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How can PRINCE2 be Effective for Project Managers in Challenging Situations?

PRINCE2 is an acronym for Projects in Controlled Environments. It is one of the most traditional process based methods that are being used for effective project management. It is being utilized extensively by the UK government, and it is also recognized to be employed in the private sector both in the UK and on international markets. The PRINCE2 method is in the public domain, and it offers one of the best practice guidance on project management on non-proprietor practices. The key features of PRINCE2 It focuses on justification of business It defines the organizational structure for the team of project management professionals It lays great emphasis on  project based planning approach It emphasizes on the division of the project into controllable and manageable stages It ensures that flexibility can be applied at a level that is being perceived appropriate to the project How can PRINCE2 benefit you? One of the main advantages of being adept in PRINCE2 is that it can be applied to any project within any industry sector. As this method is widely understood and recognized, it provides a common vocabulary for all those professionals who are involved in the project & it helps as a roadmap to success a project. This makes the concept easier to the management team, and they can formulate their ideas and valuable inputs by taking help from the everyday vocabulary. Here is a list of benefits of PRINCE2 in an organization’s project management system. It is widely recognized throughout the world Although PRINCE2 began as a standard framework for IT Project Management, it was being developed to make sure that its benefits can be applied to other domains of the industry. Quite interestingly, PRINCE2 examinations are available in 19 languages. So, one can see that it’s not just the qualifications that are globally acclaimed, the PRINCE2 method is also widely recognized. Hence, if a candidate possesses a recognized qualification, it increases the chance of expanding the network and the demand for services of an individual.  Common Vocabulary It is important to note that it is not just the qualifications that are recognized across nations and industries. It is worthwhile to note that over 150 private sector and public sector organizations constitute a virtual committee which consults on PRINCE2. In other words, the language of PRINCE2 is the language of Project Management. Hence, if an individual is adept in handling all the tasks related to PRINCE2, they would have an added benefit in their CV.  PRINCE2 is built for uncertainty The employees in many organizations seem to love PRINCE2 as it prepares the candidate for tough times. In other words, it imparts quality knowledge to the professional to be well equipped in case of emergency situations like quickly meeting deadlines. This applies to recessions and problems within the companies as well. The employers of most of the leading companies across the world see PRINCE2 professionals as troubleshooters. Hence, if a project is in crisis, PRINCE2 can assist an individual to plan and implement systems in a planned manner.   PRINCE2 possesses perfect starter qualification Keeping in mind all the reasons mentioned above, PRINCE2 is one of the ideal ways to master the fundamentals of Project Management. It can teach professional sound principles and can also make one aware to speak the language of Project Management. Moreover, PRINCE2 is not that rigid and is adaptable in numerous ways. Thus, it is increasingly being used for projects that are of any scale.  Why should you study PRINCE2? It is one of the most de facto management standards that enjoy global acclamation. It provides the skills that make you confident about successfully managing projects. It is so because PRINCE2 uses a common language, procedure, and system. It is also handy for a professional who wants to achieve new heights in the future. This also allows an individual to control risks and resources. By mastering the course of PRINCE2, you would be able to do fewer mistakes that would be good for the company in the long run. On the other hand, with the application of PRINCE2 in your company’s project management procedure, you can reap a lot of success. Another key advantage of studying PRINCE2 is that you can tailor it to any situation. You can make the required changes and alter the parameters without having a look at the external environment of your company.  How can PRINCE2 improve your employment prospects? It is a widely accepted fact that PRINCE2 qualification is one of the great ways to add weight to your CV. It is also recognized as a world-class international management system so that it can be implemented for project management. Thus, it is no wonder that so many companies are looking forward to appointing professionals who have a certification course in PRINCE2.  Moreover, as every organization irrespective of its size always depends on various project management techniques, a professional equipped with a PRINCE2 certification would always have a greater chance to showcase their skills and prove to be an asset for the organization shortly.   Why should you implement PRINCE2 in your organization? It is known as one of the international standards for Project Management. It is so because it embodies a substantial amount of time of the best project management practices. It also provides flexible and adaptable approaches for all kinds of projects. It provides an organization with  A consistent and standard approach Regular reviews of progress made against the project management plan and again the flexibility of the business environment It facilitates proper communication channels between project management and the rest of the organization It is also a means of capturing and sharing the lessons learned If you are the owner of the business and looking forward to train your employees, make sure to refer them to a good institute to train themselves in PRINCE2. In this manner, you can ensure that your employees have the right kind of attitude and aptitude to undertake various assignments in their companies. Hence, studying PRINCE2 would be a good alternative for those who are looking forward to creating a mark in the corporate world. We provide PRINCE2 Certification training, to check out the schedule click here.  
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How can PRINCE2 be Effective for Project Managers in Challenging Situations?

