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Career Opportunities for PMP® Certified Professionals

Are you a Project Manager with a PMP® certification? According to the talent gap analysis of Anderson Economic Group (AEG), the demand for Project Managers is growing faster than demand for workers in other occupations over the next 10 years. Further, the gap analysis points out that the project management-oriented labour force in seven project-oriented sectors is expected to grow by 33%.A PMP® certification will surely take your career to new heights. While working towards earning your PMP® certification, you need to attend webinars and conferences in order to earn certain PDUs to meet the requirements to maintain your certification credentials. These webinars and conferences is a great way to gain a lot of valuable information. The PMP® certification is not just a mere certification, but it is acknowledged as one of the best certifications to get across the board. Many professionals hope to achieve a PMP® certification in order to earn a high salary.How does a PMP® certification help you bag an amazing job?Having a PMP® certification under your belt surely opens the doors to new career opportunities. If you are managing large and complex projects, a PMP® certification helps you to learn how to plan, manage, and monitor progress leading towards meeting your goals with optimized utilization of time and resources. The role of PMP® certification in helping you to grow in your career can be explained as follows:1. PMP® adds more value to your resumeRecruiters tend to give preference to the profiles having a PMP® certification over their non-certified counterparts. If you are a beginner in the field of Project Management, you will add tremendous value to your resume by adding a PMP® certification to your collar. As a veteran, you can take your career to the next level with a PMP® certification.2. Networking opportunitiesGet introduced to the world of certified project managers by becoming a member of your local PMI® chapter. You get an opportunity to learn more about the Project Management industry and create a network with the existing Project Management Professionals (PMP)® by participating in professional meetings organised by PMI® in almost all the major metropolitan cities. These meetings help you to learn about various job opportunities available in the current market.3. Get equipped with the knowledge of a common global languageAcquire proficiency in the global standard language of Project Management by equipping yourself with a PMP® certification in addition to improving your job prospect. PMP® training provides you with a solid and time-tested framework which helps the promotion of effective communication. Adding the proven ability to identify and overcoming the problems within an organisation automatically makes you more preferable to an employer over your non-certified counterpart.4. Certified Project Managers are always in demandCompanies continuously try to identify professionals with the skills and knowledge to handle the projects in the current time, when the methods to handle projects constantly keep changing. It is for this reason that companies look for PMP® certified professionals, and this exactly leads to a high demand for this credential.5. PMP® certification validates your experienceThe employers hold high esteem for the prerequisites that you need to fulfill in order to sit for your PMP® certification exam. The candidates are required to meet a certain level of education and work experience.When a recruiter sees a PMP® certification in your resume, he gets to know that you have worked hard to attain this certification and you possess a substantial amount of quality work experience under your belt to validate your skill.Role of PMP® certification in your jobThere are numerous jobs which require managing large pieces of work as a project management professional who manages projects. Being a PMP® certified professional with the right set of knowledge and skills, you can plan, manage, and monitor the progress of the projects which results in meeting your goals at the right time.You can surely hit your deadlines at the right time by equipping yourself with the project management skills. Apart from it, you can prove to be a resource for an organisation by being a good fit for the team with your technical expertise and qualification.Career opportunities for a Project Management ProfessionalA Project Manager is responsible for the overall delivery of the project right from the execution to the end. He or she is responsible for planning, organising, securing, leading, and controlling the resources in order to achieve specific goals in a particular industry or organisation’s project.Project Managers usually work in the following industries:EngineeringConstructionArchitectureTelecommunicationsComputing.PMP® certification opens your doors to many different careers. Here are a few of the career choices made by PMP® certified professionals:Associate Project Manager: It is an entry-level position in which you work with other project managers in order to oversee a project.Assistant Project Manager: This is another entry-level position where you get the opportunity to work side-by-side with experienced project managers to help accomplish the tasks and learn the ropes of project management.Contract Project Manager: You would not have the same responsibilities as a full-time project manager when you work as a contract project manager. As a contract project manager, you are expected to apply your skills to new situations and work well with strangers.Business Project Manager: This is a corporate position which allows you to work with clients, consult with other business projects, or work with company infrastructure.Information