Project Management has always been a key skill that is critical to the success of all types of organizations. Typically, a project would involve a range of activities that need to be completed either in sequence or in parallel, in order to achieve the project goal. This is often quite an uphill task. To complete a project successfully within the estimated time and budget, it is vital to understand the activities that are involved in it and how they relate to each other.
A delay in one activity could have a domino effect, triggering repercussions on a subsequent or related activity. Identifying how each activity is related to another, and what kind of impact they may have on each other will play a key role in the success or failure of a project.
Critical Path Method is a tool used in project management for optimizing resource allocation. It helps create an algorithm of activities that can be monitored to get an idea of how the project is turning out. The many activities that interlink and diverge from each other have different dependencies.
The Critical Path Method involves calculating the most important activities in the project and working out the optimal schedule for successful completion of tasks, on time within budget, and to the quality expected.
This involves collating the following:
Once this is done, the Critical Path is determined by figuring out which is the longest stretch of co-dependent activities, lining them up and measuring them end-to-end.
As we have mentioned above, the Critical Path is the longest sequence of activities from the start to the end of a project. This is significant because it represents the shortest amount of time the project can be completed in.
Any activity at any stage that is part of the critical path cannot be delayed. If it gets delayed, the project timelines change.
So, once you know which is the most critical set of activities, activities that fall outside this set can be delayed, within limits, without pushing the end delivery date.
It’s important to understand and get up-to-speed with the terms that are used by project managers who are working on this method. Here’s a ready reckoner:
Typically, projects have quite a lot of activities—and more complex and challenging projects in large companies can run into hundreds, or even thousands, of activities. In such complex projects it is necessary to identify the key activities that could derail the entire project and impact the project completion by delaying the succeeding activities.
The Critical Path Method works by identifying these critical activities and managing them by ensuring there are no delays. It also denotes the number of days by which an activity can be delayed, without affecting the succeeding activity (Free Float) or the Project completion date (Total Float).
In today’s era of rapid developments in technology, it becomes even more important to identify these activities and continually measure progress, by making sure that projects are running on time and keeping a close watch on the activities that need the most attention. Project Management solutions that are in use today come with more advanced features that enable this.
If you are looking to implement CPM in one of your own projects, you will have to:
Critical Path Method is a tried and tested way of managing projects. It has been in use for over 60 years, and has been proven to help project managers to smoothen workflows, ironing out any obstacles to progress. helps project managers to:
Critical path activities are the ones without a Free Float or Total Float. Once the duration of each activity is established and the interrelationship and sequence between the activities are established, the next step is to calculate the float for each activity.
The earliest start date and earliest finish date are calculated for each activity. Comparing these with preceding and succeeding activities gives the float for each activity.
There will be one chain of activities where the float is zero for every activity. This means that any delay in any of these activities will result in a delay in the chain which will impact on the completion date for the program.
There are a few tools or methods that are popularly used to find the Critical Path in a project.
Is a method that represents activities in a diagram to show interdependencies between them. Once durations, early start date, and early finish date are assigned, the critical path can be mapped by using the earliest start date for each activity. This technique is called Forward Pass.
Using the Latest Start date and Latest Finish Date and starting from project completion, you can calculate the critical path through a similar technique called Backward pass.
Charts are used for simpler projects where activities are represented in a bar chart format instead of a network chart. This is an alternate method of finding the critical path in a project.
Works based on a similar principle to other methods. It dismisses the notion that there is a fixed amount of time for an activity to be completed. Instead, it estimates a best-case scenario, worst case scenario, and an ordinary scenario to estimate the amount of time each activity takes. It calculates variance and standard deviation to see which activities are likely to risk delaying the project by exceeding the time they are estimated to take.
PERT is a more dynamic method that is more suitable to make flexible project plans as it accounts for the fact that time taken for activities cannot be estimated or predicted accurately.
The calculations can seem complex and if done manually it may end up being a time-consuming exercise. Thankfully, project management software come with options to calculate the critical path.
MS Project, Wrike, Capterra, Mavenlink, Buildertrend, and WorkflowMax, among others, have features that help the user to identify and monitor the critical path in their projects and keep an eye on activities that are nearing the maximum delay, threatening to derail the project deliveries.
Even though the Critical Path Method was created in a different era, it is still relevant in today’s world, where projects have grown to be more complex and time sensitive. Software has added teeth to proven techniques like the Critical Path Method to make them more efficient and to give project managers more insight and faster updates. Organizations today operate in the midst of volatility, and projects have out of necessity become more flexible and dynamic. Using tools like the Critical Path or its improved variations supported by evolving software is a necessary element to project success.
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