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How can PRINCE2 be Effective for Project Managers in Challenging Situations?

PRINCE2 is an acronym for Projects in Controlled Environments. It is one of the most traditional process based methods that are being used for effective project management. It is being utilized extensively by the UK government, and it is also recognized to be employed in the private sector both in the UK and on international markets. The PRINCE2 method is in the public domain, and it offers one of the best practice guidance on project management on non-proprietor practices.

The key features of PRINCE2

  • It focuses on justification of business
  • It defines the organizational structure for the team of project management professionals
  • It lays great emphasis on  project based planning approach
  • It emphasizes on the division of the project into controllable and manageable stages
  • It ensures that flexibility can be applied at a level that is being perceived appropriate to the project

How can PRINCE2 benefit you?
One of the main advantages of being adept in PRINCE2 is that it can be applied to any project within any industry sector. As this method is widely understood and recognized, it provides a common vocabulary for all those professionals who are involved in the project & it helps as a roadmap to success a project. This makes the concept easier to the management team, and they can formulate their ideas and valuable inputs by taking help from the everyday vocabulary. Here is a list of benefits of PRINCE2 in an organization’s project management system.

It is widely recognized throughout the world
Although PRINCE2 began as a standard framework for IT Project Management, it was being developed to make sure that its benefits can be applied to other domains of the industry. Quite interestingly, PRINCE2 examinations are available in 19 languages. So, one can see that it’s not just the qualifications that are globally acclaimed, the PRINCE2 method is also widely recognized. Hence, if a candidate possesses a recognized qualification, it increases the chance of expanding the network and the demand for services of an individual. 

Common Vocabulary
It is important to note that it is not just the qualifications that are recognized across nations and industries. It is worthwhile to note that over 150 private sector and public sector organizations constitute a virtual committee which consults on PRINCE2. In other words, the language of PRINCE2 is the language of Project Management. Hence, if an individual is adept in handling all the tasks related to PRINCE2, they would have an added benefit in their CV. 

PRINCE2 is built for uncertainty
The employees in many organizations seem to love PRINCE2 as it prepares the candidate for tough times. In other words, it imparts quality knowledge to the professional to be well equipped in case of emergency situations like quickly meeting deadlines. This applies to recessions and problems within the companies as well. The employers of most of the leading companies across the world see PRINCE2 professionals as troubleshooters. Hence, if a project is in crisis, PRINCE2 can assist an individual to plan and implement systems in a planned manner.  

PRINCE2 possesses perfect starter qualification
Keeping in mind all the reasons mentioned above, PRINCE2 is one of the ideal ways to master the fundamentals of Project Management. It can teach professional sound principles and can also make one aware to speak the language of Project Management. Moreover, PRINCE2 is not that rigid and is adaptable in numerous ways. Thus, it is increasingly being used for projects that are of any scale. 