Technology (IT) Project Manager: This position allows you to work with servers, computer, and entire networks, including maintaining and building computer systems.Construction Project Manager: While working as a Project Manager in the construction industry, you are expected to supervise the construction projects.Project Coordinator: This entry-level position focuses on doing lighter tasks like planning and organisation in order to assist the main project managers.Product Manager: This position focuses on a specific product including manufacturing, promotion, and pricing.Software Project Manager: This is a similar position to the IT project manager, but it deals specifically with updating software. You would need to oversee the development and improvement of existing and new software in this position.Tips to become a Project ManagerProject managers are acknowledged as great leaders to prefer diversity and an active lifestyle. Project Management as a career is a vast field of work and you will never get bored being a part of it. Here are a few tips for you to begin your career in Project Management:1. Know your skillsYou can pave the way for your professional growth as a Project Manager by developing the right set of skills. You need to develop your knowledge of project management techniques, processes, tools, frameworks, and get the right soft skills in order to complete a project successfully. You need to be more than a good communicator and leader in order to handle daily challenges in this field. You need to be decisive, accountable, risk taker, and a great multitasker in order to deal with the complex and unpredictable challenges in this field.2. Get certifiedA project management certification equips you with the knowledge in this area in order to explore the various parameters of career opportunities as well as increase your earnings. PMP® certification is acknowledged as the gold standard of all the project management certifications and is acknowledged across all the industries around the world.3. Talk to an expertGet a mentor to guide your career. You need to find a skilled project manager who has patience and time to teach you some tips and tricks to climb the ladder of your project management career.You will surely be able to master project management methods and processes from real-life situations by observing the work of the professional. You can also get the opportunity to work in real projects and get feedback on your contribution in order to improve yourself.4. Be prepared for anythingYou will be in charge of different tasks starting from developing project plans and schedules to conducting training and communicating with stakeholders depending on the project that you are assigned to. You might find yourself shifting from one industry to the other as a Project Manager. However, you can specialize in one field in order to avoid shifting fields.How much can you earn as a Project Manager?As we have already discussed the common career choices made by Project Managers around the world, let’s see how much they earn while working in these designations:DesignationsAverage income in USD (per annum)Associate Project Manager$58,775Assistant Project Manager$58,172Contract Project Manager$79,577Business Project Manager$83,140IT Project Manager$1,342,427Construction Project Manager$86,492Project Coordinator$48,319Product Manager$102,119Software Project Manager$90,152If you are a Project Manager in Informational Technology (IT) who is based in India, you can expect to earn an average annual salary of INR 13,42,427. The average salary of a project management professional might differ according to experience. You will get more clarity on the experience-wise salary of an IT Project Manager in India from the following chart:ExperienceSalary in INR (per annum)Entry-levelINR 5,78,112Mid-careerINR 11,52,937ExperiencedINR 15,10,039Late-careerINR 20,29,286Project Manager skill-wise salaryYour salary as a Project Manager also might vary based on the skills possessed by you. Having a certification won’t suffice to make an employer hire you. You further need to possess a few skills in order to get recruited by your desired employer. The following chart will provide you with a clear idea about the salary which you earn according to your skills:Skills possessed by Project ManagersSalary in USD (per annum)Project Management Skills$72,728Project Coordinating Skills$69,564Oral/Verbal Communication Skills$69,970Client Interaction Skills$70,097Microsoft Office Skills$70,115Budget Management Skills$73,476Strategic Project Management Skills$75,605Process Improvement Skills$72,758Microsoft Project Skills$79,684Quality Assurance/Quality Control Skills$67,368Project Manager - Company-wise salaryCompanies prefer to hire PMP® certified professionals over non-certified professionals. Also, certification helps you to earn more salary across various organisations across the globe. Here are few of the highest-paying companies around the globe:CompaniesSalary in USD (per annum)HCL Technologies$108,879Citi$112,342Cisco Systems$105,000Mahindra Satyam$101,002Cognizant$95,979Wipro$95,814Infosys$94,400Syntel$93,011To wrap it upIn the present market scenario, the demand for Project Management Professionals is still high in comparison to the other professions. In the US, it is predicted that the demand for Project Management Professionals will grow to nearly 700,000 jobs by the year 2020. So, it is good for you to equip yourself with a PMP® certification to be a part of the most demanded professional group.PMP® certification is acknowledged as the gold standard of all the project management certifications across various industries around the globe. Professionals take up this certification in order to add more value to their profiles leading to improvements in their earnings.

