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How an IT Proposal Can Be Like a Reality TV Show

If you’ve ever watched reality TV shows, then you realize pretty quickly that this 42 minutes of entertainment is really just an obstacle course of challenges that are contrived to be literally and figuratively impossible to both the viewer and the contest participant. In other words, seeing others struggle and strive through the impossible while accidentally burning themselves, getting voted off the island, or getting criticized by a snarky British judge is called “good television”. I lived such a reality show experience but it wasn't glamorous or televised, there were no commercial breaks, there were no saves, and definitely no promise of marrying a gorgeous bachelorette at the end of it. My reality show was the competitive world of IT proposals.I was a project manager in the sales organization of a giant IT company. My challenge was that I received a new team every 30-60 days to work on a major proposal. I usually had no idea what the proposal was for at the start; I could not choose my teams, because they were always made up of those available at the time; and everyone’s skill-level varied so widely that I could have a veteran solution engineer working with a pricing analyst who was fresh out of college. There were a million moving parts, each proposal had corporate visibility, and they were valued in the millions or billions of dollars - no pressure! The gauntlet of corporate reviews took more time than it did to write the proposal itself, and all proposals were judged by a customer panel that decided who the winner was.One of the biggest challenges in IT proposal writing is that until the contract is awarded, it is never clear whether all of your effort was right or in vain. So, even if we had the perfect proposal we could still lose.Six rules: To turn up people into well-oiled machineGiven the absurdity of all this, I had to develop a method that would allow us to survive. I established six rules that allowed me to unify a huddled mass of people into a well-oiled machine that delivered these proposals on time, every time. And those rules are as follows:1. Have a clearly defined end-in-mind/goal2. Follow a schedule3. Have dedicated roles for every task4. Have clearly-communicated instructions and requirements5. Remove project blockades6. Treat team members as human beings and not resources1. Have a clearly defined end-in-mind/goalThe end-in-mind is the final deliverable, the final destination; and the “why” behind the proposals altogether. Many proposals lose because they focus on the mechanics of getting the proposal done, instead of providing a compelling vision of what the customer (and the proposal team) is actually trying to achieve. Understanding the end-in-mind is paramount. It drives schedule, cost, resources, and tells you when you’ve arrived. After all, how will you know when you’ve arrived unless you know where the end is?2. Follow a scheduleAmerican Football Coach, John Madden once said “even multi-million dollar athletes need to know what they need to be doing and when.”When you have a deadline, there are always two paths to get there - either through planning or procrastination. I chose the path of planning. While responding to last-minute deadlines can be thrilling, as a chronic habit it can burn you out quickly. For me, planning created a more balanced proposal experience, people were happier because they knew what they needed to do by when, and often we were finished well before the deadline.3. Have dedicated roles for every taskProposals of any importance are never done in a vacuum, and involve a variety of resources and management. In a reality TV show, these are your characters, actors, players, and contestants. At the beginning of each proposal, I established each person’s specific role. It is vital that the team understands why each person is there, and values one another's perspective.  4. Have clearly-communicated instructions and requirementsEvery successful proposal depends on rigorous communication. Communication is often downplayed as a soft skill, but it is actually one of the most critical factors of any project. As you already know, many projects that fail do so because of some level of poor communication.5. Remove project blockadesBad news doesn't get better with age, and on complex proposals issues are inevitable. Whether it’s unavailable resources, a complex multi-vendor solution, or your price is 3 million too high, you need someone to get obstacles out of your way. Sometimes that’s you, but sometimes it may be an empowered project champion. I needed a plan for dealing with issues early, otherwise they could sink my proposal at the end.6. Treat team members as human beings and not resources -The final rule was human connection. The moment my project teams saw each other as human beings, rather than as resources, we connected in a more personal way, and once we had that we were unstoppable.We succeeded because we had a clear vision of the end in mind, the roadmap to get there, a clear understanding of the value of diverse roles and viewpoints, open communication, proactive issues-handling, and the human touch.    By the way, all of this assumed that the proposal was approved, funded, resourced, and actually known to the management. If not, that would have been a whole different reality TV show altogether - I think that would have been a comedy.
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How an IT Proposal Can Be Like a Reality TV Show

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  • by Mark Botros
  • 03rd Aug, 2018
  • Last updated on 05th Nov, 2019
  • 5 mins read
How an IT Proposal Can Be Like a Reality TV Show

If you’ve ever watched reality TV shows, then you realize pretty quickly that this 42 minutes of entertainment is really just an obstacle course of challenges that are contrived to be literally and figuratively impossible to both the viewer and the contest participant. In other words, seeing others struggle and strive through the impossible while accidentally burning themselves, getting voted off the island, or getting criticized by a snarky British judge is called “good television”. I lived such a reality show experience but it wasn't glamorous or televised, there were no commercial breaks, there were no saves, and definitely no promise of marrying a gorgeous bachelorette at the end of it. My reality show was the competitive world of IT proposals.

