects. If you are not managing projects at all or managing projects part-time, you are collecting hours of experience at a slower rate compared to a full-time project manager. You can increase the rate in the following ways:

  • By changing your role

You can increase the amount of time spent on managing projects using the most effective solution, i.e. by changing your role. You can go for a wider discussion about your career development with your employer by stating clearly that you would like to provide more value to your employer by directing and leading projects.

If you get an opportunity to become a full-time project manager then you are on your way to collect the required hours as soon as possible. 

  • By changing your company

In case you are not getting an opportunity to shift to a different kind of responsibility in your current company then you should change the company you are working for. You might find a suitable opportunity to negotiate better terms and conditions than you are having in your current company. This will surely allow you to speed up the process of earning the required hours of experience in order to meet the PMI eligibility requirement.

  • Volunteering

You can always check for volunteering opportunity with your local PMI chapter which would also expose you to additional benefits. This will also provide you with more and better networking opportunities at the same time. You can earn the required experience hours through volunteering.

Is PMI Membership Mandatory for me to get PMP®  certified?


This is another question that you tend to ask while beginning your PMP® journey. You don’t have to be a PMI member in order to appear for your PMP® certification exam. But there are surely a few benefits which you can reap from your PMI membership. The benefits are as follows:

  • As a PMI member, you can receive a significant discount on your PMP® exam application fee. Once you become a PMI member, you will realise that the cost of membership is comparatively lesser than the discounts which you get.
  • You get access to a free PDF copy of the PMBOK Guide as a PMI member which is an important resource to prepare and pass your exam.
  • Moreover, many local PMI chapters offer discounts on their PMP® exam preparation workshops to PMI members.

PMP® certification cost

Apart from the above-mentioned information about the eligibility requirements, there are certain costs related to PMP® exam. We can divide the cost of PMP® certification into the cost of PMP® certification training and the PMP® exam fee. But there is another hidden cost related to it which you should be aware of. This is the cost of the time which you will spend while studying for the PMP® certification exam. Let’s try to understand these costs in detail.

  • Cost of 35 hours of Project Management Training

You are expected to meet certain eligibility criteria before appearing for the PMP Certification exam. Apart from other eligibilities, it is necessary for you to attend at least 35 hours of project management course. So, the major question which arises here is that how much do these certification courses cost?

The cost of PMP® certification training varies based on the type of training which you are willing to take. Mostly, you need to make a choice between PMP® certification classroom training and online PMP® certification training. Also, the cost of your training depends on the country you are located. Usually, the cost of PMP® certification training ranges between $500 to $2,000.  

The following chart will give you a clear idea about the cost of PMP® certification classroom training across other countries:

CountriesPrice of classroom training
America, Canada, Australia$1,500
South America (Brazil, Chile etc.)$600
China, India$500
European Countries$1,200
Arabian Countries$2,000
  • Exam Preparation Time

As a busy professional, the time you spend for your project management education might cost you your precious leisure time. But you can save your time by opting for a self-paced online PMP certification training cost. 

For instance, you can plan to spend 5 to 6 hours a week to study in order to pass your PMP® exam. The duration of your training will certainly depend on your dedication, professional experiences, and your background in project management.  

  • PMP®  Exam Fee

Once you are done with your 35 hours of project management education, you need to take your PMP® exam in a Prometric test center. You need to schedule your exam date in the nearest Prometric test center after PMI accepts your application. The PMP® certification exam fee can be brought down by becoming a PMI member.

You can also get a free copy of PMBOK® by becoming a PMI member. Other than that, there are numerous other benefits which you can reap from your PMI membership.

To sum up, the cost of PMP® certification depends on the course you decide to take. Your total PMP® certification cost will be nearly $750 if you choose to get your project management education through an online course. You can also continue preparing with a PMP® certification classroom training by spending around $1,700 including the exam fee.

Conclusion

This blog will surely help you to understand the eligibility requirements to sit for your PMP® certification exam and the ways to attain them. This information will help you to prepare to begin your PMP® certification journey by fulfilling the required educational qualification and work experience. Further, the PMP® certification cost is a really essential piece of information when you plan to begin your PMP® certification journey.