Why should you study PRINCE2?
It is one of the most de facto management standards that enjoy global acclamation. It provides the skills that make you confident about successfully managing projects. It is so because PRINCE2 uses a common language, procedure, and system. It is also handy for a professional who wants to achieve new heights in the future. This also allows an individual to control risks and resources. By mastering the course of PRINCE2, you would be able to do fewer mistakes that would be good for the company in the long run. On the other hand, with the application of PRINCE2 in your company’s project management procedure, you can reap a lot of success. Another key advantage of studying PRINCE2 is that you can tailor it to any situation. You can make the required changes and alter the parameters without having a look at the external environment of your company. 

How can PRINCE2 improve your employment prospects?
It is a widely accepted fact that PRINCE2 qualification is one of the great ways to add weight to your CV. It is also recognized as a world-class international management system so that it can be implemented for project management. Thus, it is no wonder that so many companies are looking forward to appointing professionals who have a certification course in PRINCE2.  Moreover, as every organization irrespective of its size always depends on various project management techniques, a professional equipped with a PRINCE2 certification would always have a greater chance to showcase their skills and prove to be an asset for the organization shortly.  

Why should you implement PRINCE2 in your organization?
It is known as one of the international standards for Project Management. It is so because it embodies a substantial amount of time of the best project management practices. It also provides flexible and adaptable approaches for all kinds of projects. It provides an organization with 

  • A consistent and standard approach
  • Regular reviews of progress made against the project management plan and again the flexibility of the business environment
  • It facilitates proper communication channels between project management and the rest of the organization
  • It is also a means of capturing and sharing the lessons learned

If you are the owner of the business and looking forward to train your employees, make sure to refer them to a good institute to train themselves in PRINCE2. In this manner, you can ensure that your employees have the right kind of attitude and aptitude to undertake various assignments in their companies.

Hence, studying PRINCE2 would be a good alternative for those who are looking forward to creating a mark in the corporate world.

We provide PRINCE2 Certification training, to check out the schedule click here.


 

Joyeeta

Joyeeta Bose

Blog Author

Joyeeta Bose has done her M.Sc. in Applied Geology. She has been writing contents on different categories for the last 6 years. She loves to write on different subjects. In her free time, she likes to listen to music, see good movies and read story books.

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Everything you need to know about PSM certification