Career Opportunities for PMP® Certified Professionals

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Career Opportunities for PMP® Certified Professionals

Are you a Project Manager with a PMP® certification? According to the talent gap analysis of Anderson Economic Group (AEG), the demand for Project Managers is growing faster than demand for workers in other occupations over the next 10 years. Further, the gap analysis points out that the project management-oriented labour force in seven project-oriented sectors is expected to grow by 33%.

A PMP® certification will surely take your career to new heights. While working towards earning your PMP® certification, you need to attend webinars and conferences in order to earn certain PDUs to meet the requirements to maintain your certification credentials. These webinars and conferences is a great way to gain a lot of valuable information. The PMP® certification is not just a mere certification, but it is acknowledged as one of the best certifications to get across the board. Many professionals hope to achieve a PMP® certification in order to earn a high salary.

How does a PMP® certification help you bag an amazing job?

Having a PMP® certification under your belt surely opens the doors to new career opportunities. If you are managing large and complex projects, a PMP® certification helps you to learn how to plan, manage, and monitor progress leading towards meeting your goals with optimized utilization of time and resources. The role of PMP® certification in helping you to grow in your career can be explained as follows:

1. PMP® adds more value to your resume

Recruiters tend to give preference to the profiles having a PMP® certification over their non-certified counterparts. If you are a beginner in the field of Project Management, you will add tremendous value to your resume by adding a PMP® certification to your collar. As a veteran, you can take your career to the next level with a PMP® certification.

2. Networking opportunities

Get introduced to the world of certified project managers by becoming a member of your local PMI® chapter. You get an opportunity to learn more about the Project Management industry and create a network with the existing Project Management Professionals (PMP)® by participating in professional meetings organised by PMI® in almost all the major metropolitan cities. These meetings help you to learn about various job opportunities available in the current market.

3. Get equipped with the knowledge of a common global language

Acquire proficiency in the global standard language of Project Management by equipping yourself with a PMP® certification in addition to improving your job prospect. PMP® training provides you with a solid and time-tested framework which helps the promotion of effective communication. Adding the proven ability to identify and overcoming the problems within an organisation automatically makes you more preferable to an employer over your non-certified counterpart.

4. Certified Project Managers are always in demand

Companies continuously try to identify professionals with the skills and knowledge to handle the projects in the current time, when the methods to handle projects constantly keep changing. It is for this reason that companies look for PMP® certified professionals, and this exactly leads to a high demand for this credential.

5. PMP® certification validates your experience

The employers hold high esteem for the prerequisites that you need to fulfill in order to sit for your PMP® certification exam. The candidates are required to meet a certain level of education and work experience.

When a recruiter sees a PMP® certification in your resume, he gets to know that you have worked hard to attain this certification and you possess a substantial amount of quality work experience under your belt to validate your skill.

Role of PMP® certification in your job

There are numerous jobs which require managing large pieces of work as a project management professional who manages projects. Being a PMP® certified professional with the right set of knowledge and skills, you can plan, manage, and monitor the progress of the projects which results in meeting your goals at the right time.

You can surely hit your deadlines at the right time by equipping yourself with the project management skills. Apart from it, you can prove to be a resource for an organisation by being a good fit for the team with your technical expertise and qualification.

Career opportunities for a Project Management Professional

Career opportunities for a Project Management Professional

A Project Manager is responsible for the overall delivery of the project right from the execution to the end. He or she is responsible for planning, organising, securing, leading, and controlling the resources in order to achieve specific goals in a particular industry or organisation’s project.

Project Managers usually work in the following industries:

  • Engineering
  • Construction
  • Architecture
  • Telecommunications
  • Computing.

PMP® certification opens your doors to many different careers. Here are a few of the career choices made by PMP® certified professionals:

  • Associate Project Manager: It is an entry-level position in which you work with other project managers in order to oversee a project.
  • Assistant Project Manager: This is another entry-level position where you get the opportunity to work side-by-side with experienced project managers to help accomplish the tasks and learn the ropes of project management.
  • Contract Project Manager: You would not have the same responsibilities as a full-time project manager when you work as a contract project manager. As a contract project manager, you are expected to apply your skills to new situations and work well with strangers.
  • Business Project Manager: This is a corporate position which allows you to work with clients, consult with other business projects, or work with company infrastructure.
  • Information Technology (IT) Project Manager: This position allows you to work with servers, computer, and entire networks, including maintaining and building computer systems.
  • Construction Project Manager: While working as a Project Manager in the construction industry, you are expected to supervise the construction projects.
  • Project Coordinator: This entry-level position focuses on doing lighter tasks like planning and organisation in order to assist the main project managers.
  • Product Manager: This position focuses on a specific product including manufacturing, promotion, and pricing.
  • Software Project Manager: This is a similar position to the IT project manager, but it deals specifically with updating software. You would need to oversee the development and improvement of existing and new software in this position.

