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Key Process Groups In Project Integration Management

What is Project Integration Management?As per Project Management Institute (PMIⓇ),  Project Integration Management is the first project management knowledge area, which mainly pertains to the procedures required to guarantee that the different tasks of the project are co-ordinated appropriately.While developing a project, the entire sub-processes are integrated to form a whole project, and that constitutes the concept called ‘project handling’.  Project Integration Management consists of the 6 project integration management processes like Initiation, Planning, Execution, project monitoring and control and closing a project.  We will see the importance of project integration management processes in details.  Importance of project integration managementThe motive behind implementing a project integration management is as follows:Managing and coordinating all the tasks with processes to develop a whole project during a project life-cycleConducting a whole project in order to produce an outcome systematically as each process in the project integration management has some purpose to achieve the main project goal.As per the PMBOK® 4th edition, the processes involved in the project integration knowledge areas and steps for implementing project integration management are as follows:6 Project Integration Management processesProcess 1: Developing a Project CharterThe project charter plays a pivotal role in Project Integration Management. A project can’t start leaving this process. This process belongs to the Project Initiation phase. It defines the objectives of the project to produce a project charter. The high-level project information includes a name, description and what will be the end product. The project charter helps in authorizing the project in the enterprise to begin the next process.The table below shows the inputs, project integration management tools and techniques, and outputs of the project charter process.InputsTools & TechniquesOutputsProject statement of workExpert judgmentProjuct charterBusiness case Facilitation TechniquesAgreement and contractsEnvironmental factorsOrganizational process assetsA project charter is a key resource of the project information. The project charter anchors the project and should include the following:Mentioning the project title and descriptionStating the business requirements and business caseListing the project targetsDefining the risksIdentifying the resources of the project and technologies neededListing the end productIdentifying the project managers and team members and adding their roles and responsibilitiesDelineating the budgetProcess 2: Developing a project planThe project plan development is the second step in project integration management. It comes under the Planning phase. It takes the output of the other planning processes to create a continuous and logical document that can be used during project execution. This process includes appropriate project planning and generating various project management plans like scope management, cost management, time management plans etc. The project plan directs the execution of the project, documenting various planning assumptions, communicating with the clients etc.  The table below shows the inputs, project integration management tools and techniques, and outputs of the project planning process.                                                                          Develop Project Management plan processInputsTools & TechniquesOutputsProject charterExpert judgmentProjuct Management planOutputs from planning processesProject planning MethodologySupporting DetailHistorical informationStakeholder skills and knowledgeEnterprise environmental factorsProject Management information system(PMIS)Organizational process assetsFacilitation echniquesContraintsAssumptionsThe document consists of all the project requirements to meet the end product and deadlines. The statement should include the following:Project objectivesGoalsTasksStakeholdersProject requirements listResourcesBudgetScheduleChange request processCommunication methodologiesProcess 3: Directing and Managing a project workThis is the third process in project integration management and belongs to the Execution area. In this process, the tasks are carried out as described in the project management plan and changes are made according to the project needs. During this phase, the project outcomes are generated and delivered to the stakeholders. This step mainly focuses on delivering the end product to the customers.The table below shows the inputs, project integration management tools and techniques, and outputs of the Execution process.                                                           Direct and Manage Project Work ProcessInputsTools & TechniquesOutputsProject Management planExpert judgmentDeliverablesApproved change requestsProject Management information systemWork perfomance information.Enterprise Environmental FactorsMeetingsChange requestsOrganizational process assetsProject Management plan updatesProject Document updates Process 4: Monitoring and controlling a project work This is the fourth phase in project integration management. It belongs to the Project Monitoring phase. User requirements are gathered, plans are made ready and the execution starts. Still, it is not guaranteed to get the actual results as you planned, regardless of whether it is a good plan. Variations from the planned things are measured with the help of monitor and control project work process. Also, this phase includes tracing, cross-verifying, and revealing the progress in order to meet the objectives of the project management plan. The table below shows the inputs, project integration management tools and techniques, and outputs of the Monitor and Control process.                                                           Monitor and Control project work processInputsTools & TechniquesOutputsProject Management planExpert JudgmentWork Performance infromationAnalytical TechniquesEnterprise Environmental factorsProject Management information syste(PMIS)Project Document updatesOrganizational process AssetsMeetingsWork Performance reportCost forecastsValidated ChangesProcess 5: Performing Integrated Change controlThis is the fifth process in project integration management which belongs to the Project Monitoring and Control process group. You may need to do changes, due to the variations in the planned values or the customer may ask you to do some changes to the project.E.g. The customers might ask for a new requirement or they might require changes in the existing product. Such change requests are evaluated by the Change control phase by finding out the alternative solutions and its impact on the project. Perform Integrated change control phase ensures the appropriate implementation of the required changes in the project.The table below shows the inputs, project integration management tools and techniques, and outputs of the Performing Integrated Change control process.                                                            Perform Integrated Change Control ProcessInputsTools & TechniquesOutputsProject Management PlanExpert judgmentChange Request Status updatesWork performance ReportsChange Control MeetingsProject Management  plan updatesChange RequestsChange Control ToolsProject Document UpdatesEnterprise environmental factorsChange logOrganizational process AssetsProcess 6: Close Phase Close phase is the last step while implementing project integration management belongs to the Project Closing process group. Once the project is finished, this process indicates the formal completion of the project. If all the project objectives are met and the customer agrees to the final product, then that project or phase (phase belongs to a large project) can be closed declaring the project to be completed officially. The table below shows the inputs, project integration management tools and techniques, and outputs of the Close process.                                                                    Close Project or Phase ProcessInputsTools & TechniquesOutputsProject Management PlanExpert JudgmentFinal product,service or Result Transition.Accepted DeliverablesAnalytical TechniquesOrganizational Process Assets updatesOrganizational Process AssetsMeetiingComing to the Conclusion As stated above in the project integration management tutorial, we have studied all the key process groups in project integration management. Also, we have seen that all the projects require a concrete project plan to finally have the desired end product. It is up to the project manager and the project team to create one. Then the project manager must work with the project team to ensure the work is being completed as it was planned. The project manager must follow all the subsidiary project plans, such as the Risk Management Plan, the Schedule Management Plan, and the Communications Plan. Finally, the project manager must work throughout the project to control changes across all the facets of the project.There are the sure-fire ways to succeed through the PMPⓇ Certification training. The training will help Project Managers address these processes and other complex points of interest that are aligned with the same. With the right certifications, you can familiarize yourself with the project management related terminologies, learn ways to gain success in the project and know what works well and what not while implementing a project plan.
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Key Process Groups In Project Integration Management