1. Introduction to Professional Scrum MasterWho is Professional Scrum Master (PSM)?We partially give some elements in a previous article on our blog: “ How To Choose A Scrum Master? “. On top of that, it is important to   highlight that the Professional Scrum Master wear different hats according to the context: s/he is a coach, facilitator, enabler, problem- solver, proxy. His/Her main characteristic is to embody Servant Leadership. And basically, as the first promoter of Agile in the   organization, s/he truly has the Agile mindset and is more than willing to share it.Role and Responsibilities of PSM in the teamBecause the position of Scrum Master depends so much on the context, you will find multiple potential roles and responsibilities description by searching on the Internet. However, here are the basics:Coaching the organization, especially the Scrum Team, to get an Agile mindsetIncreasing the quality of deliverables and reducing time to deliverHelping the Dev Team to become self-organized and self-empoweredBuilding culture of trust, transparency, feedback and “fast failure to learn fast”\Advocating in favor of the more appropriated framework to make the Dev Team performant – it can be something else than Scrum!Ensuring that this framework is properly implemented to fit with the Scrum Team needsRemoving any impediment and blocker that prevent the Scrum Team to perform Requirements to become a PSMOfficially, there is no specific requirement: everyone is a potential candidate to become a Professional Scrum Master (PSM).Why become a PSM and what do I need to become a PSMDo you live and breathe Agile? Ok, that sounds too much.Nevertheless, have in mind that learning theory and training to open assessments is one sufficient thing to get certified but acting as a good Scrum Master requires a true behavior and belief in Agile philosophy coupled with large experience, ideally in organizations that have succeeded in their transformation.Like other jobs at “vocation”, you feel a true desire to become Scrum Master when working or at least meeting with one of them. When you meet a great Scrum Master, at some point you could become aware that you do want to do the same job: because you help people working better, feeling better at work, you participate to a radical transformation in the workplace for a better organization.2. What’s the importance of a PSM certificate?Getting a PSM certificate demonstrates the capacity to know, understand and apply Scrum in real-world situations.3. PSM Certification TrainingHow to become a PSM?Although it is highly recommended, taking a training is optional. However, taking the official exam is mandatory to get certified. Scrum.org is the official provider:Syllabus of Professional Scrum MasterA core of knowledge about Scrum remains the Scrum Guide from Ken Schwaber and Jeff Sutherland.Spend time and train seriously on the Scrum Open Assessment: this is the most realistic assessment you can train on!Next very useful resources are available with the Scrum Master Learning Path: this is a set of Professional Scrum Competencies which each contain a number of focus areas.Further reading:Scrum tutorial: An in-depth learning of Scrum, about its origin, evolution, and the progressive development of the framework.Scrum.org recommends strongly these books:Scrum: A Pocket Guide by Gunther VerheyenSoftware in 30 days by Ken SchwaberScrum.org offers also:A very complete glossaryforums populated by threads of quality, written by contributors with solid experience in ScrumA popular blog regularly updated with highly valuable posts, again made by writers shortlisted by Scrum.orgOther Open Assessments might be relevant to gain additional perspective on the other roles of a Scrum Team: check the Scrum Developer Open Assessment and the Product Owner Open Assessment.What is the eligibility to become a PSM trainer?Eligibility to become a PSM trainer requires three conditions. First, candidates must have at least four years of intense experience as Scrum Master in software development. Second, candidates must have conducted real-world training and have delivered coaching using Scrum. On top of that, candidates passed their PSM 1 assessment with at least a 95% score.After PSM training within how many days do I need to take the certification? After PSM training, there is no minimum duration to take the certification. As soon as candidates feel they are ready, they can schedule an online assessment.4. Exam and Certification Information Who provides the certification?Scrum.Org coursesA list of Scrum.org official sessions is available online. As stated on their website:Professional Scrum Master™ (PSM) is a 2-day course that covers the principles and (empirical) process theory underpinning the Scrum framework and the role of the Scrum Master in it. This course is a combination of instruction and team-based exercises and teaches what is at the heart of the Scrum and Agile movement. The course also includes a free attempt at the globally recognized Professional Scrum Master I certification exam (PSM I).It is also important to know that taking a Scrum.org official training offers candidates a free attempt at the assessment.What is the process for applying for the certification?As passing the certification does not require to attend to the official course, candidates can directly apply on the Scrum.org website. They will receive a personal password (with no expiration date) and then they can connect to a specific page and take the exam.Cost of the Professional Scrum Master certificationThe cost is $150 per attempt. If you attend a Scrum.org training class, fees include a free attempt.The structure of the examThe exam is exclusively online. It consists of 80 Multiple Choice, Multiple Answer and True/False questions. 60 minutes maximum are allowed to perform the full exam, and only English language is available.Topics covered in the PSM examScrum Framework: this is foundational knowledge for every Scrum Team member. It covers Scrum theory as described in the Scrum Guide.Scrum Theory and Principles: this topic is more about understanding Scrum theory: empirical process, principles, and values of Scrum.Cross-Functional, Self-Organizing Teams. Questions here cover how Scrum Teams are different from traditional development teams:cross-functional, self-empowered and self-organizing people promote flexibility, creativity, and productivity.Coaching and Facilitation. Questions here are about how mindset and behavior of Scrum Master are different from traditional Project Manager: by acting as a Servant Leader, the Scrum Master facilitates and coaches full organizations in understanding and using Scrum.Sample questions of PSM exam Here are three potential questions at the PSM exam:Question 1: When many Development Teams are working on a single product, what best describes the definition of “done”?Each Development Team defines and uses its own. The differences are discussed and reconciled during a hardening Sprint.Each Development Team uses its own but must make their definition clear to all other Teams so the differences are known.All development Teams must have a definition of “done” that makes their combined work potentially releasable.It dependsCorrect answer : 3Question 2:The three pillars of empirical process control are:    1. Inspection, Transparency, Adaptation    2. Transparency, Eliminating Waste, Kaizen    3. 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5 Steps to Better Project Tracking