Tips to become a Project Manager

Tips to become a Project Manager

Project managers are acknowledged as great leaders to prefer diversity and an active lifestyle. Project Management as a career is a vast field of work and you will never get bored being a part of it. Here are a few tips for you to begin your career in Project Management:

1. Know your skills

You can pave the way for your professional growth as a Project Manager by developing the right set of skills. You need to develop your knowledge of project management techniques, processes, tools, frameworks, and get the right soft skills in order to complete a project successfully. You need to be more than a good communicator and leader in order to handle daily challenges in this field. You need to be decisive, accountable, risk taker, and a great multitasker in order to deal with the complex and unpredictable challenges in this field.

2. Get certified

A project management certification equips you with the knowledge in this area in order to explore the various parameters of career opportunities as well as increase your earnings. PMP® certification is acknowledged as the gold standard of all the project management certifications and is acknowledged across all the industries around the world.

3. Talk to an expert

Get a mentor to guide your career. You need to find a skilled project manager who has patience and time to teach you some tips and tricks to climb the ladder of your project management career.

You will surely be able to master project management methods and processes from real-life situations by observing the work of the professional. You can also get the opportunity to work in real projects and get feedback on your contribution in order to improve yourself.

4. Be prepared for anything

You will be in charge of different tasks starting from developing project plans and schedules to conducting training and communicating with stakeholders depending on the project that you are assigned to. You might find yourself shifting from one industry to the other as a Project Manager. However, you can specialize in one field in order to avoid shifting fields.

How much can you earn as a Project Manager?

As we have already discussed the common career choices made by Project Managers around the world, let’s see how much they earn while working in these designations:

Designations
Average income in USD (per annum)
Associate Project Manager
$58,775
Assistant Project Manager
$58,172
Contract Project Manager
$79,577
Business Project Manager
$83,140
IT Project Manager
$1,342,427
Construction Project Manager
$86,492
Project Coordinator
$48,319
Product Manager
$102,119
Software Project Manager
$90,152

If you are a Project Manager in Informational Technology (IT) who is based in India, you can expect to earn an average annual salary of INR 13,42,427. The average salary of a project management professional might differ according to experience. You will get more clarity on the experience-wise salary of an IT Project Manager in India from the following chart:

Experience
Salary in INR (per annum)
Entry-level
INR 5,78,112
Mid-career
INR 11,52,937
Experienced
INR 15,10,039
Late-career
INR 20,29,286

Project Manager skill-wise salary

Your salary as a Project Manager also might vary based on the skills possessed by you. Having a certification won’t suffice to make an employer hire you. You further need to possess a few skills in order to get recruited by your desired employer. The following chart will provide you with a clear idea about the salary which you earn according to your skills:

Skills possessed by Project Managers
Salary in USD (per annum)
Project Management Skills
$72,728
Project Coordinating Skills
$69,564
Oral/Verbal Communication Skills
$69,970
Client Interaction Skills
$70,097
Microsoft Office Skills
$70,115
Budget Management Skills
$73,476
Strategic Project Management Skills
$75,605
Process Improvement Skills
$72,758
Microsoft Project Skills
$79,684
Quality Assurance/Quality Control Skills
$67,368

Project Manager - Company-wise salary

Companies prefer to hire PMP® certified professionals over non-certified professionals. Also, certification helps you to earn more salary across various organisations across the globe. Here are few of the highest-paying companies around the globe:

Companies
Salary in USD (per annum)
HCL Technologies
$108,879
Citi
$112,342
Cisco Systems
$105,000
Mahindra Satyam
$101,002
Cognizant
$95,979
Wipro
$95,814
Infosys
$94,400
Syntel
$93,011

To wrap it up

In the present market scenario, the demand for Project Management Professionals is still high in comparison to the other professions. In the US, it is predicted that the demand for Project Management Professionals will grow to nearly 700,000 jobs by the year 2020. So, it is good for you to equip yourself with a PMP® certification to be a part of the most demanded professional group.

PMP® certification is acknowledged as the gold standard of all the project management certifications across various industries around the globe. Professionals take up this certification in order to add more value to their profiles leading to improvements in their earnings.