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Key Process Groups In Project Integration Management

What is Project Integration Management?
As per Project Management Institute (PMIⓇ),  Project Integration Management is the first project management knowledge area, which mainly pertains to the procedures required to guarantee that the different tasks of the project are co-ordinated appropriately.

While developing a project, the entire sub-processes are integrated to form a whole project, and that constitutes the concept called ‘project handling’.  Project Integration Management consists of the 6 project integration management processes like Initiation, Planning, Execution, project monitoring and control and closing a project.  We will see the importance of project integration management processes in details.  
project integration management definitionImportance of project integration management
The motive behind implementing a project integration management is as follows:
Managing and coordinating all the tasks with processes to develop a whole project during a project life-cycle
Conducting a whole project in order to produce an outcome systematically as each process in the project integration management has some purpose to achieve the main project goal.

As per the PMBOK® 4th edition, the processes involved in the project integration knowledge areas and steps for implementing project integration management are as follows:

6 Project Integration Management processes
project integration management processProcess 1: Developing a Project Charter
The project charter plays a pivotal role in Project Integration Management. A project can’t start leaving this process. This process belongs to the Project Initiation phase. It defines the objectives of the project to produce a project charter. The high-level project information includes a name, description and what will be the end product. The project charter helps in authorizing the project in the enterprise to begin the next process.