I was a project manager in the sales organization of a giant IT company. My challenge was that I received a new team every 30-60 days to work on a major proposal. I usually had no idea what the proposal was for at the start; I could not choose my teams, because they were always made up of those available at the time; and everyone’s skill-level varied so widely that I could have a veteran solution engineer working with a pricing analyst who was fresh out of college. There were a million moving parts, each proposal had corporate visibility, and they were valued in the millions or billions of dollars - no pressure! The gauntlet of corporate reviews took more time than it did to write the proposal itself, and all proposals were judged by a customer panel that decided who the winner was.

One of the biggest challenges in IT proposal writing is that until the contract is awarded, it is never clear whether all of your effort was right or in vain. So, even if we had the perfect proposal we could still lose.

Six rules: To turn up people into well-oiled machine


Six Rules in IT ProposalGiven the absurdity of all this, I had to develop a method that would allow us to survive. I established six rules that allowed me to unify a huddled mass of people into a well-oiled machine that delivered these proposals on time, every time. And those rules are as follows:

1. Have a clearly defined end-in-mind/goal
2. Follow a schedule
3. Have dedicated roles for every task
4. Have clearly-communicated instructions and requirements
5. Remove project blockades
6. Treat team members as human beings and not resources

1. Have a clearly defined end-in-mind/goal


clearly defined end-in-mind/goalThe end-in-mind is the final deliverable, the final destination; and the “why” behind the proposals altogether. Many proposals lose because they focus on the mechanics of getting the proposal done, instead of providing a compelling vision of what the customer (and the proposal team) is actually trying to achieve. Understanding the end-in-mind is paramount. It drives schedule, cost, resources, and tells you when you’ve arrived. After all, how will you know when you’ve arrived unless you know where the end is?

2. Follow a schedule


Follow a scheduleAmerican Football Coach, John Madden once said “even multi-million dollar athletes need to know what they need to be doing and when.”

When you have a deadline, there are always two paths to get there - either through planning or procrastination. I chose the path of planning. While responding to last-minute deadlines can be thrilling, as a chronic habit it can burn you out quickly. For me, planning created a more balanced proposal experience, people were happier because they knew what they needed to do by when, and often we were finished well before the deadline.

3. Have dedicated roles for every task


 roles for every taskProposals of any importance are never done in a vacuum, and involve a variety of resources and management. In a reality TV show, these are your characters, actors, players, and contestants. At the beginning of each proposal, I established each person’s specific role. It is vital that the team understands why each person is there, and values one another's perspective.  

4. Have clearly-communicated instructions and requirements


clearly-communicated instructions and requirementsEvery successful proposal depends on rigorous communication. Communication is often downplayed as a soft skill, but it is actually one of the most critical factors of any project. As you already know, many projects that fail do so because of some level of poor communication.

5. Remove project blockades

Remove project blockadesBad news doesn't get better with age, and on complex proposals issues are inevitable. Whether it’s unavailable resources, a complex multi-vendor solution, or your price is 3 million too high, you need someone to get obstacles out of your way. Sometimes that’s you, but sometimes it may be an empowered project champion. I needed a plan for dealing with issues early, otherwise they could sink my proposal at the end.

6. Treat team members as human beings and not resources -


Treat team members as human beings and not resourcesThe final rule was human connection. The moment my project teams saw each other as human beings, rather than as resources, we connected in a more personal way, and once we had that we were unstoppable.

We succeeded because we had a clear vision of the end in mind, the roadmap to get there, a clear understanding of the value of diverse roles and viewpoints, open communication, proactive issues-handling, and the human touch.    

By the way, all of this assumed that the proposal was approved, funded, resourced, and actually known to the management. If not, that would have been a whole different reality TV show altogether - I think that would have been a comedy.

Mark

Mark Botros

Blog Author

Mark Botros is a management consultant to over 300 organizations. He is an international speaker, researcher, and coach that focuses on leadership, organizational strategy, productivity, work-life integration, workforce engagement, customer experiences, workplace dynamics, character, family, and personal growth. His life's work is to give people the clarity, courage, and the spark to do great things at work and in life. 

