PRINCE2 Product Flow Diagram: Know How to Create One

Prince 2 techniques have changed the world of project management. Prince 2 Product Flow diagrams are the Prince2 diagrams that illustrate the complete Prince2 Process model, and project management training and certification will assist you in carrying out each stage thoroughly. This article will help you learn about PRINCE2 product description and PRINCE2 Certification Course to make the most of them.  

A product flow diagram may help you identify and define the sequence in which the plan's products will be created and any dependencies between them. The product flow diagram also aids in identifying any dependencies on goods outside the strategy's scope. This naturally leads to a consideration of the activities necessary, which offers information for other planning strategies such as estimating and scheduling. 

A Product Flow diagram illustrates the sequence in which the plan's products will be generated and highlights their dependencies. The PRINCE2 product flow diagram also indicates the goods not covered by the plan. Once this diagram is in place, the following stages would assess the needed tasks, estimate, and schedule. 

Here are some things to think about while making a Product Flow diagram: 

• Instead of attempting to provide the items on his or her alone, the Project Manager should ensure that other individuals are involved. 
• Because you will have individuals with knowledge present, you should consider developing the Product Flow diagram at the same workshop meeting as the Product Breakdown Structure. 
• In the Prince2 diagram, use symbols (a rectangle for a product, an ellipse for an outside product). 

The assembly diagram that comes with IKEA furniture is a good example of a Product Flow Diagram. Their graphics depict the steps you must do. 

PRINCE2 Product Flow Diagram - An Overview

This is the final job in the Product-based planning process. It is derived from the Product Breakdown Structure and describes the sequence in which products are created. In the Product Flow Diagram, a rectangle represents each product, and the rectangles are joined by arrows signifying the movement of creation. An ellipse would denote existing products or those not directly under the Project Manager's authority. The PRINCE2 framework diagram will begin with any accessible products and conclude with the final product. Suppose the process of creating the Product Flow Diagram reveals the existence of additional products. In that case, they must be added to the Product Breakdown Structure and a Product Description produced for each. 

Similarly, to the Product Descriptions, the Project or Team Manager should include others who may be interested in assisting in creating the flow diagram. To keep things simple, draw the flow diagram first with the 'specialist goods' and then with the 'management products' that relate to them. Many individuals find it easier to create a flow diagram by beginning with the end result and asking, 'What items are necessary to achieve this?' 

Any stage completions should correspond to any Project Board approvals that may exist. The PRINCE2 flow diagram can assist with dependencies, and there is a part called 'derivation' that requires you to answer the question, 'Where do I acquire the information?' Knowing the answer will help you plan for dependencies. 

Because it is "black art," it is best to present the PRINCE2 product description example to provide a more useful answer. Consider the construction or design of a car: If your project involves purchasing the engine rather than building it yourself, you just need to identify the engine (dimensions, power, etc.) rather than breaking it down into individual pieces. If your project involves building the engine, you will most likely need to go further and identify the primary components of the engine, such as pistons, valves, and spark plugs.

Another way to look at it is to split your goods so that the 'pieces' may be installed, implemented, or maintained individually. Writing product descriptions can be time-consuming, so keep in mind that everything you do in product-based planning should provide value and clarity without reinventing the wheel. 

Prerequisites

PRINCE2 Foundation Training Course has a distinct approach to planning. It begins by defining the goods needed and then evaluates the activities, dependencies, and resources required to provide the products. The activities are where most other project techniques and frameworks begin. You may have heard the phrase "Work Breakdown Structure." 

The PRINCE2 project life cycle diagram approach to planning consists of the Project Product description template, which is listed below. 

• Plan Design: Should be termed "Plan Style and Format Selection." 
• Define and assess products: Product-Based This is accomplished through planning. 
• Determine your activities and dependencies: Product development activities. 
• Make estimates: Time and resources should be estimated. 
• Create a schedule: Put events on a timetable and present them in order. 
• Plan documentation: Include a narrative to describe the plan's assumptions, lessons learned, requirements, introduction to the plan, monitoring, control, budgets, and tolerances. 
• Examine the dangers: new information about new and current hazards will be unearthed throughout each preceding process and must be followed up on. 

Criteria for PRINCE2 Product Flow Diagram

When constructing a PRINCE2 processes diagram, keep the following points in mind: 

• Although the project or team manager is in charge of creating the product flow diagram, it is advisable to include those who will produce or contribute to the products included in the plan. 
• Some planners choose to generate the product flow diagram concurrently with the product breakdown structure rather than after the product breakdown structure has been developed. 
• A product flow diagram requires only a few symbols. Each product to be developed within the plan is specified - they might be surrounded in a rectangle, and arrows indicate the order in which they are to be generated. 
• Any existing items or products resulting from activities beyond the plan's scope should be explicitly designated as products to be procured outside the project.  
• In the product flow diagram, it may be advantageous to include a beginning point to which all entrance points are connected. 
• On a PRINCE2 process model diagram, there is always one exit, but when there are several entries, a location marker prevents any from being forgotten. 
• The symbol serves as the predecessor for all entry points and is the only symbol in a product flow diagram that does not appear on the product breakdown structure. 
• The product flow diagram may be produced from a benefits map that connects outputs, outcomes, and benefits, guaranteeing that the project products supply the outputs and outcomes needed to achieve the benefits.

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Steps to Create PRINCE2 Product Flow Diagram

Below are the steps to summaries the PRINCE 2 diagram "hints and recommendations" in "Managing Successful Projects with PRINCE2®, 2005 Edition" and may cross-reference portions of the relevant Product Description summaries. This is the major part of Project Management Training and Certification Courses. 

• The ultimate product, like with the Product Breakdown Structure, is at the top of the hierarchy. 
• Moving backwards, evaluate and include the immediate products that must be in place before the ultimate product can be built. 
• Consider what goods are required to manufacture these things. 
• Add any pre-existing products to the diagram's beginning. 
• Then add the products that should come right after them. 
• Include any additional planned items that do not require a predecessor. 
• Examine all of the products at the beginning of the flow diagram for any missed predecessors. If you find any, include them in the PRINCE2 flowchart and the Product Breakdown Structure. 
• Compare unallocated product pairings in the Product Breakdown Structure to see whether there is any relationship between them. 
• Compare these items to the ones already on the Product Flow Diagram and decide what order they should be in. 
• Check the Product Breakdown Structure for any unallocated external goods and decide which products in the plan require them. 
• Ensure that any integration goods come after their simple products in the sequence. 
• Check that any collective groups have been moved to the flow diagram. 
• Check each product in the flow diagram for interdependence with the other 'branches.' 
• Is there any product that is dependent on another product that is not shown in the flow diagram? If yes, include it in the Product Breakdown Structure as well. 
• Determine whether a Product Description is required. 
• All dependencies should be connected using arrows. 
• Examine the naming conventions used throughout the Product Breakdown Structure, Product Flow Diagram, and Product Description. 
• Examine all goods to ensure that all dependencies are identified. 

Conclusion

A specialised PRINCE2 Certification course will help you better understand how to create a Product flow diagram. KnowledgeHut PRINCE2 certification course offers great exposure and gives you both theoretical and practical knowledge. PRINCE2 foundation training course helps develop a product flow diagram, automatically leading to the formulation of a project schedule.