KnowledgeHut

KnowledgeHut

Author

KnowledgeHut is an outcome-focused global ed-tech company. We help organizations and professionals unlock excellence through skills development. We offer training solutions under the people and process, data science, full-stack development, cybersecurity, future technologies and digital transformation verticals.
Website : https://www.knowledgehut.com

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What Is Crashing a Project in Project Management?

Projects come in different shapes and sizes. They may face unique challenges during various stages. A large and complex project is likely to face more problems than a small project that only involves a handful of people.  What are the problems a project may face?  A delay Lack of quality A problem with coordination Mismatch of expectations A poor plan Unforeseen circumstances External factors Change of scope While each of these problems could be discussed in detail, we are more interested in what you should do if your project faces any of these issues. What could be the impact of a project going off track? The completion date is delayed, the project costs go up, or the project gets scrapped. There are ramifications for each of these scenarios.  Depending on the type of project, the decision that you need to take may differ. If the project gets scrapped, then there is nothing to do other than to learn from it and find out how to prevent something like that from happening again. In the case of a delay or any other issue you should try to bring the project back on track. You could do this by calculating the cost the problem has caused. Some projects may involve penalties for missing the completion date.  You may need to advance the completion date of a project even if it is going on track because of an external factor. For example, a competitor is working on a similar project.  In both cases you will need to find a way to improve the speed of the project and shorten the time that is required to complete the project. This is what project crashing aims to do.What Is Project Crashing?Project crashing involves shortening the expected time taken for a project. This is primarily done by adding more resources to it. 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In some cases, it can also involve reducing the scope of a project. For example, the plan for a four-lane highway may reduce its scope to build a two-lane highway instead to reduce the time required for completion and to meet immediate needs.What Prompts Crashing in Project Management?The reason for the need to crash a project need not be about something going wrong with the project itself. Sometimes it is also an external factor that changes the estimated delivery time or brings a need for faster completion.  If there is a heavy penalty for failing to meet a project completion deadline, then the increased cost of crashing could be justified to an extent. A bonus for faster completion can also similarly be a reason for crashing a project. If there is an external change where a competitor is working on a similar project, the cost of not speeding up the project would lead to the loss of a competitive edge. In case there is an activity that delays a host of other activities, crashing that activity could bring benefits across the project. Or, if there are new people or an idle workforce available that was not previously anticipated, the project plan can be changed to use this additional workforce to bring down the time for completion. Sometimes the need for crashing might depend on another project. If there is a new project that requires the individuals working on the current project to be available, you may need to crash the current project. There cannot be an exhaustive list of reasons for the need to crash a project. There could be any number of project environmental aspects or an external factor that requires the project to be completed at a faster pace. An Example of Crashing in Project ManagementThere are projects happening all around us. Projects frequently run into problems or might need to be reprioritized or sped up due to a range of reasons. One of the prominent examples we saw in this was with developing vaccines. As the COVID pandemic was spreading around the world, several companies and countries were working on projects to develop a vaccine. A process that would normally take years was brought down to under a year by doing things differently. As the need to develop and deploy a vaccine became critical the funding needed was not an issue. 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What Is a Project Communication Plan?