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It aimed at establishing a model of controlling and managing business operations using IT.In the year 2000-2001, in order to make ITIL® more accessible as well as affordable, a new version, ITIL® V2 endeavoured to consolidate the publications into nine sets which focus on logic and were grouped in a manner that matched different aspects of IT management and services.Under ITIL® V3, the foundation level was introduced to candidates with the aim of exposing them to the basic concepts, key elements and common terminologies under ITIL®.The primary purpose has not changed under the ITIL® V4, and their essential features remain the same. The updated version of ITIL® V4 merely includes advanced material on the additional best practices.  ITIL® V4 aims to address the two major complains of the ITIL® :Its relationship with the ITSM community.Its failure to update itself with the latest trends in IT operations and software development.How ITIL® certification helps business?ITIL® certification has now become essential for any business which uses digital services daily and aspires to have a flawless ITSM. An ITIL® certification helps with installing good ITSM practices within the organisation. This certification covers the whole development lifecycle of IT, all the way from recognising requirements of IT and business to maintaining and delivering the levels of service in a state of focused review and improvement. This holistic approach enhances the overall customer experience and integration of work.To help understand the nuances better, let us explore ITIL® V3 Foundation Vs. ITIL® V4 Foundation.ITIL® V3, which is also popularly referred to as ITIL® 2011, was the latest version before the upgrade to ITIL® V4. The new version introduced the process of the Business Relationship Management (BRM) process but other than that, most of the other elements remain the same.  An important change was that it was easier to read and many of the inconsistencies were edited out. ITIL® V4 uses newer techniques to align IT with a more evolved level of efficiency and effectiveness. It is now possible to align ITIL® with other existing methods such as IT4IT, Agile, DevOps, and Lean.Even with ITIL® V4, the essential elements of ITIL® V3 remain the same. ITIL® V4 just ensures the inclusion of additional best practices and easier integration.ITIL® V4 encourages lesser siloes, more collaboration and encourages communication across the whole organization with the integration of Agile, Lean and DevOps into ITSM strategies. It is made to be more flexible and customizable than ITIL® V3 i.e. more holistic.By investing in a training course and implementing ITIL®, you can expect the following things:Enhanced understanding of the customers which aid in delivering better services, long term relationships, and a sound reputation.A developer guide on predicting and reacting to customer service engagement, complaints, and experience.Increased productivity and better management of resources by focusing on the cost-benefit analysis.Risk mitigation and management.Stabilized environment for better alignment of IT and other divisions of your business.Reduced incidences of service failures.A growth in opportunities to network and collaborate with similar business models.Enhanced value of the organisation’s service portfolio.Agile adaptation to new technologies and comply faster to changing needs of the digital worldDirect rise in chances of an improved bottom line in your revenue statements.Thus, through this, it is clear that ITIL® is almost inevitable for business and must be implemented within organisations who wish to keep evolving with the times and achieve their ever-changing goals with the help of IT.To wrap it up, ITIL® is not just a straightforward skills course in IT. It equips the candidate with the requisite resources to apply the knowledge gained to the larger scope of their organization and align with business practices. This means that the candidate would have a practical hold over the best practices, especially when addressing all facets of IT management.
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What is ITIL®?Today, the worlds of business and t... Read More

What is ITIL® V3?