Earn the required experience hours by changing your role or volunteering with your local PMI chapter. Wish you all the best for your PMP® journey!

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KnowledgeHut is a fast growing Management Consulting and Training firm that is a source of Intelligent Information support for businesses and professionals across the globe.


Website : http://www.knowledgehut.com/

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PRINCE2® Roles and Responsibilities [Major & Minor Roles explained]

A project is run by a team and without one, it won’t even begin or complete. When a team is finally formed, they would then have to formulate a plan and act on the same to complete the project. Thus, it becomes an issue of great importance that the members in the team associated with a particular project are aware of what they have to do, what they can expect from others as well as their team members, to whom they have to report their work, and who shall do the brainstorming and decision-making, and this article focuses on providing answers for these questions. Hence, this principle defines the roles and responsibilities of everyone who is associated with the project, from the very beginning till the closure of the project.PRINCE2® clearly suggests that a project should have well-defined, distributed and agreed roles and responsibilities among the entire team undertaking the project. It is important for an organization to distinctly identify these roles and responsibilities to enable its structure that deals with Business, User and Stakeholder interests to function properly and effectively.PRINCE2® ORGANIZATION THEMEThe organization theme is responsible for defining and authorizing the accountability and responsibilities, that form the structure of a project.PRINCE2® assumes that there will be a customer responsible for specifying the desired result and then purchasing the project. Similarly, a supplier will also be present to provide the resources and skills needed to deliver the desired results. Thus, it is safe to say that  PRINCE2® is based on a customer/supplier environment.One major feature of PRINCE2® is that all the projects should have a defined organizational structure that will ultimately bring together the various parties and teams for the common aspirations of the project. It further enhances the effectivity of project governance and decision making.These are the components of a successful project management team under the organization theme:1. Representation of all the three major stakeholders as listed in PRINCE2®, a project consists of three major stakeholders which are the Business Sponsors, Users, and Suppliers.Business Sponsors are responsible for ensuring that the product or service offers value for money and is of high-quality standards.Users represent the consumer aspects, they will use the final finished products and services, and are the ones receiving the benefit of those products and services.Suppliers are responsible for providing the basic material and resources, raw or tailored and supplying proper knowledge and experience to the project. They are the producers, producing the finished products according to the designed project plan.This particular principle clearly states that the three major stakeholders must be correctly represented in the Project Management Team and in the Project Board as they act as the three staunch pillars that support and drive the project further ahead. Every successful project team must have a proper Business, User, and Supplier stakeholder representation.An effective project team should have defined responsibilities for directing, managing and delivering the project. These three processes paired up with accountability are the key components of a project and thus require accurate and proper distribution of responsibilities.Another component of a successful project team is the regular and continuous reviewing of various project roles assigned to the members throughout the project.The final component is to come up with an effective strategy for properly managing the communication flows that the project team must maintain to/from the external key stakeholders.It is a common understanding that the senior management board will be under a lot of workload and cannot supervise the day-to-day development of the project. Hence, the board issues certain responsibilities to certain individuals or a group of individuals, such that the direction and management of the project is separated from the delivery of the project’s outputs and results. It is done by using the principle of Management by Exception.The structure that eventually forms comprises of four levels, where Corporate level is outside the project borderlines:Corporate: It is responsible for:Commissioning the project in the first placeAppointing the Project Executive  Defining the project level tolerances to be followed by the project boardDirecting: It is undertaken by the project board, which is responsible for:Overall direction and supervision of the projectAccountable for the project’s successThey approve all the major plansThey approve completion of each stageThey authorize the start of the next stageCommunicating with the stakeholdersAuthorizing any deviation that exceeds the project level tolerancesManaging: Project Manager comes under this level and is responsible for:The day-to-day management of the project within the parameters set by the project boardTo make sure that the products are being delivered according to the time, cost, quality, scope of risk and benefit objectivesDelivering: Team Managers come under this level and are responsible for:Delivering the project’s products with the desired quality standards and within a specified time frame and costTo summarize these components, we can conclude that each project should have direction, management, control and communication within its structure and project team for providing better and fruitful outcomes.THE PREDEFINED ROLES