The table below shows the inputs, project integration management tools and techniques, and outputs of the project charter process.

InputsTools & TechniquesOutputs
Project statement of workExpert judgmentProjuct charter
Business case Facilitation Techniques
Agreement and contracts
Environmental factors
Organizational process assets


A project charter is a key resource of the project information. The project charter anchors the project and should include the following:

  • Mentioning the project title and description
  • Stating the business requirements and business case
  • Listing the project targets
  • Defining the risks
  • Identifying the resources of the project and technologies needed
  • Listing the end product
  • Identifying the project managers and team members and adding their roles and responsibilities
  • Delineating the budget

Process 2: Developing a project plan
The project plan development is the second step in project integration management. It comes under the Planning phase. It takes the output of the other planning processes to create a continuous and logical document that can be used during project execution. This process includes appropriate project planning and generating various project management plans like scope management, cost management, time management plans etc. The project plan directs the execution of the project, documenting various planning assumptions, communicating with the clients etc.  

The table below shows the inputs, project integration management tools and techniques, and outputs of the project planning process.

                                                                          Develop Project Management plan process

InputsTools & TechniquesOutputs
Project charterExpert judgmentProjuct Management plan
Outputs from planning processesProject planning MethodologySupporting Detail
Historical informationStakeholder skills and knowledge
Enterprise environmental factorsProject Management information system(PMIS)
Organizational process assetsFacilitation echniques
Contraints
Assumptions


The document consists of all the project requirements to meet the end product and deadlines. The statement should include the following:

  • Project objectives
  • Goals
  • Tasks
  • Stakeholders
  • Project requirements list
  • Resources
  • Budget
  • Schedule
  • Change request process
  • Communication methodologies

Process 3: Directing and Managing a project work
This is the third process in project integration management and belongs to the Execution area. In this process, the tasks are carried out as described in the project management plan and changes are made according to the project needs. During this phase, the project outcomes are generated and delivered to the stakeholders. This step mainly focuses on delivering the end product to the customers.
The table below shows the inputs, project integration management tools and techniques, and outputs of the Execution process.

                                                           Direct and Manage Project Work Process

InputsTools & TechniquesOutputs
Project Management planExpert judgmentDeliverables
Approved change requestsProject Management information systemWork perfomance information.
Enterprise Environmental FactorsMeetingsChange requests
Organizational process assets
Project Management plan updates
Project Document updates


 Process 4: Monitoring and controlling a project work
This is the fourth phase in project integration management. It belongs to the Project Monitoring phase. User requirements are gathered, plans are made ready and the execution starts. Still, it is not guaranteed to get the actual results as you planned, regardless of whether it is a good plan. Variations from the planned things are measured with the help of monitor and control project work process. Also, this phase includes tracing, cross-verifying, and revealing the progress in order to meet the objectives of the project management plan.
 
The table below shows the inputs, project integration management tools and techniques, and outputs of the Monitor and Control process.

                                                           Monitor and Control project work process

InputsTools & Techniques
Outputs
Project Management planExpert Judgment
Work Performance infromationAnalytical Techniques
Enterprise Environmental factorsProject Management information syste
(PMIS)
Project Document updates
Organizational process AssetsMeetingsWork Performance report
Cost forecasts

Validated Changes



Process 5: Performing Integrated Change control
This is the fifth process in project integration management which belongs to the Project Monitoring and Control process group. You may need to do changes, due to the variations in the planned values or the customer may ask you to do some changes to the project.

E.g. The customers might ask for a new requirement or they might require changes in the existing product. Such change requests are evaluated by the Change control phase by finding out the alternative solutions and its impact on the project. Perform Integrated change control phase ensures the appropriate implementation of the required changes in the project.