Lack of standardised practices in the IT sector created a discordant environment for services, as their efficiency was considerably low and error rates were high as compared to current standards. These irregularities prompted the UK government to envision a set of guidelines for every IT Service organisation to follow. These guidelines, it was hoped, would help not only government organisations but private ones as well.Therefore, in the 1980s, the UK government, in a bid to increase efficiency and standardise IT processes, created a framework with libraries from around the globe. These multiple libraries were concentrated into seven volumes in ITIL® V2 and eventually five volumes in ITIL® V3. Each volume/certification focuses on a specific part of ITSM.What is ITIL® V3?ITIL® V3 focuses on business needs and calibrates the services according to them. Its other main purpose is also to continuously improve the services while reducing the costs at the same time. Due to ITIL® V3’s ability to smoothly combine business expertise with IT processes, which maximises customer satisfaction, it is adding value to millions of people and businesses around the world.Its principal purpose is to enable IT professionals to be business service partners as well. It aims to, therefore, combine the business aspect of ITSM - by catering to business and customer requirements - with the professional expertise of the IT industry.Brought to the public arena in 2007, ITIL® V3 was upgraded and relaunched in 2011 by AXELOS - in collaboration with Her Majesty’s Cabinet Office and Capita PLC as 2011 ITIL® V3. This version included strategic elements which aligned the modern ITSM processes to current business needs.There are three major ITIL® V3 Fundamentals which we will discuss now.ITIL® V3 Incident Management: It is not unusual that services get disrupted within an organisation, but what’s essential is to protect productivity when it happens. ITIL® V3 Incident management is a process which lays down the best set of practices in the industry to effectively handle an incident without much downtime and also ensuring smooth business productivity.ITIL® V3 Change Management: Existing solutions/applications need to be upgraded to keep up with modern technological advancements as well as business needs. It, therefore, becomes essential that such changes do not directly or indirectly affect productivity. ITIL® V3 Change Management focuses on avoiding downtimes by handling, prioritising, and rolling out the required changes.ITIL® V3 Problem Management: Many times, we start getting similar kind of incidents. This is the indication to club all of them into a single problem. The problem aims to provide an RCA (Root cause analysis) of the issue and until then, to also provide a workaround. ITIL® V3 Problem Management helps in managing such problems and avoiding major issues. It also maintains a Known Error Database (KEDB) whose solution is unknown.ITIL® examsITIL® V3 contains five sections as part of the IT service lifecycle, and each section includes multiple processes. ITIL® offers flexibility to an organisation in the form of freedom to adopt any or all of the processes from a particular section. ITIL® is a collection of e-books. Its examinations were earlier administered by EXIN and ISEB, both of which are independent bodies. Both of these bodies gave their certification according to your location.The two independent bodies formed an alliance during late 2006 to further ITSM. Currently, all exams and certificates are being administered by Accredited Training Organisations (ATOs). These accreditations are themselves administered by Strategic Examination Institutes. These, in turn, need to be accredited directly by AXELOS which enables them to offer certification to the ATOs.Benefits of implementing ITIL® in an organisationITIL® powers a well-run IT organisation that not only works efficiently but also keeps optimising the services regularly to provide greater customer experience. Some of the key benefits of implementing ITIL® in an IT organisation as well as businesses are as follows:Cost-effective runIncreased efficiency and productivityIncreased customer satisfactionProvision of comprehensive guidance and standards to followLesser downtime during a service disruptionMinimal service disruptionsEasily manageable incidentsAn easily scaling and changing environmentSome of the examples of accessible services and applications designed with ITIL® and ITSM are:SamanageInvGate Service DeskManageEngine ServiceDesk PlusVision HelpDeskGiants like Disney and Sony are prime examples of how one can manage services within a big organisation. Learners can easily take up these case studies to understand the ground situation in the industry. All in all, ITIL® provides a streamlined framework which helps in managing risks, reducing costs while monitoring day to day activities, and finally improvising the course through learning.What are the five sections of the ITIL® V3 Framework?The ITIL® Framework has five sections which have evolved over time to reflect the needs of the business and the IT environment. Briefly, this evolution can be described as under: The first release of ITIL®, released by the UK government to standardise the IT standards, boasted of multiple volumes collected from professionals worldwide.The second release of ITIL® V2 consisted of 7 volumes which concentrated all past volumes of IT basic operations.ITIL® V3 is more focused on the business side of the industry along with other aspects as well.ITIL® V3, hence, comprises of five sections which cover all aspects of ITSM. These sections further include multiple processes which the organisations implement according to their needs.Service StrategyService DesignService TransitionService OperationContinual Service ImprovementThese five sections cover the lifecycle of service in ITSM. We will discuss each section one by one to get a clear understanding of what each section contributes towards the lifecycle.Service Strategy: As ITIL® V3 is focused more on the business aspect of ITSM, this section is dedicated to catering to the business cases. It checks on the defined business goals and their new requirements. It further develops a strategy which helps provide a service the business needs in a cost-effective and efficient way.Service Design: After the requirements are gathered from the business, this section helps in implementing those requirements in the form of architecture, processes, policies, and documentation. It fulfils its role by providing comprehensive guidance.Service Transition: Changes in technology and business needs are inevitable, which is why it is imperative that such changes, when they are deployed, do not hinder or disrupt the ongoing services. This stage, therefore, looks after the transition stage of service. When a service is transitioning into the business environment, this section provides guidance and processes activities.  