IN A PROJECTThe PRINCE2® methodology is based on processes and division of stages for improved performance. It also brings along a series of defined roles with specific tasks designated to them. The predefined roles in a project based on a PRINCE2® environment are:Project Board - It is a group of professionals that includes :Executive: The executive has the custody of the business case and is the person ultimately taking responsibility for the project.Senior User: This position can be held by an individual or a group of professionals. Their primary objective is to represent the demands of the final user.Senior Supplier: This position can also be assigned to one or more individuals. Their responsibility is to ensure the representation of the interests of the suppliers.Project Assurance: The primary goal of Project Assurance is to make sure that the interests of the stakeholders are met.Change Authority: They are responsible for deciding the major change requests on behalf of the Project Board.Project Manager: The person responsible for undertaking the day-to-day supervision of the project on behalf of the Project Board.Project Support: It is the body responsible for assisting the Project Manager in the Project Management tasks and duties.Team Manager: This position can be assigned to one or more professionals that ensure the quality and other elements of production in the various teams that focus on a particular skill or knowledge from various departments.1. Roles Associated with the Project BoardThe project board represents the direction level of the project and consists of the following roles : a. The Executive: The executive actually owns the business case and his role is that of a business-oriented leader who is ultimately accountable for the project. The executive also has the authority of delivering the final words and decisions that are taken in the project. Thus, the project board doesn’t demonstrate any signs of democracy and equal decision-making rights.The executive is appointed by the corporate of programme management, he is the one responsible for the project with additional support from the Senior User and Senior Supplier. The executive is also responsible for designing and appointing the project management team, including the rest of the project board and also appoints the project manager b. The Senior User: It represents the final user’s requirements in the board. It specifies the needs of the user that will use the finished product or service and also establishes communication between the project management team and the users, and ensuring that the products will cater to the needs of the users, especially the quality of the product or service and ease of use. It also supplies benefits information for the Benefit Review Plan. c. The Senior Supplier: It represents the interests of the supplier. It represents the interests of those designing, developing, facilitating and implementing the project’s product and services, they provide supply to the project and make sure that only the right tools, people, equipment and expertise are in place. They also ensure that the product meets the expected criteria including the quality criteria.   Only one person can be the executive, but both the other two roles i.e the senior user and the senior supplier can be assigned to one or multiple individuals.Associated DutiesThe project board is responsible for holding accountability for the success and the failure of the project.Another duty is to provide unified direction to the project and the respective Project Manager.The project board also provides the resources and also authorizes funds utilized in the project.They should also provide additional visible and continuous support and assistance to the Project Manager.They ensure that there is effective communication within the project team and with external stakeholders.In real life, there are many organizations that have a project board that is incapable of handling projects or is either inexperienced or not at all interested in the project itself. This is a serious issue and a major drawback that could sabotage the entire project and the team associated. Henceforth, a great project board is a must to ensure that the direction is on point and effective. 2. The Project Assurance RoleIt is the responsibility of the Project Board to ensure that the project performs well and the products/services are produced, this is known as the Project Assurance. The board usually checks it directly through the Project Manager. But in large projects, many of the board members are busy with their respective tasks. Thus, the board can delegate this responsibility to someone else. The basic method is to double-check the information and this is called Project Assurance.It monitors the performance of the project and provides assistance to the Project Manager by giving insights on corporate-related issues. That’s how the board uses its Project Assurance responsibility to ensure that everything is going according to plan and the Project Manager is up to date with corporate regulations.Different board members have their respective Project Assurance responsibilities. For example:The Executive is responsible for Business Assurance (Business Value)The Senior User is responsible for the User AssuranceThe Senior Supplier is responsible for the Supplier’s Assurance 3. The Change Authority Role The responsibilities associated with the Change Authority are as follows:This role lies under the Project Team Management.The Project Board may decide if an individual should be appointed or an entire group is required to undertake this role.The primary objective of  Change Authority is to review the requests for change or the off-specifications related to the project.The Change Authority is also capable of delegating responsibility to a number of levels depending on the intensity and the complexity of the change.Asperity of Change RequestDecided ByLevel 1Project Support / Help DeskLevel 2Project ManagerLevel 3Change AuthorityLevel 4Project BoardLevel 5Corp / Programme ManagementIf smaller changes are expected in a project then the Project Board can handle them. But when many major changes are expected then it is more efficient to use a separate Change Authority group.A separate Change Authority group simplifies the change process and saves the Project Board from all the hassle. 