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Too little communication hampers alignment where teams are not aware of what another team is working on and what they are expected to do. Too much communication can also slow down work. Long meetings that are not focused or clear about their objective can keep individuals away from their work, delaying projects. When the marketing team receives an update, do they go ahead and inform the sales team, or do they assume that the sales team got the update as well? When one team spots an issue that affects another team, do they flag it or expect the other team to be working on it? When there is a change in the plan who needs to know about it? What stakeholders, both internal and external, will need regular status updates? What can you expect to achieve with a communication plan?Importance of a Project Management Communication PlanA communication plan is about setting up a project that meets the communication requirements of a project. It sets up and coordinates:  Purpose of each piece of communication. Who are the stakeholders that need updates? What kind of meetings are needed? Who will attend meetings?  How or where will the meetings happen? How often will these meetings be held? What reports need to be sent to whom? The mediums of communication to be followed (both scheduled and unscheduled) How can the communication plan be improved? The last point deserves special mention. A communication plan evolves with the project. You can decide to change the frequency of meetings or reports depending on how the project is progressing. You could also add new meetings where you see the need or scrap ones that prove unnecessary. The plan provides details about the purpose of each communication and who the audience should be.  The communication plan is created through a step-by-step process that considers the diverse elements of communication required for the project. Let us see how this process would work if you were to make a Project Communication Plan for your upcoming project. How to Create a Project Management Communication PlanWhat are the steps you should follow to create your own Project Communication Plan? We’ve broken the process down for you!  Define Purpose Before starting with any idea of a communication plan you should understand the scope of this plan and what is to be achieved with this exercise. What are the issues that can be addressed in this plan? Who are the people that need to be included and taken on board for the plan to work? For a plan to work the expectation of it should be known to the stakeholders. That brings us to the question of who are the stakeholders? Identify stakeholders Stakeholders include everyone that is working on the project and everyone the project impacts. All stakeholders need to be a part of the communication plan, but to what degree they are involved will depend on the role they play.  A particular team like sales may only be involved in meetings that have an issue that impacts them. Accounting may be involved in discussions that have to do with budgets or revising expenses. Members of a steering committee will be involved in regular meetings to take stock of the progress. Frequency The third question that needs to be answered is to fix the frequency of communication. Frequent meetings can create a logjam where people talk about things, delay making decisions. Such projects get stuck. If there is a complicated report that takes up time the frequency of it could be reduced. You do not have to have all the answers at the start of the project. You should plan all the things that could make communications easier.  Tools and Medium What tools are to be used to make reports? How are the meetings going to be held? If it is to be done in a meeting room can the room be booked in advance? If the meeting is online, which videoconferencing platform will be used?  These are a few of the questions that could avoid problems when the project starts. Clarity on how a meeting is held or how a status report is to be sent can make the communication process smoother and ensure that all stakeholders adhere to the communication plan.  Review There is no perfect plan. No amount of foresight can ensure that a plan stays infallible at all levels. There will be unforeseen problems or changes in expectation that require the plan to be flexible. Plans can and should be improved continuously to make them more efficient.  If a meeting is found to be unnecessary, it can be scrapped. Similarly, if there are areas that require more coordination you can introduce new meetings or procedures to address the need for better communication. Communication Plan ExamplesEach project that you will handle will have challenges of their own. All projects will benefit from having a communication plan. A basic communication plan will look like this at a high level.ParticipantsAgenda / TopicMedium / PlatformFrequencyTimingOwnerReviewTeam AItem listFace to face (Conference Room A)WeeklyEvery Monday 3:00 pm (Local Time zone)Team LeaderFeedback formTeam BItem listWeb Conference (Zoom)Bi-weeklyEvery alternate Wednesday starting on 15/12/21 at 11:00 am (Local Time zone)Division HeadOnline surveyCustomersNewsletterMail ReportMonthlyLast Day of the month 5:00 pm (Local Time zone)Marketing HeadOnline surveyAll StakeholdersProgress ReportMail ReportMonthlyFifth of every Month 5:00 pm (Local Time zone)Project ManagerAn email mailbox for feedbackSteering CommitteReview MeetingFace to Face Meeting (Conference Room A)WeeklyEvery Thursday 2:00 pm (Local Time zone)Project Manager1 on 1 discussionsThere would be more detailed plans at lower levels of the project within teams and for specific purposes depending on the scale or complexity of the project. If you look at holding the summer Olympics as a project, there would be thousands of people involved. A team that is tasked with the accommodation of athletes, officials and support staff will have frequent meetings with each other on the specific issues affecting them. The availability of specific accommodation, the proximity to the venues or the routes they need to take may be topics of interest to this team.  