Service Operation: This section is more pertaining to the customer. It ensures that every business meets its customer expectations or requirements. It focuses on processes and delivery activities to ensure smooth working of daily operational tasks by monitoring given services.Continual Service Improvement: As the name suggests, this section is for the improvement of services. Based on its learning, which it receives through past services’ failures/successes, it introduces changes to the existing services.Roles in this space, of ITIL® and ITSM, can be elaborated as under:What is ITIL® V3 credit system?ITIL® V3 has a credit system which awards recognition through certificate-based examination. There are multiple certifications and with each one, you accumulate credits.You can enhance your reputation in the IT industry by rising through the ranks of ITIL® certifications which is awarded on a credit-basis exam. Credits are required to be eligible for higher certifications.The ITIL® V4 modules vary slightly from the ITIL® V3 structure and will be released during 2019, with Foundation being made available in February 2019. Modules, including the ITIL® Specialist module, the ITIL® Strategist and the ITIL® Leader will be released in the latter half of 2019.  Post the ITIL® V4 Foundation level; the candidate can choose to pursue either the ITIL® Managing Professional (ITIL® MP) or ITIL® Strategic Leader (ITIL® SL). End-learners must complete both - the ITIL® MP and ITIL® SL - to be eligible to certify as an ITIL® Master.To be certified as an ITIL® Managing Professional, the candidate must complete the following modules:ITIL® V4 FoundationITIL® Specialist: Create, Deliver & SupportITIL® Specialist: Drive Stakeholder ValueITIL® Specialist: High-Velocity ITITIL® Strategist: Direct, Plan & ImproveTo be certified as an ITIL® SL, candidates must complete the following modules:ITIL® 4 FoundationITIL® Strategist: Direct, Plan & ImproveITIL® Leader: Digital and IT StrategyThe ITIL® Strategist: Direct, Plan & Improve is a universal module for both the ITIL® streams. This is followed by the MALC i.e.  Managing Across The Lifecycle, ITIL® Expert and then the ITIL® Master, all of which are advanced levels to ensure the candidate attains the ITIL® certification.Some important pointers of ITIL® V4 are as under:Start with the ITIL 4 Foundation certification which fetches you two credits and its corresponding Foundation certificate.For each specialization after Foundation, until MALC, you will be awarded three or four credits depending upon the certification. ITIL® Practitioner certification fetches you three credits while covering the whole spectrum of the best practices.ITIL® Practitioner can be taken either immediately after Foundation or after before MALC and after completion of rest of the certifications.Before Managing across the Lifecycle (MALC), you can gather 17 credits in any order you prefer.To advance to ITIL® Expert level, you’d need a total of 22 credits including an ITIL® Practitioner certification and then MALC.It is important to note that the ITIL® system uses a credit system right from the Foundation level through the Expert levels with each certification amounting to a certain number of credits. The following chart illustrates the current ITIL® credit system:Sr. NoLevel of ITIL® certificationNo. of credits awarded1ITIL® Foundation22ITIL® Practitioner33ITIL® IntermediateLifecycle ModuleService Strategy3Service Design3Service Transition3Service Operation3Continual Service Improvement3Capability ModuleOperational Support and Analysis4Planning, Protection, and Optimization4Release, Control, and Validation4Service Offerings and Agreements44Managing across the lifecycle55ITIL® ExpertWhat are the ITIL® V3 services and processes?As part of the lifecycle of ITIL® V3 services, five sections are defined and each of them plays a key role in the service’s life. These five sections contain multiple processes, which in turn, are adopted by the companies or organisations into their teams.Starting from the planning, according to the business needs, to the improvement or the eventual retiring of a service, ITIL® V3 covers all stages of ITSM. Due to the coverage it provides, it has become an essential part of ITSM.There are millions of ITIL® V3 professionals around the globeIt is up to an organisation as to which processes of a section it may want to select and what not. This property of ITIL® makes it flexible for implementation purposes.The five sections in a lifecycle of an ITIL® V3 service are:Service Strategy: It strategizes how to create a service that caters to the needs of a business. Processes included under Service Strategy are:Strategy GenerationFinancial ManagementDemand ManagementService Portfolio ManagementService Design: All the infrastructure, technology, processes, and policies of service along with other things are designed in this section with the help of the following processes:Service Catalog ManagementService Level ManagementAvailability ManagementCapacity ManagementIT Service Continuity ManagementInformation Security ManagementSupplier Management      Service Transition: All the changes introduced in the services are needed to be smooth and non-disrupting to productivity. This section covers that with the help of the following processes:Transition Planning and SupportChange ManagementService Asset and Configuration ManagementRelease and Deployment ManagementService Validation and TestingEvaluationKnowledge ManagementService Operation: This section ensures the smooth running of daily operational tasks and checks whether the business is meeting customer requirements or not. It accomplishes this task with the help of the following processes:Event ManagementIncident ManagementRequest FulfillmentProblem ManagementAccess Management      Continual Service Improvement: To continuously improve the efficiency of the services through learning from past services, this section employs the following processes:The 7 improvement processService MeasurementService Reporting      Difference between ITIL® V2 & ITIL® V3With the introduction of ITIL® V3, AXELOS aimed to focus more on the business needs of the industry, instead of just concentrating all resources on the basic IT operations - which ITIL® V2 did. The ITIL® V2 contained the following disciplines:Service SupportService DeliveryWe can conclude from the above disciplines that the sole aim of ITIL® V2 was to support basic IT processes. ITIL® V3, on the other hand, extends this support to the whole lifecycle of a service and more importantly, catering to the needs of the business and customers.Besides these, ITIL® V3 has other major differences and upgrades from ITIL® V2 which we have compiled and shown in the table below:ITIL® V2ITIL® V3Majorly process-orientedFocused on the complete lifecycle of service in ITSM (including business needs)Has seven volumesHas five volumesEfficient and cost-effective processesStrategic emphasis is given along with efficiency and cost-effectiveness to the processA singular function was divided into ten processes25 processes categorised suitably under four functionsNo clear assignment of roles in processesRoles and responsibilities are clearly defined for each processFocused on “what” perspective - “what can be done and why”Aimed at the “how” approach - how it can be doneIncludes 700 pages of publicationsIncludes 1400 pages of its five key publicationsFocuses on the theoretical part of the business in ITSMFocuses on the practical aspect and aligns much better with the needs of modern business
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9939
What is ITIL® V3?