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Prince 2: The Road Map To Project Success

PRINCE2 is an acronym for PRojects IN Controlled Environments. It is an effective process-based method for authoritative project management. It is mostly used by the UK Government and also in private sectors, internationally. The PRINCE2 method offers the best practice guidance on project management. PRINCE was established in 1989 by CCTA (the Central Computer and Telecommunications Agency). Since then, it is widely used for Project Management. PRINCE2 principles helps to manage the projects particularly in the business world. Before proceeding further, you should have knowledge about, “What is a Project and what makes a successful project?” A project can be defined as “a management environment that is created for the purpose of delivering one or more business products according to a specified business case”. You can connote the term “Project” in a broader perspective by considering the downside, that is by taking into account the conditions that culminate in the failure of a project.   Given below are some of the factors responsible for the failure of a project- Lack of management support: Results into insufficient finance and resources. Resource problems: Can mean there is a lack of employees in the project Lack of clarity: If the clarity about the roles and responsibilities is missing, a sag in the performance curve is inevitable. Poor communication: The necessary project information, if not routed in the proper direction, may cause confusion among the team members. Lack of leadership – A project can be unsuccessful if team members are not guided properly. This may happen if the project manager himself does not have the required experience or management skills. The Project can be successful if the following are present- Preplanning– For a project to be successful, planning plays a crucial role. The project manager should have a vision of the project outcome. The first step to achieve this is to create and explain the roles and responsibilities to the team members. Strong leadership – The team lead should be skilled enough to spearhead in the best way possible. If the team members get proper guidance, any project can be implemented successfully. Project completion time – The key to the success and reputation of a project hinges on how well the timeline has been managed. Completing the project within or before the stipulated time not only impresses the Client, but also proves to be a measure of the potential of the project members. For successful and smoothly operated projects, PROMPT II, PRINCE, and subsequently PRINCE2 were all introduced to operate with the common reasons for project failure. PRINCE2 (PRojects IN Controlled Environments) is considered as a calibrated International product. It is the standard method for managing the projects and providing a flexible and accommodating approach to suit all the projects. There are some keys to project success while using Prince2, which enhances the quality of the project. Reducing Waste: Reducing waste saves both money and time. However, it is difficult to predict and pinpoint the sources of waste. Prince2 helps eliminate waste through the following two techniques- Project Assurance : Project Assurance is essential for a PRINCE2 project. It is a kind of survey which gives accurate information to the project board. Organizations are getting smarter due to “assurance audit”. This does not need a separate role, since the ‘financial merger’ does the ‘financial audit’ for you. Tailoring –:With PRINCE2, you can tailor the projects to make them small, yet effective.     1. Improving Strategy for Business Arrangement: To make the project run and sync towards the business goal, make sure your project is equipped with: Continued business justification – ‘A project should be run only if it is aligned with the organizational goal’, is the fundamental principle of Prince2. If you plan a strategy and resources for the project, your project will be effective. Business Case – The Business Case keeps record of the costs and expected outcome of a project. The non-perishable business cases can create inconsistent project objectives.      2. Sponsor engagement: Communication – It is useful to keep all the stakeholders in loop, including the sponsors.  PRINCE2 calls it stakeholder engagement rather than sponsor engagement. If anyone is interested in the project, they are expected to be updated with the project. Communication Management Strategy – A document that describes communication strategy with the stakeholders, may vary depending on the project size and organisation. You can make groups for communication. For instance, the group for project team meeting can also have communication strategy for individuals which depends on their communication preference. By and large, Prince 2 has proved to be a highly effective method for the success of any project. The team leads should be knowledgeable enough to master the method and upscale their teams accordingly.  
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Prince 2: The Road Map To Project Success

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