When somebody from this team attends a high-level meeting with other members from different functions like telecasting, these issues may not be discussed or brought up unless there is a clear connection between them. A good project communication plan also takes care to streamline the flow of information according to its relevance.6 Best Practices for Using Your Communication PlanHaving a great communication plan does not ensure that it will be followed, and everyone will accept the plan in the right spirit. You need to be vigilant of gaps in communication and fix them wherever they appear. Ensuring that a communication plan stays effective cannot be guaranteed, but there are some practices that can dramatically improve your chances.  Focus only on a few important points It might be tempting to be comprehensive and cover all aspects of a project early on. This might overwhelm or confuse the participants, especially if it is a meeting. Make meetings, emails, and other communication focused and target only a few topics at a time. This way the participants or audience will know what the meeting is about and what was the outcome of it. Establish clarity and context Projects can involve individuals from different teams having distinct functions. The vocabulary used in communication should be simplified or the context should be set so that someone who does not know about the aspect of the project will still be able to make sense of what is being discussed and how it may relate to them.  Be vigilant to signs of confusion One of the biggest risks that you should watch out for in your communication plan is the possibility of the audience missing important facts. An email going into the spam folder or looking too routine to be opened may not communicate what it was supposed to do.  Similarly in large and extended meetings individuals are bound to lose their attention from time to time. Keeping meetings short and small can help make communication more effective. Look for signs of disinterest or confusion from your audience.  Take feedback and involve others If your audience is engaged in communication, they can and will give input. These inputs could be used to make the communication plan more effective and relevant to the stakeholders. If the participants of a particular meeting do not feel like there isn’t value in it then it would make sense to scrap it.   You do not have to bear the entire burden of improving communication across the projects. Individuals in different profiles and roles will have unique inputs. Understand communication needs You should keep looking out for the changing needs in communication throughout the project. Who are the stakeholders not receiving information in a timely manner? Who are the participants that are not contributing to or benefitting from a meeting? Asking such questions would make communications more relevant to the audience.  Build relationships If the participants in a project do not share a good relationship with each other, it would help to account for some time for them to get properly acquainted before getting into the project. Understanding who is responsible for what would increase clarity and improve the quality of communication.Benefits of a Good Project Communication PlanA good project communication plan that is executed in the way it is meant to be can help your project on several levels. All the different stakeholders involved in the project will work in a coordinated manner. There will be clarity for each participant on what is expected from them. Individual teams will have a better idea of dependencies in all directions. They will identify the teams that they depend on and the teams that depend on them. A good communication plan evolves as the project progresses, improving the effectiveness of communication. Stakeholders get accurate updates about how the project is progressing. You can identify and fix issues early before they cause problems. There is greater transparency and cooperation. Why a Communication Plan Is More Important Than Ever There is no need to stress the importance of communication. What needs attention is how the needs are evolving. We are changing the way we communicate. People expect information to be readily available. We are also working on more complex projects that span organizations, continents, and time zones. To keep all stakeholders informed at every stage can appear to be a challenging task. A good project communication plan makes the job of all the stakeholders easier. A thorough, and flexible plan can go a long way in helping you and your organization achieve the desired project outcomes and could be seen as a critical component in your project. 
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What Is a Project Communication Plan?