Lack of standardised practices in the IT sector cr... Read More

An Introduction To ITIL® Exam

ITIL® is the most widely adopted ITSM framework in the world. Adopting ITIL® brings many key benefits to your IT service management processes. It blesses your organization with flexibility, adaptability, and improved relationships with the customers. There are various levels which demonstrate the skills and expertise of the candidate taking the ITIL® examination. Each level has certain requirements and benefits.What is ITIL® foundation certification exam? The ITIL® - ‘Information Technology Infrastructure Library’ is a management software framework, built to make services provided by the IT sector more effective and parallel with the business procedures.Organizations who adopt ITIL® must follow the set of rules and framework laid out by it. This framework guides them into delivering their services according to a well-designed set of uniform processes. ITIL® is hugely accepted, as it is formulated after considering thousands of case studies, real-life situations and suggestions from professionals. ITIL® frameworks assist the companies in improving their ITSM by providing the customer with the best service.Why take the ITIL® exam? The foundation certification exam is the entry-level course. It teaches the basics and general concepts, terminology, and elements practiced in the ITIL® Lifecycle.The attributes of ITIL® Framework such as implementation, integration, and configuration in the business structures allow the company to be more productive, produce better results and stay essentially prudent. The framework assists the companies to be cost-effective by grasping the best practices.ITIL® offers the following benefits:Reduced IT costsImproved IT servicesImproved customer satisfactionStrict adaptation of standards and guidanceImproved productivityImproved employment of skills and experienceImproved delivery of third-party servicesNot just that, reports have also suggested that the ITIL® can also help businesses improve services by:Establishing customer relationships by addressing effective services that meet their needsAssisting businesses in handling uncertainty, disturbance, and failureProducing a firm environment that still permits development, scale, and varietyEstablishing cost-effective methodsThe certification affirms your skills and expertise in the field. Moreover, the best feature of the ITIL® certification is that once you acquire the certification, you will have these credentials in your resume for a lifetime.Benefits of ITIL® to individuals:ITIL® has helped the learners in getting acquainted with the best practice methodology. These methods are not only systematic but are professionally valued too.The course enhances a professional’s ability to design, distinguish and support the IT services in a business, producing improved productivity, performance, and competence.It addresses and teaches professionals to focus on the most important aspect of a business - the customer experience.ITIL® helps the professional to sort and prioritize the things that are of value according to the business standards.The reason why ITIL® is so much in demand has also to do with the fact that it increases the market value of a certified professionalExam structure:TypeThe Question types are MCQ or   Choice Questions. It consists of 40 questions.These questions are picked from the ITIL® Foundation Certification question bank.DurationThe Time limit provided is 60 Minutes or 1 hour for all the candidates in their particular languages.Passing scoreParticipants have to score 26 marks out of 40 (65%) to attain the certification.Provisions for additional time relating to languageFor candidates who are attempting the examination in a language which is not their mother tongue are allocated 15 mins more than the usual duration, making it 75 mins to complete their examination. They are also allowed to use the dictionary.PrerequisiteSince ITIL® is a competitive and rather tough examination, an Accredited ITIL® Foundation training is recommended. However, it is not a prerequisite.SupervisedYesOpen BookNoDeliveryThis examination is available in two formats. Computer-based or Paper-based formatITIL® certification level path & ITIL® V3 credit systemThroughout the certification course, there’s a certain number of ITIL® Credits awarded when you clear the levels through examination.1. Foundation CourseTraining: Required.Prerequisites: Not RequiredExamination: Yes, RequiredAwards: 2 ITIL® creditsCertificate: Yes.2. Intermediate Course Prerequisites: ITIL® Foundation Certificate.Training: Yes, requiredExamination: Yes.Certificate: Awarded on successful completion of each exam module.                 Service Lifecycle stream modules: Service Design - 3 creditsService Strategy - 3 creditsService Operation - 3 creditsService Transition - 3 credits    Continual Service Improvement - 3 credits                Service Capability stream modules: Release, Control, and Validation - 4 creditsService Offerings and Agreements - 4 creditsPlanning, Protection, and Optimization - 4 creditsOperational Support, and Analysis - 4 credits3. Managing Across Service Lifecycle – MALCPrerequisites: ITIL® Foundation. 15 credits (Intermediate level) + 2 credits. Hence, 17 credits in total.Training: Yes, required.Examination: YesAwards: 5 ITIL® creditsCertificate: Awarded on successful completion of exam4. Expert Prerequisites: ITIL® FoundationITIL® Intermediate15 credits collected in ITIL® Intermediate levelMALC examination qualification In Total - minimum of 22 ITIL® credits.Training: Not applicable. Examination: Not applicable, as this level is attained upon accumulating the required number of credits.Certificate: Yes.5. Master Course Prerequisites: ITIL® Expert certificateFive years of experience in leadership or management position.Training: Not AvailableExamination: Rather than an examination, it's more like a collective review of the work. So, No examination.Certificate: Yes.ITIL® StagePrerequisitesTrainingExamCertificatesFoundationNoYESYESITIL® FoundationIntermediateITIL® FoundationYESYESYESMALCITIL® Foundation- 15 credits in IntermediateYESYESYESExpertITIL® Foundation- 15 credits in Intermediate- MALC- Minimum 22 credits in TotalNONOITIL® EXPERTMasterITIL® ExpertNONOITIL® MasterITIL® Exam format for each level -ITIL® StageFormatFoundationType: Multiple choice examination questionsNo Of Questions: 40 questionsExamination duration: 60 minutes’ durationResult: 26 marks required to pass (out