The table below shows the inputs, project integration management tools and techniques, and outputs of the Performing Integrated Change control process.

                                                            Perform Integrated Change Control Process

InputsTools & TechniquesOutputs
Project Management Plan
Expert judgmentChange Request Status updates
Work performance ReportsChange Control MeetingsProject Management  plan updates
Change RequestsChange Control ToolsProject Document Updates
Enterprise environmental factors
Change log
Organizational process Assets


Process 6: Close Phase
Close phase is the last step while implementing project integration management belongs to the Project Closing process group. Once the project is finished, this process indicates the formal completion of the project. If all the project objectives are met and the customer agrees to the final product, then that project or phase (phase belongs to a large project) can be closed declaring the project to be completed officially.
 
The table below shows the inputs, project integration management tools and techniques, and outputs of the Close process.

                                                                    Close Project or Phase Process

InputsTools & TechniquesOutputs
Project Management PlanExpert JudgmentFinal product,service or Result Transition.
Accepted DeliverablesAnalytical TechniquesOrganizational Process Assets updates
Organizational Process AssetsMeetiing


Coming to the Conclusion
As stated above in the project integration management tutorial, we have studied all the key process groups in project integration management. Also, we have seen that all the projects require a concrete project plan to finally have the desired end product. It is up to the project manager and the project team to create one. Then the project manager must work with the project team to ensure the work is being completed as it was planned.
 
The project manager must follow all the subsidiary project plans, such as the Risk Management Plan, the Schedule Management Plan, and the Communications Plan. Finally, the project manager must work throughout the project to control changes across all the facets of the project.

There are the sure-fire ways to succeed through the PMPⓇ Certification training. The training will help Project Managers address these processes and other complex points of interest that are aligned with the same. With the right certifications, you can familiarize yourself with the project management related terminologies, learn ways to gain success in the project and know what works well and what not while implementing a project plan.

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The task is challenging but the following 6 tips will simplify the PMP exam preparation:  1.    Survey and Research the Material That You Plan To Cover: Motivate yourself before starting the journey. Survey the study material that you need to cover. Familiarity with all the topics to be covered gives you the better understanding to find the right content.  2.    Make PMBOK® Guide Your Road Map:  The PMP exam is largely based on PMBOK® Guide. To make the PMP preparation simple and scalable,     you should break down the different knowledge areas of the latest PMBOK® guide version and its Appendix; and cover the topics in the planned period. The concepts, focus & concentration are the key elements of grasping the knowledge for long-lasting benefits.  3.    Attend PMP Prep Workshops: The numbers of PMP training organizations conduct PMP prep workshops to facilitate the registered PMP exam takers check their preparation. The other major advantage of attending these workshops is that you get an opportunity to join the community of exam takers; and, use this opportunity to know the gaps in your preparation.    4.    Appear in PMP Exam Online Simulators: Online PMP simulators are the model PMP exams designed with same standards to test the applicants. You also get acquainted with exam environment; so, you feel more comfortable during the PMP exam.  5.    Don’t Underestimate The Value Of Flash Cards:  Downloadable electronic flashcards are the most cost-effective and time-tested way of preparing PMP exam.  6.    Be the Member of Discussion Forums Numbers of PMP discussion forums allow you free access to the online discussion. The participation helps you help others and get help from others.  Conclusion:  The 200 multiple choice PMP exam paper includes the questions of different categories – short situational, formula based, knowledge-based, complex situation etc but the through the study of good material with the best practices empowers you to finish the line with good score. To judge the PMP preparation, test your skills to answer at least 85% questions; if you can do it – you are ready to crack the nut. Best of luck!         Minimum 60 months of non-overlapped experience in project management.   Minimum 7500 hrs experience of leading the projects in the capacity of project manager.  35 contact hours of formal PMP®️ certification training. How to get PMP®️ certification?  The cost of study material     The cost of formal PMP®️ certification training (35 contact hours)
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