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Project Management vs Product Management: Key Differences

With businesses getting increasingly competitive, steady and sustainable planning and management is needed to guide business strategies and set you up for success. Project management and product management are critical to this business strategy. These two vital roles are often confused, and while they might sound the same, there are some key differences between them.  In this blog, you’ll learn how project management and product management are two sides of the same coin, how they are complementary and how they differ. Which role is right for you? Find out!Defining Product Management and Project ManagementLet’s first start by defining the terms product and project. A product could refer to a physical product, like a new version of an Apple phone, or a software application, such as a CRM tool, or even a service offered to a group of customers. A project, on the other hand, is the effort involved, from start to finish, to create the product. Product management, therefore, is the function that is responsible for managing the product lifecycle—from the initial conceptualization, through the stages of its development and until it is introduced in the market, grows in acceptance and is eventually retired. There is no fixed timeline as it will be based on the success of the product in the market. A product manager makes sure that a great product is built, and that it meets the expectations of customers and the needs of the market.Project management is the function that is involved with the actual creation and execution of the product or service. It has a fixed timeline and is a one-time endeavour as it is completed when the project is closed, and the product is delivered to the customer. The lifecycle of the project goes through five stages—the initiation, planning, execution, tracking and controlling, and closure. A project manager oversees the project from start to finish, ensuring that all the goals are met.The Role of Product Manager Vs. Project ManagerLet’s now see what makes the role of a product owner different from the role of a project manager. A Product Manager owns the product from start to finish. They create and maintain the product vision, and act as the liaison between the stakeholders, users and the development team. They will understand the stakeholder requirements, translate them into design goals and coordinate with the team to see that the development is aligned with these goals. Quite often, the product manager is called the CEO of the product—probably because this role entails in-depth product knowledge as well as sound business sense. The Project Manager understands the product vision and goals that are laid out by the product manager, creates schedules and plans, and manages the execution of the tasks that are required to achieve the goals. They take care of the nitty gritty of the budget, time and quality, and ensure successful completion of the project. The project manager can be compared to the captain of the ship, steering the project in the right direction. To help make the distinction between the two roles very clear, imagine that you are a product manager. You might be able to answer questions like: What is the product brief? Who are the end users? What are the problems we are trying to address? How will the product look and feel? What does the competition look like, and how can you ensure that this product scores over the others in the market? And these are some of the questions that might land up on your plate if you’re a project manager: How much time do we have to complete the project? What is the budget? How can I manage the timelines? Is the team delivering on the promised quality? How can I optimize resource allocation? Here are some of the differences between the two roles, laid out in the form of a table: Product Manager’s RoleProject Manager’s RoleRole descriptionStrategic and requires product knowledgeTactical and requires planning skillsProduct visionOwns the visionFollows the visionProduct goalsOwns the goalsAchieves the goalsInteractionsInteracts with stakeholders and project managerInteracts with product manager and teamsDeals withThe ‘what’ and the ‘why’ of the productThe ‘how’ and the ‘when’ of the projectTimeframeWill focus on the product even after delivery, trying to maximize its marketability and improve sales.The job of the project manager ends when the product is delivered. They are not required to be a part of the marketing and launch.SkillsetMust be good at market research, strategic thinking and business-savvyMust be good at planning, budgeting, organizing and time management.Responsibilities of Product Managers Vs Project ManagersAlong with the difference in the two roles, comes the differences in the responsibilities as well. Essentially, the product manager has external responsibilities; those of dealing with stakeholders, management and end users, and understanding the technical aspects of the product. The project managers have internal responsibilities, which involve issues that have to do with functionalities, planning and execution, and they look inward toward the development team. The responsibilities of a product manager might involve (among others):  Understanding the product and doing some market research Gathering the user requirements and collating them Working on a business analysis, and identifying risks and opportunities Defining the product features that can maximize value Technical trouble-shooting Chalking out the product roadmap Managing tasks and deciding the priority Strategizing product launches to gain competitive advantage Retiring the product when it is no longer viable The responsibilities of a project manager are quite different, and could be along these lines: Planning doable timelines, based on the development team’s capabilities Identifying potential risks and mitigating them Managing any issues that arise during development Planning tasks Ironing out any conflicts or roadblocks to progress Allocating the right resources to the right tasks Daily management of task lists, materials, schedules, finances and so on Managing the project scope by balancing timelines, budgets and quality Is There Any Overlap Between Product and Project Managers?There is certainly quite a bit of overlap between the two roles of Product Manager and Project Manager. Both roles have the product in focus, and work to maximize product value, enhance customer satisfaction and deliver quality products on time and within budget. They are both required to be excellent communicators and should have great organizational skills and leadership capabilities. For both roles, experience and the right training are very important. However, product managers drive product development, while project managers drive project execution. There are certainly instances, usually in smaller companies, where one person could wear both hats. This does not always work out well, however, and there could be several issues that could arise as a result. These issues could include the following: As we have seen, product managers have more focus on the product itself, and not on the process of creating it—which comes under the purview of the project manager. If one person plays both roles, either of the two responsibilities will suffer as a result. Product managers usually take part in many external activities, such as attending trade fairs to keep an eye on the competition, interacting with stakeholders and so on. If they spend all their time in looking after the daily work, these activities will languish. Project managers might not have sufficient knowledge about the product itself and may not be able to define and prioritize the features adequately, as they will not have sufficient knowledge about the market. Whereas, for the product manager, it’s all about the product, and their primary work revolves around product strategy, product vision, product goals and maximizing product value. Product managers, when tasked with managing the project, might not have adequate expertise in balancing and juggling scope, quality, financial outlays and time schedules. When one person is weighed down with too many responsibilities, it’s a given that something will have to fall short. Quite often, and understandably so, quality is what gives way first. As projects grow increasingly complex, having a product manager focus on the strategy, while the project manager takes care of the tactical aspects will lead to more successful outcomes. Wrapping Up: Final Thoughts  As we have seen, the two roles are complementary, and both are equally important for successful outcomes. If you’re trying to decide on which role might suit you best, take a look at your skill sets, understand the responsibilities that come with each role and then make your decision! Rest assured, both roles will continue to be in demand in the foreseeable future, and either way you can’t really go wrong!  To equip yourself with industry best practices and start your career on the right foot, explore these sought-after project management certifications. 
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Project Management vs Product Management: Key Diff...

With businesses getting increasingly competitive, ... Read More

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