4. The Project Manager RoleThe Project Manager role has the following impact on the project:Their primary objective is to manage the project on a daily basis. Their main focus is on the day-to-day progress of the project.This particular position of a Project Manager can never be shared and only one is appointed for a particular project.The Project Manager runs and supervises a project on behalf of the Project Board within a few specified constraints and collaborates throughout the project with the Project Board and the Project Assurance.In the case of PRINCE2®, it is usually preferred that the Project Manager belongs to the customer side.The Project is also responsible for running all the principal processes except Directing a Project Process (DP).The Project Manager is responsible for the Project Support and assistance and also the Team Managers.In several smaller projects, where there are no Team Managers, the Project Manager can manage the team members directly. Additionally, in cases where there is project support, the support task is completely on the shoulders of the Project Manager.5. The Team Manager RoleThe role of a Team Manager is actually optional and not necessary in smaller projects. The role  of a Team Manager only comes into the scene if:The Project is quite huge and requires a lot of members. Thus, a number of Team Members would be required to manage and supervise several teams from different departments and expertise.Team Managers are usually required for a specific skill, skillset or knowledge of the products to be produced. For example, a project requires an individual with great expertise of JAVA to provide assistance in handling and developing the applications or programs or researching on a particular product.They are also the need of the hour when the project is affected by geographical reasons. The project might include remote teams that provide assistance from remote locations, then that particular remote team is managed by a Team Manager.If the project is using an external company, then it would be easier to coordinate with the Team Manager rather than all the team members directly and individually.6. The Project Support RoleThe project support role offers the following services to the project:The Project Support provides administrative services to provide assistance to the Project Manager in the form of filing, distributing documents, adding documents to an IT System, etc.Project support also advises and offers guidance regarding the use of project management tools and configuration management.The Project Support also provides additional assistance in planning and risk management. For example, keeping the planned documents up to date and also highlighting what has been completed and what aspects of the projects are delayed.The prominent responsibility of the Project Support is Configuration Management and following the guidelines under the Configuration Management Strategy Document: it is one of the four strategy documents formulated at the beginning of the project.The responsibility of the Project Support is under the authority of the Project manager. To put forward in simple words, the Project Manager is responsible for the administrative duties associated with the project. Therefore, this role is not optional, however, the Project Manager can delegate this responsibility to another person or group.In a case, where the Project Manager is unable to delegate this role to someone else, it is the responsibility of the Project Manager to assume the role of the Project Support. This is the reason why we see many Project Managers working late in the evening and doing overtime. As they are trying to catch up on their administrative tasks and keep forgetting to plan all this in their normal working hours.STAGE-WISE MANAGEMENTA great way of handling a big and chunky task or project is to divide it into smaller and manageable fragments. This is the same methodology implemented in the PRINCE2® method of project management. But, instead of chunks or fragments, in PRINCE2® a different terminology is used, i.e. stages - Management Stages. The PRINCE2® methodology focuses on running and operating a project under a planned and controlled environment through a stage by stage basis.These stages are separated and decided by the Project Board on the basis of Decision Points. After the completion of each stage, the Project Board assesses the performance of the previous stage, analyzes the plans for the next stage, and ultimately decides whether to proceed to the next stage or not. The higher the number of stages, the more control is possessed by the Project Board, but it also increases their workload. Fewer stages in a project require less amount of work from the Project Board which indicates that the Senior Management will have less control over the project.  The division of a project into stages has some advantages as mentioned below:It allows the project to be divided into smaller and simpler fragments that can be easily managed.It leads to a high-level plan for the project and a very detailed Stage Plan.It also incorporates learning from the previous stages while devising a plan for the upcoming stages.There should be a minimum of two management stages in a project under a PRINCE2® project environment:The Initiation StageThe Management StageThe Closing a Project process is the last part of the second stage in a two-stage project.In this manner a particular PRINCE2® project is controlled, managed, and monitored on a stage by stage basis.
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PRINCE2® Roles and Responsibilities [Major & Mino...