of 40 available) - 65%Closed book.PractitionerType: Multiple choice examination questionsNo Of Questions: 40 questionsExamination duration:135 minutes’ durationResult: 28 marks required to pass (out of 40 available) - 70%Open book - Only the official printed hard copy of the ITIL® Practitioner Guidance is allowed.IntermediateType: Multiple choicesNo Of Questions: Eight scenario-based and gradient-scored questionsExamination duration: 90 minutesResult: 28 marks required to pass (out of 40 available), equivalent to 70%Managing Acrossthe Lifecycle(MALC)Type: Multiple choice examination questionsNo Of Questions: 10 questions per paperExamination duration: 120 minutesResult: 35 marks required to pass (out of 50 available) - 70% Closed bookMasterProposal:The candidate needs to propose a concept for developing the business using ITIL® principles.Work Package:The candidate needs to implement satisfactory information about how useful the idea is and the advantages it will provide.A real-world design of their preference must be submitted.This design must span across a wide diversity of ITIL® areas and grow on the information which has been applied to implement real solutions.The candidate should show the advanced effects of the solution performed and showcase the advantages provided by it.Interview:The applicant needs to face the assessment panel for an interview. The certification will be granted upon successful conclusion and positive evaluation of the project and interview.Where to take the ITIL® exam? What are the two routes of taking the exam?There are various modes through which one can take the ITIL® exam. These modes are:Traditional Classroom StudyWeb-based or Virtual IT institutions.Usually, most professionals and students refer to take the former option because of the environment that the classroom provides. Being with fellow learners creates a sense of competition which helps in pushing each other forward.After completion of the course, the training center will also provide facilities to take the examination. In the traditional way, this exam is conducted in the center itself. If a candidate is very determined and focused, he/she can also choose to do self-study. Once the candidate has finished the course and is confident enough, he/she can schedule the examination as per their convenience. One must understand that rather than the medium, it is the skill and knowledge that matters.ITIL® Foundation Exam compositionFollowing are the contents of the exam:Service management as a practice (comprehension)This unit helps the candidate to have the basic knowledge and grasp the concept of service and to explain these concepts of management as a system.To be more precise, the candidate must be able to explain -why ITIL® is flourishingthe concept of best methods in the public domainthe idea of internal and external customersthe theory of service managementthe thought of IT service managementthe concept of stakeholders in service managementthe functions and processesthe idea of internal and external services.the process model and the characteristics of processesThe ITIL® service lifecycle (comprehension)This unit is developed to assist the aspirant to recognize the worth of the ITIL® service lifecycle. It explains the processing. The manner in which they combine with each other throughout the lifecycle and give a better understanding of the objectives, business value and of each aspect in the life cycle.Here, the candidate must be able to explain -the goals, design, and range of service strategy.the plan, intentions, and extent of service design.the construction of the ITIL® service lifecycle.the value service strategy provides to the business.what benefit service design provides to the business.the goal, aspirations, and expanse of service transition.the main purpose, objectives, and scope of continual service improvement.what support continual service improvement offers to the business.the mission, intentions, and range of service operation.what benefit service operation presents to the business.what benefit service transition provides to the businessKey principles and models (comprehension)The purpose of this unit is to help the candidate to understand and report the key principles and models of service management. It also teaches the candidate how to balance some of the conflicting forces within service management.At this level, the candidate must be able to:1Describe value creation through services2Baselines3Explain the continual service improvement program, understand the role of measurement for continual service improvement and, the relationship between key performance indicators and critical success factors (CSF).4Become proficient with measurement methods and metrics5Service solutions for fresh or substituted services information systems,  Management, and tools6Types of metricsprocess metricstechnology metricsservice metrics7Follow the 5 major viewpoints of service design8Recognize the importance of people, products, partners and processes, for service managementGeneric concepts and definitions (awareness)This unit will assist the candidate in defining some of the key terminologies and describe the fundamental concepts of service management.To be more precise, the candidate must be able to define and explain the following key concepts:Sr. No.Key concepts1Assets, capabilities, and resources2Business case3Change proposals4CSI register5Customers and users6Governance7Known error database8Outcomes9Patterns of business activity10Release policy11Risk management12Service catalog (both two-view and three-view types)13Service level agreement14Service portfolio15Service provider16Supplier17The Deming Cycle (plan, action, check, act)18The use of ideas in service operation19Types of services20Utility and warranty   Awareness (Selected processes)This unit is designed to assist the candidate in comprehending how the service management processes offer the ITIL® service lifecycle, to explain the purpose, objectives, scope, basic concepts, activities, and interfaces for four of the core processes, and to state the purpose, objectives, and scope for eighteen of the remaining processes.Selected functions (awareness)This unit is designed to help the candidate to describe the objectives and organizational structures of the service desk function. It will also help to demonstrate the role, objectives, and overlap of three other functions.To be more precise, the candidate must be able to -Explain the role, objectives and organizational structures for the