Recruitment is a challenging, time-consuming and costly process. It is not only challenging for the recruiter, but also challenging for the candidates.
In one of my previous engagements, I had a chance to work with the hiring team to help streamline the Agile recruitment process and make it a wow experience for the recruiters as well as for the candidates. I would like to share the experience we had and how we built an improved Agile recruitment process by streamlining the process.
For one of the organizations distributed geographically, we had vacancies across various skill sets to be fulfilled within a certain timeline. However, we faced certain challenges which were typical to any hiring processes.
Identifying the right talent and making the whole hiring process faster, visible and streamlined was an issue.
Few of the challenges which we faced are listed below:
How did we get started?
To respond to the above challenges, a meeting was scheduled between the recruitment team, engineering team and we brainstormed and identified a few of the pain areas that needed to be addressed on priority.One of the things which the team identified was that with multiple meetings, e-mails with CV from various sources, there was a delay in identifying and interviewing the candidate and that made the whole candidates suffer.
At the same time, we had the executives and business heads across the various business units looking for a consolidated report on the status of the number of open positions and the hiring pipeline daily.
So, we planned with priorities and focused on resolving the following-
Agile and Kanban- Tools to make an Agile recruitment process efficient
We all know that the recruitment process is very dynamic. With every iteration, the requirement for the fulfilment may tend to change. To have a better control over the recruitment process and a quick adoption, Agile recruitment seems to be the way forward.
As a team, we decided to start with Kanban and the reasons for the same are mentioned below:
How did the process work?
We started first with the candidate board to keep track of each of the candidate through the recruitment process. We started to map out the different steps that follow a candidate through our process and accordingly map each column
Below is the sample Kanban board in Trello-
This helped the team in visualization and identifying the bottleneck leading to a quicker resolution.
How did we improve?
We could see that the recruitment process was on its path to getting streamlined but as a team, we used to reflect and looked at ways of improving the process. We did the following:
How Kanban helped in creating an Agile hiring process?
We knew that we were on the right track when we started visualizing the following:
1. Focus on Priority Items:
2. Increased Visibility:
3. Increased Communication:
Applying Agile principles to the hiring process is not simple. It involves re-inventing the current process and applying the principles.
However, Agile implementation in hiring process doesn’t need to be complicated in the beginning. We need to look at the current process and identify the areas where we can leverage and improve the process.
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