A project is run by a team and without one, it won... Read More

Why should I Study PRINCE2®?

What is PRINCE2®?PRINCE2® or Projects IN Controlled Environments is a process-based methodology for project management. It is used widely by the UK Government and is used and recognized in the private sector, in the UK and internationally. The domain is in the public domain and it provides non-proprietorial practice guidance on project management. It was established by the Central Computer and Telecommunications Agency or CCTA in 1989. It was primarily based on PROMPT, created in 1975 by Simpact Systems Ltd and adopted in 1979 by CCTA as a standard that can be used by Government information system projects.History of PRINCE2®When it was launched in 1989, it superseded PROMPT effectively within the Government projects. PRINCE® is in the public domain and its copyright is with the Crown. PRINCE2® came into existence in 1996 and it has contributed by a consortium of 150 European organizations. Since then, PRINCE2® has gained immense popularity and presently it is a de-facto standard in several UK Government departments for project management and across many United Nations systems too. After it was revised in 2009, this acronym was altered to Projects IN a Controlled Environment. After PRINCE2® was launched in 1996, it went through two major revisions as mentioned below:PRINCE2® 2009’ Refresh in 2009PRINCE2® 2017’ Update in the year 2017PRINCE2® is a project management method used frequently by people and organizations from different industries and sectors. It is flexible, practical, and innovative. Regardless of the project, whether it is constructing a flyover, an advertising campaign, or developing software, PRINCE2® can help you manage all these aspects. It belongs to the public domain and offers the best guidance to manage any project.Key features of PRINCE2®Following are the key features of PRINCE2®:It is a non-proprietary methodology.It offers the most widely used approaches to manage projects.As it is broad, it can be used in all kinds of assignments.This is accomplished via the management properties of project work.It is based on customer/supplier setting. It ensures that there is a client with a desired product/result who can also pay for its development along with a vendor who can offer the necessary resources along with skills.Benefits of PRINCE2®PRINCE2® is a common language used by dealers, consumers, and businesses. Even though it does not comprise of contract management, it provides all the essential boundaries and controls needed for all to work together within any relevant contract. More importantly, it allows your business to concentrate on the right projects, for the right people and at the right time; by creating the beginning of a project and its end depending on the continued existence of a business case. Certified PRINCE2® Training shall improve your skills as a Project Manager. Some of its top benefits are as follows:It is applicable to all projects.It recognizes project accountability.Its product clarifies what can a task provideIts plans are designed sensibly to meet the needs of various levels in an administrative team.It is grounded in ‘management by exception’ framework that ensures economic and efficient use of project management time.It makes sure that its takers concentrate on its ability based on its business objectives.It describes a cost-effective and precise report structure.It ensures that the shareholders are characterized adequately in decision-making and development.It ensures learning and constant improvement in organizations.It enhances steadiness in project work and its ability to reprocess assets.It simplifies the valuation and assurance of project work.Effective project management is a challenge in several organizations all across the globe. With proper training and certification in PRINCE2®, you can guarantee the smooth functioning of your projects that meet your business goals and objectives.Top reasons to study PRINCE2®PRINCE2®, Foundation and Practitioner Certifications are considered among the most popular Project Management Certifications all over the world. There are several reasons to do PRINCE2® certification. Some of the top reasons to do this course are as follows:Build and improve Project management SkillsThe main reason that gives the most obvious advantage: much-improved Project Management skills. With PRINCE2®, you will learn to deploy projects better with more efficient Management skills. You shall learn the terminology, methodology, common systems, framework, and process used by a wide number of project managers and know the skills required to successfully initiate, plan, manage, monitor, and execute projects.It is more of a methodologyUnlike other certifications on Project Management, PRINCE2® puts a wider emphasis on Project Management principles compared to its instruction book along with rigid rules. As a reference guide, it says about the stages and processes of a project along with responsibilities and roles associated with it. It may not mention directly the way to manage the subsequent job in the project, but can make you understand the processes and principles of a project vividly and also the manner to manage them. You will be able to tailor your PRINCE2® projects according to your requirements and oversee the projects that you manage closely.You can start smoothlyWhen you choose a certification, the time to prepare/study, costs involved and disruption that it imposes into your professional life is highly important. It provides a unique advantage, which you may begin by preparing for its Foundation exam. It means that you will be able to do an actual Project Management Foundation certification course without spending much time in training or spending lump sum training costs. While doing this certification course, you shall get a complete overview of what you can expect if you were to continue with PRINCE2® Practitioner Certification. This makes the beginning phase of a Project management certification prospect much easier.You shall receive the certificate soonerOnce you have finished the training, you just have to take an examination along with a training provider or take the public exam. There