PRINCE2® is a project management methodology based on concepts that are widely employed across the world. As a result, the PRINCE2 Certification is among the most favoured project management qualifications. Anyone seeking PRINCE2 certification must have a comprehensive knowledge of roles and responsibilities and core skills that a project manager PRINCE2 should have.
Read this article to know Project Manager PRINCE2 - What is the Role All About.
Role of the Project Manager in PRINCE2
Role 1: Team and Timeline Management
A project manager PRINCE2 is strategically positioned with insight over a team's many roles or task forces. The project manager can collaborate with the following individuals:
- web developers
- Creators of content
- Designers of graphics
- Marketing groups
- Managers of social media communities
Role 2: Team Organization
One of the most important project manager role descriptions in PRINCE2 is to structure teams to produce results. This entails comprehending the different team functions, properly arranging them, and immediately conveying program progress and expectations. None of this is possible unless you are organized.
Role 3: Performance Monitoring and Evaluation
Without the necessary measuring tools to demonstrate strategy alignment and return on investment, no project is deemed a success. Project managers frequently collaborate across teams to support the creation of key performance indicators and own the reports distributed to business leaders to justify program success.
Role 4: Integration of Technology
Project manager PRINCE2 utilizes technology to improve workstream transparency, communicate information, synthesize data, and notify internal and external stakeholders of programmed modifications. File sharing, time tracking, and budget management are the most desired features in project management software.
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Responsibilities of the Project Manager
Here we have some of the project manager responsibilities PRINCE2:
- Planning: A Project Manager PRINCE2 is responsible for developing a strategy to fulfil the organization's goal while keeping to a budget and timetable that has been agreed upon. This plan will lead the project from conception to completion. It will cover the scope of the project, the resources required, the estimated time and budgetary needs, the communication strategy, the execution and documentation plan, and a strategy for follow-up and administration. If the project has not yet been approved, this plan will be an essential component of the proposal to key decision-makers.
- Leading: Assembling and leading the project team is an integral component of every project manager's job. This necessitates outstanding communication, people, leadership abilities, and an innate sense of others' strengths and flaws. Once the team is formed, the project manager assigns duties, establishes deadlines, provides required resources, and interacts with the members regularly. It is essential to be able to communicate openly with all stakeholders.
- Execution: The Project Manager PRINCE2 engages in and monitors the completion of each project step. Again, this necessitates regular, open communication with project team members and stakeholders.
- Time management: Sticking on schedule is critical to finishing any project, and time management is one of the primary tasks of a project manager. Project managers are responsible for addressing delays and cancellations and communicating effectively with team members and other stakeholders to ensure that the project gets back on the trail.
- Budget: PRINCE2 Project Manager creates a project budget and adheres to it as closely as feasible. If specific aspects of the project cost more (or, in an ideal world, less) than expected, project managers regulate the expenditure and re-allocate money as needed.
- Documentation: A project manager creates effective methods for measuring and analyzing the development of a project. Data gathering and verbal and written progress reports are common methods for documenting a project.
- Maintenance: Work does not stop after a project is done. There must be a strategy in place for regular testing and troubleshooting. Even if they are not personally managing the day-to-day operations of the final delivery, the project manager devises techniques for appropriately sustaining it in the future.
Key Daily Activities of Project Manager
- Business Case Maintenance – PRINCE2 qualified Project Manager recognizes the need for a Project Business Case throughout the operation and are thus business smart. They comprehend where the project fits in the bigger perspective: the project is meant to generate outputs that will provide unique innovations to the business, with advantages that complement the strategic goals of the organization.
- Plan – Because PRINCE2 emphasizes stage management, Project Manager PRINCE2 understands that a complete project cannot be planned in minute detail upfront. Instead, they recognize that planning is a continuous process in which agendas are susceptible to alteration as the project evolves. Stage Plans are used to plan the next phase of work in greater detail regularly, assuring constant updates and staying a vital and useful resource to the project. This is in contrast to some project plans, which are created as a fire-and-forget artefact at the outset of the project and then wind up in a bin.
- Manage Risks – Untended risks have the potential to undermine even the best-laid strategies. PRINCE2 Project Managers are highly aware of this and strive tirelessly to mitigate these risks. They employ the PRINCE2 5-step approach of Identify-Assess-Plan-Implement-Communicate to guarantee that risks are recognized, evaluated, and implemented the best risk response strategies.
- Oversee Work Packages – PRINCE2 Project Managers practice management by exception: delegating project tasks responsibility to subordinate team leaders. The PRINCE2 Project Manager's responsibility is to initiate activities to deliver the work package, monitor progress through team Checkpoint briefings, apply Corrective Measures if it deviates from the plan, and ultimately accept the completed Work Product.
- Report – The Project Manager must keep the Project Board informed of the project's status. They accomplish this using Highlight reports and, if something goes wrong, an exception report. The PRINCE2 Project Management recognizes that excellent documentation eliminates the need for the Project Board to bother or distract the project manager daily. They get the details they require when they need them, allowing the project manager to focus on completing the project.
- Reflect & Improve – A project requires continuous improvement. Knowing what worked and what didn't allow you to respond appropriately. PRINCE2 Project Managers are aware of this. They accomplish this by keeping a Lessons Learned Log and publishing End Stage Reports after each phase of the project. This ensures that the good, poor, and unpleasant are all documented and assessed honestly to guide how the project should progress in the future.
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Project Manager Fundamental Skills to Deliver PRINCE2 Projects
Here are project management skills every certified project manager PRINCE2 must learn and master:
Being able to effectively communicate ideas both verbally and in writing is a talent that helps project managers PRINCE2 jobs. They require these abilities to connect with clients and team members via a variety of channels.
The most sought-after project management expertise is the ability to lead, inspire, and encourage a team. Leadership abilities enable project managers to instil team spirit, incorporate goal-setting, coordinate work, and develop a road map for project completion.
3. Risk management
Risk management is a project management ability that allows a project manager to take measured risks for the organisation's benefit. Employers want applicants who can take calculated risks by explaining how their actions will impact the team and project. This necessitates self-assurance and an understanding of the risks connected with a project.
Negotiating terms with suppliers, vendors, customers, and stakeholders is a critical project management skill that employers seek in a candidate. Knowing how to bargain while delivering solutions that benefit all parties concerned is a talent that comes with practice and experience.
Problem-solving competencies refer to your capacity to identify solutions to difficulties that may have an impact on project deliverables. It entails acquiring important information, finding viable solutions, considering the benefits and drawbacks of each solution, and then selecting and executing the optimal solution. It enables the project manager to use a disciplined and solution-based approach to overcoming a challenge.
PRINCE2 Project management is essential for successful enterprises, and business owners want executives with the proper vision, abilities, and know-how to handle the most difficult obstacles and ensure projects are performed effectively and on time.
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Frequently Asked Questions (FAQ)
1. What kind of skills do you think a Project Manager should have?
A project manager should have
- Effective Communication skills
- Negotiation skills
- Time Management skills
- Leadership skills
- Risk Management skills
- Problem-Solving skills
2. Which role is part of the project management team PRINCE2?
- Plan and Develop the Project Idea.
- Create and Lead
- Monitor Project Progress and Set Deadlines
- Solve Issues
- Manage the budget
- Ensure Stakeholder Satisfaction
- Evaluate Project Performance
3. What are the 3 things a project manager needs to succeed?
- Communication and interpersonal skills.
- Ability to negotiate and resolve conflicts.
- Building commitment within the team