Key Process Groups In Project Integration Management

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11th Jul, 2022
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20th Jun, 2018
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Key Process Groups In Project Integration Management

What is Project Integration Management?

As per Project Management Institute (PMIⓇ),  Project Integration Management is the first project management knowledge area, which mainly pertains to the procedures required to guarantee that the different tasks of the project are co-ordinated appropriately.
While developing a project, the entire sub-processes are integrated to form a whole project, and that constitutes the concept called ‘project handling’.  Project Integration Management consists of the 6 project integration management processes like Initiation, Planning, Execution, project monitoring and control and closing a project. For project management, effective communication channels are an absolute necessity. We will see the importance of project integration management processes in details. 

Here are the articles on project description and conflict management.

project integration management definition

Importance of project integration management

The motive behind implementing a project integration management is as follows:
Managing and coordinating all the tasks with processes to develop a whole project during a project life-cycle
Conducting a whole project in order to produce an outcome systematically as each process in the project integration management has some purpose to achieve the main project goal.

Get to know more about agile vs traditional project management.

As per the PMBOK® 4th edition, the processes involved in the project integration knowledge areas and steps for implementing project integration management are as follows:

6 Project Integration Management Processes
project integration management process

Process 1: Developing a Project Charter

The project charter plays a pivotal role in Project Integration Management. A project can’t start leaving this process. This process belongs to the Project Initiation phase. It defines the objectives of the project to produce a project charter. The high-level project information includes a name, description and what will be the end product. The project charter helps in authorizing the project in the enterprise to begin the next process.

The table below shows the inputs, project integration management tools and techniques, and outputs of the project charter process.

InputsTools & TechniquesOutputs
Project statement of workExpert judgmentProjuct charter
Business case Facilitation Techniques
Agreement and contracts
Environmental factors
Organizational process assets


A project charter is a key resource of the project information. The project charter anchors the project and should include the following:

  • Mentioning the project title and description
  • Stating the business requirements and business case
  • Listing the project targets
  • Defining the risks
  • Identifying the resources of the project and technologies needed
  • Listing the end product
  • Identifying the project managers and team members and adding their roles and responsibilities
  • Delineating the budget

Know more about characteristics of project management.

Process 2: Developing a Project Plan

The project plan development is the second step in project integration management. It comes under the Planning phase. It takes the output of the other planning processes to create a continuous and logical document that can be used during project execution. This process includes appropriate project planning and generating various project management plans like scope management, cost management, time management plans etc. The project plan directs the execution of the project, documenting various planning assumptions, communicating with the clients etc.   

The table below shows the inputs, project integration management tools and techniques, and outputs of the project planning process.

Develop Project Management plan process

InputsTools & TechniquesOutputs
Project charterExpert judgmentProjuct Management plan
Outputs from planning processesProject planning MethodologySupporting Detail
Historical informationStakeholder skills and knowledge
Enterprise environmental factorsProject Management information system(PMIS)
Organizational process assetsFacilitation echniques
Contraints
Assumptions


The document consists of all the project requirements to meet the end product and deadlines. The statement should include the following:

  • Project objectives
  • Goals
  • Tasks
  • Stakeholders
  • Project requirements list
  • Resources
  • Budget
  • Schedule
  • Change request process
  • Communication methodologies

Process 3: Directing and Managing a Project Work 

This is the third process in project integration management and belongs to the Execution area. In this process, the tasks are carried out as described in the project management plan and changes are made according to the project needs. During this phase, the project outcomes are generated and delivered to the stakeholders. This step mainly focuses on delivering the end product to the customers.
The table below shows the inputs, project integration management tools and techniques, and outputs of the Execution process.

Direct and Manage Project Work Process 

InputsTools & TechniquesOutputs
Project Management planExpert judgmentDeliverables
Approved change requestsProject Management information systemWork perfomance information.
Enterprise Environmental FactorsMeetingsChange requests
Organizational process assets
Project Management plan updates
Project Document updates

 Process 4: Monitoring and Controlling a Project Work

This is the fourth phase in project integration management. It belongs to the Project Monitoring phase. User requirements are gathered, plans are made ready and the execution starts. Still, it is not guaranteed to get the actual results as you planned, regardless of whether it is a good plan. Variations from the planned things are measured with the help of monitor and control project work process. Also, this phase includes tracing, cross-verifying, and revealing the progress in order to meet the objectives of the project management plan.
 
The table below shows the inputs, project integration management tools and techniques, and outputs of the Monitor and Control process.


Monitor and Control project work process

InputsTools & TechniquesOutputs
Project Management planExpert Judgment
Work Performance infromationAnalytical Techniques
Enterprise Environmental factorsProject Management information syste
(PMIS)
Project Document updates
Organizational process AssetsMeetingsWork Performance report
Cost forecasts

Validated Changes


Process 5: Performing Integrated Change Control

This is the fifth process in project integration management which belongs to the Project Monitoring and Control process group. You may need to do changes, due to the variations in the planned values or the customer may ask you to do some changes to the project.

E.g. The customers might ask for a new requirement or they might require changes in the existing product. Such change requests are evaluated by the Change control phase by finding out the alternative solutions and its impact on the project. Perform Integrated change control phase ensures the appropriate implementation of the required changes in the project.

The table below shows the inputs, project integration management tools and techniques, and outputs of the Performing Integrated Change control process.

Perform Integrated Change Control Process 

InputsTools & TechniquesOutputs
Project Management PlanExpert judgmentChange Request Status updates
Work performance ReportsChange Control MeetingsProject Management  plan updates
Change RequestsChange Control ToolsProject Document Updates
Enterprise environmental factors
Change log
Organizational process Assets


Process 6: Close Phase

Close phase is the last step while implementing project integration management belongs to the Project Closing process group. Once the project is finished, this process indicates the formal completion of the project. If all the project objectives are met and the customer agrees to the final product, then that project or phase (phase belongs to a large project) can be closed declaring the project to be completed officially.
 
The table below shows the inputs, project integration management tools and techniques, and outputs of the Close process.

Close Project or Phase Process 

InputsTools & TechniquesOutputs
Project Management PlanExpert JudgmentFinal product,service or Result Transition.
Accepted DeliverablesAnalytical TechniquesOrganizational Process Assets updates
Organizational Process AssetsMeetiing

Coming to the Conclusion 

As stated above in the project integration management tutorial, we have studied all the key process groups in project integration management. Also, we have seen that all the projects require a concrete project plan to finally have the desired end product. It is up to the project manager and the project team to create one. Then the project manager must work with the project team to ensure the work is being completed as it was planned. 
 
The project manager must follow all the subsidiary project plans, such as the Risk Management Plan, the Schedule Management Plan, and the Communications Plan. Finally, the project manager must work throughout the project to control changes across all the facets of the project.

There are the sure-fire ways to succeed through the PMPⓇ Certification training. The training will help Project Managers address these processes and other complex points of interest that are aligned with the same. With the right certifications, you can familiarize yourself with the project management-related terminologies, learn ways to gain success in the project and know what works well and what not while implementing a project plan.  

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