is no complicated registration process and no time-consuming matter audit process. The certificate gets delivered within a few days after clearing the exam.The certification possesses global recognitionThis certification is recognized globally. It was developed in the public IT sector under the UK government’s supervision. PRINCE2® is a de facto Project Management in several parts of the world. Private and public sector companies and governments all across the globe are using it and its popularity is growing all over the world including Asia, USA, and Africa. AXELOS Ltd is the owner of PRINCE2® certification to manage US Federal Government Projects to support the demand of US organizations. This certification allows you the opportunity to undertake project work on an international level.PRINCE2® certification enhances employment prospectsA PRINCE2® qualification is great for your employment opportunities. It is a world-class product and it is considered a standard methodology for project management. This is the reason why so many companies all over the world look for staff having PRINCE2® certification. According to the AXELOS PRINCE2® survey in 2016, most of the respondents, especially in the Netherlands and Germany consider PRINCE2® highly valuable to their career.You are not restricted to a single industryPRINCE2® is a Project Management and thus it is not limited to any particular organization or industry. You may use it in any kind of industry or organization, or projects of any scale. This will expand your project work areas immensely. You will be able to apply for a job in different industries.Proof of CertificationYou can easily show your proof of certification. PRINCE2® certification holders are entered in official PRINCE2® successful candidate list. You can check this register online. So, when you apply for a job, you do not have to send copies and documents of PRINCE2® certificates. The online register shall confirm that you have completed the examination successfully and shall mention the date too. It can be searched by putting the candidate’s name and number. If an employer or a potential employer desires to check PRINCE2® qualification, you just have to provide him your link and number. This gives you manifold chances of employabilityYou can easily get other certificationsPRINCE2® is a separate project management certification but enjoys global recognition. When you receive this certification, you may get exemptions from appearing in examinations in certain subjects when you study other certifications related to project management.Studying online or in classroomA question that may come to your mind that whether to study this certification course in the classroom or online mode will be suitable? One major consideration is the price of the online course. The cost to gain this certification through classroom training has reduced significantly over the previous few years. To make the classroom training process flexible and accessible, PRINCE2® experts with certification are given approval to coach a certain number of trainees every year.  Nowadays, there are hundreds of certified PRINCE2® practitioners who have passed the exams successfully and are providing classroom facilities.Online PRINCE2® course was once considered to be of lower quality as well as a cheaper study option; however, things have changed in a significant manner with the latest technological developments. Interactive multimedia and high-quality courses are available online that are designed to make your study with fun, engaging, and highly effective. Obvious benefits of studying online are being able to study anytime and from anywhere at your personal pace. Carefully developed online courses are segregated into smaller parts to help memory retention so that you will be able to rewind and go through study material as many times you want which is never possible in classroom mode. You can control the pace you want to learn and study and it shall help you to absorb the course content.With online training, you will not have to worry about your tutor’s presence or the pace at which he/she completes the lessons. Online courses go through quality editing and control measures and therefore they maintain great standards. Highly effective simulators completely prepare you for your examination with confidence. If you require any help, you can contact experienced tutors via email or phone.Employers look for employees who can implement PRINCE2® Project Management with skill and confidence. Classroom training is intensive and online training may help long-term memory retention. The online course is of high quality and costs lower than PRINCE2® classroom coaching. With studying at your own speed and your time, you will be confident when to take the exam and get certified.Why implement PRINCE2® in your company?PRINCE2® is Project Management of International Standard and it is recognized as an international product. Mainly it encompasses several years of best practice of project management and offers an adaptable and flexible approach related to all projects. Some of the reasons to implement it in your organization include the following:A consistent and common approachAn organized and controlled beginning, middle, and end.Constant progress reviews against the plan and also against the business.Assurance that a project shall have a business justification.Flexible decision points.Involvement of stakeholders and management at the right place and right time during the project.Good communication links between the project management, the project, and the remaining organization.A means to share and capture lessons learned.A route to enhance project management skills and the organization’s staff competencies at all levels.According to a survey, it was found that high-performance projects demand PRINCE2® certified project managers. This is indeed advantageous to the directors and managers of a project as well as the organization. as the resources will be used judiciously and business decisions made more effective. Hence, PRINCE2® has become a widely understood and recognized common language to all the project participants.
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Why should I Study PRINCE2®?