service desk functionState the role and objectives of the technical management functionThe application management function with application developmentThe IT operations management function (IT operations control and facilities management)Selected roles (awareness)This unit assists the candidate to account for and to be conscious of the responsibilities of some of the fundamental roles in service management. The candidate must learn to account for the role and the responsibilities of these following things:Process ownerProcess managerProcess practitionerService ownerTechnology and architecture (awareness)The objective of this unit is to encourage the candidate to understand how service automation serves with expediting service management processes.Competence and training (awareness)This unit is not included in the examination but it’s recommended that the candidate goes through it as it will give a revision and the complete essence of what the whole training session is about. To be more precise, the candidate will learn -Skills and Competence for service managementCompetence and skills frameworkAttain the whole TrainingAdvanced feature of ITIL® certification -Once you acquire the certificate, you can put credential in your resume for as long as you want. There is no expiration for the ITIL® V3 certificate.Currently, there are four versions of the certification. This also creates a lot of confusion as most of the time, the edition of the certificate is not mentioned.One should keep in mind while preparing for the exam to study from the updated materials when they appear for the examination.So what about those who obtained the previous editions of the certificates? The ITIL® Examination organized a “Bridge Course” or “bridging program” which are intended to help the candidates who have previous versions of certifications to upgrade to the latest versions. ITIL® Examination languagesITIL® Examination is available in two different languages  -ITIL® Foundation (English)ITIL® Foundation (JPN)ITIL® Foundation certification exam passing score Being a competitive examination, ITIL® has set some requirements which must be met. Only after that, the candidate will be awarded the certification and be eligible to advance in the higher levels of the ITIL®.Pass Score Minimum Marks required - 26/40 or 65%Result Declaration -The timeline of result announcement can differ from center to center but the average time remains the same. For particular details, it is advised to communicate with the Examination Institution or Training Provider directly.This is how the procedure takes place:After you have finished the exam, the Accredited Training Provider which arranged the examination will supply you with a result paper.If the exam was web-based or computer-based MCQ (Multiple Choice Questions), the result will be produced immediately.For those attempting the essay response examinations, the results will reach them within 4 to 8 weeks.Candidates who don't receive their results within the mentioned timeline are strictly advised to contact their respective training providers or Examination Institutes.Certification Timeline:The usual duration varies according to the Examination Center and training provider. But the average timeline remains the same.Once the examination is over, the candidate will receive the results. The timeline of the results depends on the mode and type of examination. If it's a computer-based examination, the results are delivered immediately. But if its an essay response examination, it takes 4-8 weeks for the candidate to obtain his/her results.If the candidate has cleared the examination, he/she will be eligible to receive the ITIL® certification. In the case of web-based or computer-based examinations, the official certification takes 2 to 4 weeks to reach the candidate as it is supplied from the official Examination Institute. If the candidate doesn't receive the certificates within the mentioned timeline, it is highly prudent to contact their respective training providers or Examination Institutes.In the case of the Long written exam or essay response examinations, the timeline to acquire the certification increases from 4 to 8 weeks.What to do if I fail in the ITIL® exam?In the last few years, the demand for ITIL® has grown exponentially. This is largely because organizations have realized how valuable the ITIL® framework can be. From effective cost reduction to enhanced customer experience, ITIL® framework can do wonders and take the business to new heights.It is this demand that has also increased the competition as many professionals, as well as students, are trying to get into the certification course to improve their skills and advance their values in the business market.So it is common for students and even professionals to fail to clear the examination in the first attempt. The foundation exam might be easy to crack comparatively. But as the level increases, the tough competition, as well as the intensity of the exam, increases too.For those individuals who have been unable to qualify the exam, it is advised to not lose hope and try again. As one can take the examination again as soon as he/she feels confident enough. But before that, one must analyze all his options.There are two options for those who want to retake the examination:1. Retake the examWithin a month of the failed exam, the students who wish to retake the ITIL® exam must submit a transcript of their results so that they can request for the retake exam voucher.The vouchers are valid for a year from the date of issue.Retake vouchers are applicable only for web-based exams.2. Retake the course Students who are willing to go through the course again must submit a transcript of their results to the training centers within a month of the failed exam.Once the training center has examined the reports, the student can be enrolled at the center again.No additional charge for re-admission is valid only for the period of 6 months from the date of failed exam.ITIL® is a framework which boosts the business through its correct implementation and methodology. As you proceed with the examination, the stages will get tougher and more complicated. But ultimately, it's an exam, with time, knowledge and practice, you will be able to achieve it. And if you can't, don't stop trying!
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9501
An Introduction To ITIL® Exam

ITIL® is the most widely adopted ITSM framework i... Read More

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