What is PRINCE2®?PRINCE2® or Projects IN Control... Read More

The Underlying Idea Behind PRINCE2® Methodology

PRINCE2® stands for Projects in-Controlled Environment. PRINCE2® is a process-based project management methodology that means PRINCE2® certified project management experts are not just projecting implementers but serious planners and contributors whom even the top management of an organization can trust with a whole new project. The original version of PRINCE methodology was updated in 1996-97; so, the new version becomes PRINCE2®. The methodology provides ways to simplify any types of project in several sub-modules so that the project management team can organize and control the whole project systematically.PRINCE2® methodology starts with some basic questionsAs said before, PRINCE2® methodology tries to simplify the project by segregating it into several parts and then integrating each part setting proper logic. The PRINCE2® methodology starts with some basic questions. These questions help to include all visible and invisible matters together:What we have planned to do?What is the expected date of starting the project?What arrangement does this project need?Is it possible to accomplish everything with the current availability of in-house resources or some external help is necessary?How much time the whole project can take?If more time is required, then how much further can it be stretched?What will be the maximum cost of the whole project?These questions form the foundation of a project. Many unknown or primarily suppressed aspects come out one by one while answering these questions. Hence, in the PRINCE2® methodology, a project always starts with these questions. The PRINCE2® methodology attributes a proper structure for every project. It defines it step by step so that everyone involved understands their roles, responsibilities, and limitations. PRINCE2® makes everything logical and organized.The pillars of PRINCE2® FrameworkIt is obvious that an unstructured, uncontrolled project goes nowhere. It destroys an organization’s precious resources and money. These types of unstructured, uncontrolled projects do not finish in time or within the assigned budget. Thus, PRINCE2® methodology provides a framework to channelize the resources, ideas, energy, money, and time. There are three pillars of the PRINCE2® framework:A project should have a planned and controlled start – A project should be well-planned with all the above-mentioned questions answered before starting it.A project should have a planned and controlled middle – While work-in-progress, the project should follow a predetermined path.A project should have a planned and controlled end – When the mission is accomplished it is necessary to reconcile everything systematically.Principles of the PRINCE2® methodologyThe entire PRINCE2® methodology is based on the following principles:Project undertaken should have proper justification with respect to the business: The project should be properly justified at any point in time. The project manager should be optimistic about its benefits and risk ensuring that benefits are always higher than the cost involved.Roles and Responsibilities of every member should be well-defined: All members of the project should know what the project wants from them and how to relate their responsibilities with others.Project is a systematic accumulation of several parts: PRINCE2® methodology breaks a project into several parts and then integrates them as the project demands. Thus, it helps the units to evaluate their success at each stage.Decentralized management: PRINCE2® methodology asked to form a project management board with senior-most managers that would determine the project cost, time, and resources. It then asks to provide the responsibility of the project to the project manager who will manage the project management teams. Each team would have team heads who will report to the project manager.Tailored to meet the project needs: PRINCE2® can be tailored depending on the importance of the project, the budget allocated, resource availability, and time.Project Management Roles in the PRINCE2® methodologyIn a PRINCE2® environment, the project management team needs to work in perfect cohesion. In fact, human resource planning and allocation take a different dimension here. PRINCE2® methodology induces teamwork culture in every part. The greater project management team is segregated into smaller units and each unit remains responsible for only their share of jobs. Again each unit remains linked with several other units that together accomplish the whole job. Some key roles in a PRINCE2® environment are given below:Project board: This remains at the helm of the entire project. The project board comprises of executive, senior user, and senior supplier. The programme or corporate management appoints the executive. This executive bears the responsibility of the project. They get technical support and advice from the senior user and senior supplier. Normally, the executive remains responsible for the development of the project management team. They also develop the Business case and performs a regular audit to ensure the feasibility of the project. The senior user is the representative of all the users who will use the project product. The senior supplier represents those designing, facilitating, and developing the actual project products.The project manager interacts with the project board whenever any important decision is taken or any unanticipated matter arises like the current budget may not be sufficient or a few resources may need some changes, etc. The project manager needs the approval of the project board in all major decisions that are not included in the actual project plan.Project Manager: The project manager organizes and controls the project management team. They develop smaller units as required and appoint unit heads. The project manager draws the whole working plan and delivers responsibilities to the units and individuals. They also provide deadlinesThe Customer: The customer is an individual, group, or corporate body that actually pays for the projectThe User: the user is an individual, group, or corporate body who will use the project products. In some situations, the customer and the user become the same individual, group, or corporate bodyThe Supplier: This is actually a group of professionals whose skills and experience are required to materialize the projectPRINCE2® Project ProcessPRINCE2® strongly advocates planning a project structure and adhering to it unless and until any crisis arises. Following are the essential steps in the PRINCE2® project process:Step 1: The first step in structuring the whole project that includes designing, directing and starting the project. At first, a project mandate is created that narrates the necessity of the project in brief. Once the mandate is established, the project is briefed. The project board is developed and the board members discuss the project on the basis of the brief they receive. They then approve or amend the brief and give their consent. At this point, a project manager is appointed to whom the project board delegates the project responsibility. The project manager designs the blueprint on the basis of a number of parameters such as deadline, the risk involved, budget, scope, quality, and benefits.Step 2: the second step includes control and management. The project manager develops the project team, segregates it in smaller units, assigns responsibility to each unit, and assigns budgets and deadlines. This step is the most important one in the sense that it actually materializes the project and shows the results, i.e. project products are developed in this step. Project manager gives regular updates to the project board that then review the feasibility of the project. As every stage completes, the project manager and project board undertake a feasibility check on the basis of several parameters.Step 3: This is the closing of a project. As the project products are developed, the project manager closes the project by reconciling every single aspect from finance to human resources. The final report is submitted to the project board that then ends the project.PRINCE2® project management supportManaging administrative works is important in any PRINCE2® project management. The project manager needs to deal with several types of documents and they also need to arrange meetings with the team or units as also with the project board. Besides, keeping files updated, arranging computerized files in proper order, data management, reviewing the team’s performance and problems, etc. are important administrative jobs. Project manager generally deals with all these responsibilities single-handed; in some situations, especially when the project is a large one or several projects are taking place simultaneously, the administrative office is established to handle these jobs.Scope of the PRINCE2® methodologyProjects have different levels. Some are extremely complicated with multidimensional aspects, some are multidisciplinary but not so complicated, and some are simple. PRINCE2® is suitable for all as it provides a common language for all stakeholders. PRINCE2® simplifies a complicated project by segregating it as per the requirement and then integrating the segregated parts to obtain the required outcome.Project assurance in the PRINCE2® methodologyIn PRINCE2® environment project assurance is the assessment of a project from independent perspectives. There are three different and independent project assurance views: business’ view, user’s view, and supplier’s view. It is evident that these views represent the independent views of project board members.Business assurance checks the viability of project cost, quality, and deadlines. The user assurance checks whether the users’ requirements and quality are maintained or not. Supplier assurance also called technical assurance checks whether the project is progressing as per the assigned framework. If the project is really big or taking place in more than one place at a time, a project assurance team is formed to obtain independent views of the above-mentioned personnel; otherwise, the responsibility is given to the project board.So, PRINCE2® methodology is designed to manage a project in an organized way. It attributes project structure at the very initial phase of a project and ensures that everyone involved in the project adheres to that structure. PRINCE2® methodology uses common language in every level that enables even novice project members to communicate with others effortlessly or understand their responsibility without much intervention of the unit manager or project manager.
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The Underlying Idea Behind PRINCE2® Methodology

PRINCE2® stands for Projects in-Controlled Enviro... Read More